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- Tasks: Support the BRDC Managing Director and assist with event administration and membership activities.
- Company: Join the British Racing Drivers’ Club, guardians of British Motorsport.
- Benefits: Permanent full-time role with opportunities for career growth in a dynamic environment.
- Why this job: Be part of exciting events like the British Grand Prix and support top racing talent.
- Qualifications: 3-5 years as a Senior Administrator or PA, strong organisational skills required.
- Other info: Work in a vibrant setting at Silverstone with a passionate team.
The predicted salary is between 36000 - 60000 £ per year.
To provide executive assistant support to the British Racing Drivers’ Club (BRDC) Managing Director and comprehensive administrative support to the BRDC Event Manager and BRDC Membership Manager for the delivery of BRDC events and membership activities. The BRDC owns and operates Silverstone, and its membership are the most successful racing drivers from Great Britain and the Commonwealth, acting as the guardians of British Motorsport.
Key Responsibilities:
- Executive Assistant
- Providing point of contact support between the MD and internal/external stakeholders
- Manage and maintain the MD’s diary, including scheduling meetings, appointments, and travel arrangements
- Prepare and edit correspondence, reports, and presentations
- Assist with the preparation of agendas, minutes, and actions
- Handling confidential information with discretion and professionalism
- Process expense claims and maintain accurate records
- Support with special projects, research, and document management
- Event Administration
- Requirement for attendance at the British Grand Prix, BRDC and non-BRDC events at Silverstone and elsewhere, on occasions, including at weekends
- Process payments and update booking records
- Distribute appropriate event passes/tickets
- Liaise with key stakeholders
- Create information packs
- Send out contracts to temporary staff and return to the People & Culture team
- Produce briefing/hospitality tab sheets for catering team
- Receive and manage bookings
- Produce catering function sheets for events in the Clubhouse
- Liaise with Silverstone security team regarding BRDC requirements throughout the year, including major events
- Support with other event administration duties as required
- BRDC Office Support
- Support the BRDC office team and BRDC Managing Director with administrative duties as required
- Assist BRDC Members with general enquiries
- Raise purchase orders and arrange payments to be made
- Liaise with external suppliers
- Communications Administration
- Support, including management of external agencies, the production and update of BRDC content across various physical and digital channels including Social, Web, Email etc.
- Database & Records Management
- Implement and maintain efficient filing systems, both physical and electronic
- Update membership logs/documents for Members
- Maintain event booking records and systems
- Update sales documents and corresponding payment records
- Pass & Printing Administration
- Ordering supplies including lanyards and printer supplies
- Receive requests from Members for additional passes throughout the year – take payment, print passes and distribute
- Produce list of BRDC passes valid for entry to weekend events at Silverstone and send to IT for uploading to main gate.
Skills, Knowledge and Expertise:
- Proven experience as a Senior Administrator, PA, or Executive Assistant (minimum 3-5 years)
- Strong administrative and organisational skills
- Excellent attention to detail
- Event administration experience (in person and remote)
- Proficiency with databases and membership systems
- Experience with payment processing and basic financial administration
- Team player with a positive attitude
- Good communication skills for Member interactions
- Ability to work to deadlines and manage multiple bookings
- Comfortable with design software and MailChimp/email platforms
- Familiarity with project management and AI tools
- Customer service focused approach
BRDC Administrator & PA to Club MD in Silverstone employer: Silverstone Circuits Limited
Contact Detail:
Silverstone Circuits Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land BRDC Administrator & PA to Club MD in Silverstone
✨Tip Number 1
Network like a pro! Reach out to your connections in the motorsport industry, especially those linked to the BRDC. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the BRDC and its events. Knowing the ins and outs of the British Grand Prix and the club's history will show your passion and commitment to the role.
✨Tip Number 3
Practice your communication skills! As a PA, you'll need to interact with various stakeholders. Role-play common scenarios with a friend to boost your confidence and polish your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace BRDC Administrator & PA to Club MD in Silverstone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the BRDC Administrator & PA role. Highlight your experience as a Senior Administrator or PA, and don’t forget to showcase your event administration skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your skills align with what we’re looking for. Keep it engaging and personal – we love a bit of personality!
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished application that reflects your professionalism and care in your work.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re keen on joining the BRDC family!
How to prepare for a job interview at Silverstone Circuits Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the BRDC Administrator & PA to Club MD. Familiarise yourself with the key tasks like diary management, event administration, and communications. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong administrative and organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or events. Be ready to discuss how you prioritised your workload and maintained attention to detail under pressure.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as managing conflicting schedules or handling confidential information. Prepare clear, concise responses that highlight your critical thinking and adaptability.
✨Engage with the BRDC Culture
Research the British Racing Drivers’ Club and its values. Understanding their commitment to British Motorsport and their role in fostering young talent can help you connect with the interviewers. Show enthusiasm for the club's mission and how you can contribute to their goals.
