At a Glance
- Tasks: Lead school operations, manage resources, and ensure smooth administration.
- Company: Malin Bridge Primary School, dedicated to nurturing young minds.
- Benefits: Competitive salary, supportive environment, and opportunities for professional growth.
- Other info: Join a passionate team committed to educational excellence.
- Why this job: Make a real difference in the lives of students and the school community.
- Qualifications: Experience in school administration and strong leadership skills.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking to appoint an experienced, highly motivated and committed Primary School Business Operations Manager; a talented individual to lead effective whole school administration and organisational systems ensuring the adequate provision of resources needed throughout the school community. With responsibility for school administration, day to day premises management, health and safety, and elements of financial management and HR, working with a central team.
The post holder must at all times carry out their responsibilities within the spirit of the school and trust policies and within the framework of legislation relating to academies and education, with particular regard to the statutory responsibilities of the trust and the governing body of the school.
To be responsible for leading the school administrative functions and business operations, under the leadership and guidance of the Headteacher, in conjunction with the central team. Duties will include, but are not limited to:
- Organisation
- Take a lead role in planning, development, design, organisation and monitoring of school-based support systems / procedures / policies.
- Line manage support staff as appropriate.
- Liaise between managers / teaching staff and support staff.
- Hold regular team meetings with managed staff.
- Undertake recruitment, induction, appraisal, training, mentoring / SAM.
- Manage cover arrangements for absent staff including the arrangement of supply cover and managing work allocation, cover / insurance claims.
- Administration
- Take a lead role in relation to school-based finance, human resources, premises and IT working in conjunction with the central team.
- Produce and respond to complex enquiries and correspondence related to the post holder's areas of work.
- Manage complex administrative procedures.
- Act as confidential personal assistant to the Headteacher and Deputy Headteacher(s), providing administrative support, taking minutes, dealing with their correspondence, appointments and diary.
- Responsible for the completion and submission of complex returns, including the school census and school workforce census, in conjunction with central team specialists.
- Produce data reports using the Pupil Progress Tracker as required by leadership and/or governors.
- Take the lead role in the development and maintenance of school record / information systems, including pupil and nursery admissions (including confirmation of allocated places to parent / guardian).
- Oversee information requests under GDPR legislation, under guidance from central MIS team.
- Lead the coordination and administration of the wraparound care provision.
- Organise school based HR activity in line with Trust policies and procedures.
- Recruitment / induction of staff as agreed with the Headteacher.
- Manage the administration of staff employment contracts including liaison with central HR team.
- Manage the administration of Payroll including liaison with the payroll team.
- Oversee the SCR which is maintained by the central HR admin team.
- Lead the administration of school trips in accordance with Trust procedures.
- Oversee marketing activity, including the maintenance and updates to the school website in line with legal requirements, in conjunction with central team.
- Resources
- Responsible for the selection and management of school resources, including management of expenditure within an agreed budget and regular audit of resources.
- Take a lead role in the recruitment of support staff and in managing associated employment procedures, under the advice of the central HR team.
- Provide advice and guidance to staff and others on complex issues.
- Undertake research and obtain information to inform leadership team decisions.
- Take a lead role in school-based procurement and securing sponsorship and new sources of funding for the school, under Trust policies and procedures.
- Manage school-based service contracts, school licenses and insurance, under the advice of the central team.
- Manage school facilities including premises, buildings and projects in conjunction with central team.
- Manage school lettings and associated income.
- Liaise with the IT team to ensure systems are fit for purpose for the school.
- Manage school based financial administration processes under Trust procedures and guidance of central finance team.
- Take a lead role in planning, monitoring and evaluation of school budget with Headteacher and central finance team.
Primary School Business Operations Manager at Malin Bridge Primary School employer: Silverdale School
Malin Bridge Primary School is an exceptional employer that fosters a supportive and collaborative work environment, prioritising the professional growth of its staff. As a Primary School Business Operations Manager, you will play a pivotal role in shaping the school's administration and operations while benefiting from ongoing training and development opportunities. Located in a vibrant community, the school offers a unique chance to make a meaningful impact on students' lives while enjoying a fulfilling career in education.
StudySmarter Expert Advice🤫
We think this is how you could land Primary School Business Operations Manager at Malin Bridge Primary School
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who might know someone at Malin Bridge Primary School. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the school’s values and recent initiatives. Show us that you’re not just another candidate; you’re genuinely interested in making a difference at Malin Bridge!
✨Tip Number 3
Practice common interview questions related to school operations and management. We want to hear how you’d handle real-life scenarios, so think of examples from your past experiences that highlight your skills.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re keen on the role. Plus, it keeps you on their radar!
We think you need these skills to ace Primary School Business Operations Manager at Malin Bridge Primary School
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your experience aligns with the specific duties and responsibilities mentioned in the job description. We want to see how you can lead effective school administration and organisational systems!
Showcase Your Skills:Don’t forget to emphasise your skills in finance, HR, and administration. We’re looking for someone who can manage complex procedures and support our school community effectively, so let us know how you’ve done this in the past!
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, especially when it comes to complex topics like budgeting and resource management. Make it easy for us to see your strengths!
Apply Through Our Website:Finally, make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Silverdale School
✨Know the School Inside Out
Before your interview, take some time to research Malin Bridge Primary School. Familiarise yourself with their values, recent achievements, and any challenges they might be facing. This will not only show your genuine interest but also help you tailor your responses to align with their goals.
✨Prepare for Scenario-Based Questions
Given the nature of the role, expect questions that ask how you would handle specific situations, like managing staff absences or overseeing school resources. Think of examples from your past experience where you've successfully navigated similar challenges, and be ready to discuss them in detail.
✨Showcase Your Leadership Skills
As a Primary School Business Operations Manager, you'll need to demonstrate strong leadership abilities. Be prepared to talk about your experience in managing teams, conducting appraisals, and leading projects. Highlight your approach to motivating staff and fostering a positive working environment.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the school's future plans, the central team's role, or how success is measured in this position. This shows that you're not just interested in the job, but also in contributing to the school's long-term vision.
