At a Glance
- Tasks: Lead school operations, manage resources, and ensure smooth administration for a thriving educational environment.
- Company: Join a dedicated team committed to enhancing primary education and community engagement.
- Benefits: Competitive salary, professional development opportunities, and a supportive work culture.
- Other info: Dynamic role with opportunities for growth and impact in the education sector.
- Why this job: Make a real difference in the lives of students and staff by optimising school operations.
- Qualifications: Experience in administration, finance, and HR management within an educational setting.
The predicted salary is between 40000 - 50000 £ per year.
We are seeking to appoint an experienced, highly motivated and committed Primary School Business Operations Manager; a talented individual to lead effective whole school administration and organisational systems ensuring the adequate provision of resources needed throughout the school community. With responsibility for school administration, day to day premises management, health and safety, and elements of financial management and HR, working with a central team.
The post holder must at all times carry out their responsibilities within the spirit of the school and trust policies and within the framework of legislation relating to academies and education, with particular regard to the statutory responsibilities of the trust and the governing body of the school.
To be responsible for leading the school administrative functions and business operations, under the leadership and guidance of the Headteacher, in conjunction with the central team. Duties will include, but are not limited to:
- Organisation
- Take a lead role in planning, development, design, organisation and monitoring of school-based support systems / procedures / policies.
- Line manage support staff as appropriate.
- Liaise between managers / teaching staff and support staff.
- Hold regular team meetings with managed staff.
- Undertake recruitment, induction, appraisal, training, mentoring / SAM.
- Manage cover arrangements for absent staff including the arrangement of supply cover and managing work allocation, cover / insurance claims.
- Administration
- Take a lead role in relation to school-based finance, human resources, premises and IT working in conjunction with the central team.
- Produce and respond to complex enquiries and correspondence related to the post holder's areas of work.
- Manage complex administrative procedures.
- Act as confidential personal assistant to the Headteacher and Deputy Headteacher(s), providing administrative support, taking minutes, dealing with their correspondence, appointments and diary.
- Responsible for the completion and submission of complex returns, including the school census and school workforce census, in conjunction with central team specialists.
- Produce data reports using the Pupil Progress Tracker as required by leadership and/or governors.
- Take the lead role in the development and maintenance of school record / information systems, including pupil and nursery admissions (including confirmation of allocated places to parent / guardian).
- Oversee information requests under GDPR legislation, under guidance from central MIS team.
- Lead the coordination and administration of the wraparound care provision.
- Organise school based HR activity in line with Trust policies and procedures.
- Recruitment / induction of staff as agreed with the Headteacher.
- Manage the administration of staff employment contracts including liaison with central HR team.
- Manage the administration of Payroll including liaison with the payroll team.
- Oversee the SCR which is maintained by the central HR admin team.
- Lead the administration of school trips in accordance with Trust procedures.
- Oversee marketing activity, including the maintenance and updates to the school website in line with legal requirements, in conjunction with central team.
- Resources
- Responsible for the selection and management of school resources, including management of expenditure within an agreed budget and regular audit of resources.
- Take a lead role in the recruitment of support staff and in managing associated employment procedures, under the advice of the central HR team.
- Provide advice and guidance to staff and others on complex issues.
- Undertake research and obtain information to inform leadership team decisions.
- Take a lead role in school-based procurement and securing sponsorship and new sources of funding for the school, under Trust policies and procedures.
- Manage school-based service contracts, school licenses and insurance, under the advice of the central team.
- Manage school facilities including premises, buildings and projects in conjunction with central team.
- Manage school lettings and associated income.
- Liaise with the IT team to ensure systems are fit for purpose for the school.
- Manage school based financial administration processes under Trust procedures and guidance of central finance team.
- Take a lead role in planning, monitoring and evaluation of school budget with Headteacher and central finance team.
Primary School Operations & Administration Lead employer: Silverdale School
As a Primary School Operations & Administration Lead, you will thrive in a supportive and collaborative environment that prioritises the growth and development of both staff and students. Our school fosters a culture of innovation and teamwork, offering ample opportunities for professional advancement while ensuring a healthy work-life balance. Located in a vibrant community, we provide a unique chance to make a meaningful impact on the educational experience of our students.
StudySmarter Expert Advice🤫
We think this is how you could land Primary School Operations & Administration Lead
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, attend local events, and join relevant online groups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the school and its values. Tailor your responses to show how your experience aligns with their mission. Practise common interview questions and think about how you can demonstrate your leadership skills in operations and administration.
✨Tip Number 3
Showcase your organisational skills! Bring examples of systems or processes you've implemented in previous roles that improved efficiency. This will highlight your ability to lead effective school administration and business operations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Primary School Operations & Administration Lead
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your experience aligns with the specific duties and responsibilities mentioned in the job description. We want to see how you can lead effective school administration and organisational systems!
Showcase Your Skills:Don’t forget to emphasise your skills in finance, HR, and administration. We’re looking for someone who can manage complex procedures and support our school community effectively, so let us know how you’ve done this in the past!
Be Clear and Concise:When writing your application, keep it clear and to the point. Use bullet points where necessary to make it easy for us to read through your qualifications and experiences. We appreciate a well-structured application!
Apply Through Our Website:Finally, make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Silverdale School
✨Know Your Stuff
Make sure you’re familiar with the school’s policies and procedures, especially those related to administration and operations. Brush up on relevant legislation regarding academies and education, as this will show that you understand the framework within which the school operates.
✨Showcase Your Leadership Skills
Prepare examples of how you've successfully led teams or managed projects in previous roles. Highlight your experience in line managing support staff and how you’ve facilitated effective communication between different teams. This will demonstrate your capability to take charge in a school environment.
✨Be Ready for Complex Scenarios
Expect questions about handling complex administrative procedures or financial management tasks. Think of specific instances where you’ve navigated challenges in these areas and be ready to discuss your problem-solving strategies.
✨Engage with the Central Team Concept
Understand the role of the central team and how it collaborates with the school. Be prepared to discuss how you would work alongside them to manage HR, finance, and IT effectively. Showing that you can integrate well with a larger team will be a big plus.
