At a Glance
- Tasks: Support HR operations and enhance employee experience in a dynamic, global environment.
- Company: Fast-growing company with a vibrant culture and supportive team.
- Benefits: Competitive salary, professional development, and a collaborative work atmosphere.
- Other info: Join a friendly team and make a real impact on employee engagement.
- Why this job: Kickstart your HR career with autonomy and exposure to global HR practices.
- Qualifications: HR experience or CIPD Level 3 qualification; strong communication and organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
This role is ideal for someone looking to develop the early stages of their HR career within a fast paced and growing company, with a high level of autonomy and exposure across all areas of HR administration and employee support. Supporting teams across our international offices, you will play a key role in delivering a reliable, professional, and comprehensive HR support service, acting as the first point of contact for HR queries globally.
You will work closely with all members of the HR team, reporting directly to the Vice President People Operations, in a busy and varied role that offers a fantastic opportunity to expand your HR knowledge on a global scale. Based 5 days a week in our stunning Chiswick Head Office, you will take ownership of creating, maintaining and updating HR documentation, systems and processes, while contributing to an exceptional employee experience across the business.
You will have outstanding attention to detail, excellent organisational skills and the ability to confidently manage a high volume of data with accuracy and discretion. To succeed in this role, you will be proactive, approachable and able to work both independently and collaboratively within a supportive HR team environment. You will also bring a friendly, service focused and people centred approach, always ensuring a positive experience for our people.
Employee lifecycle administration- Prepare new starter contracts and onboarding documentation, working closely with the recruitment team to ensure a smooth and effective onboarding experience.
- Conduct full background screening checks for new starters and provide references for former employees.
- Execute the onboarding and offboarding processes.
- Maintain accurate employee records and issue documents including contracts, contract variations, any employment related letters, and compliant right to work evidence in line with payroll deadlines and statutory obligations.
- Internally communicate employee changes to relevant departments – starters/leaver/periods of leave.
- Process global enrolments and removals from company healthcare programmes.
- Oversee the probation and probation confirmation processes, sending diary reminders to people managers.
- Support with the administration of the company's annual appraisal programme.
- Review and quality check time tracking records for payroll.
- Create, maintain, and update all HR related documentation, data and HR systems.
- Manage the company holiday system, maintain employee user profiles, and provide guidance to managers on holiday entitlement and usage.
- Work with regional managers to confirm local public holiday allocations on an annual basis.
- Administration and monitoring of sickness and absence data including return to work processes, reporting any concerns or absence triggers to the HR Executive.
- Produce HR metrics (headcount, people stats, turnover).
- Updating the global organisational chart with employee changes.
- Cross reference and identify suitable dates considering public holidays and approved leaves.
- Collaborate with the HR team, line managers, and an external training provider to enrol employees on to courses, recording attendance, updating company training matrix.
- Sending diary appointment to attendees.
- Act as the first point of contact for HR queries across all global offices.
- Maintain and update accurate employee records.
- Actively lead the engagement and charity activities working with placement students.
- Assist with HR compliance audits and wider HR projects as required.
- Provide adhoc administrative and employee engagement support.
- Be an ambassador of the company, always upholding and demonstrating the company values.
- Previous experience working within a HR role is essential, or CIPD Level 3 qualified/studying towards CIPD Level 3.
- Previous experience working within an office environment.
- Experience in delivering exceptional customer service either to internal or external stakeholders.
- Demonstrable understanding of the fundamentals of UK employment law and its practical application within a HR environment.
- Excellent verbal and written communication skills.
- Enthusiastic with a positive attitude, works well with others, supportive, and motivates others.
- Ability to prioritise workload effectively and manage multiple tasks independently.
- Excellent working knowledge of Microsoft Office.
- Be comfortable in a fast paced and evolving company.
- High level of autonomy, initiative and accountability.
- Exceptional attention to detail and accuracy.
- Ability to maintain confidentiality and demonstrate integrity at all times.
HR Administrator employer: SilverDoor
Join a dynamic and rapidly growing company as an HR Administrator in our beautiful Chiswick Head Office, where you will enjoy a supportive work culture that prioritises employee development and engagement. With a focus on autonomy and collaboration, this role offers the chance to gain invaluable experience across all areas of HR while contributing to a positive employee experience globally. We are committed to fostering your growth within the HR field, providing opportunities for learning and advancement in a vibrant international environment.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the HR field, attend industry events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their HR practices and be ready to discuss how your skills align with their needs. This shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your responses to common HR interview questions. Think about your experiences and how they relate to the role. We recommend doing mock interviews with friends or using online resources to boost your confidence.
✨Tip Number 4
Don’t forget to follow up after interviews! A simple thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you on their radar as they make their decision.
We think you need these skills to ace HR Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Administrator role. Highlight any relevant experience and skills that match the job description, like your attention to detail and organisational skills. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and the company. Mention specific aspects of the job that excite you and how your background aligns with our needs. Let’s see your personality come through!
Showcase Your HR Knowledge:Since this role involves a lot of HR administration, make sure to demonstrate your understanding of HR processes and UK employment law in your application. We love candidates who are proactive and knowledgeable about the field!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen on joining our amazing team at StudySmarter!
How to prepare for a job interview at SilverDoor
✨Know Your HR Basics
Brush up on your understanding of UK employment law and HR fundamentals. Be ready to discuss how these principles apply in real-world scenarios, as this will show your potential employer that you’re not just book-smart but also practical.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you managed multiple tasks or maintained accurate records under pressure. This is crucial for the HR Administrator role, so make sure to emphasise your attention to detail.
✨Demonstrate Your People Skills
Since this role involves being the first point of contact for HR queries, practice how you would handle various employee situations. Show that you can communicate effectively and maintain a friendly, service-focused approach, even in challenging circumstances.
✨Be Proactive and Engaged
During the interview, express your enthusiasm for taking ownership of tasks and contributing to team projects. Share instances where you took initiative in previous roles, as this aligns perfectly with the proactive nature of the position.
