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Silverburn Care Home is looking for an experienced Accounts & Care Home Administrator to manage the home's day-to-day accounts administration and support the smooth running of the home's back-office functions.
This is primarily an accounts role , covering invoicing, credit control, supplier invoices, payroll administration, resident funds and KPI reporting, alongside general care-home administration.
The successful candidate will work closely with the Group Finance Team and Care Home management and will be expected to take ownership of their responsibilities and ensure key tasks are completed accurately and on time.
Key Responsibilities
Accounts & Finance
- Prepare and issue customer and resident invoices accurately and on time.
- Process supplier invoices, expenses and supporting documentation .
- Carry out credit control , following up overdue accounts and resolving invoice queries.
- Maintain accurate customer, supplier and financial records.
- Manage and reconcile residents' personal monies and petty cash .
- Assist the Group Finance Team with month-end information and reconciliations.
- Ensure appropriate financial records and supporting documentation are maintained.
Payroll & Staff Administration
- Collate and check payroll information , including timesheets, overtime, holidays and absence.
- Ensure payroll information is complete and submitted within agreed deadlines.
- Assist with routine payroll queries.
- Maintain relevant employee and administrative records.
KPI & Management Information
- Prepare and maintain weekly and monthly KPI reports .
- Update spreadsheets and management information.
- Monitor agreed financial and operational measures and highlight issues or unusual movements.
- Provide information and analysis to the Group Finance Team and management when required.
Care Home & General Administration
- Maintain resident information required for billing and administration .
- Ensure admissions, discharges and changes in resident information are communicated promptly.
- Maintain accurate and organised records for audit and regulatory purposes.
- Provide general administrative support to the home when required.
- Provide occasional reception and telephone cover alongside the home's part-time receptionist.
About You
We are looking for someone with:
- Previous accounts, finance administration or bookkeeping experience .
- Experience of invoicing, credit control and processing supplier invoices .
- Good numeracy and strong attention to detail.
- Confidence working with Excel and finance/accounting systems.
- Good organisational skills and the ability to manage recurring deadlines.
- A confident and professional approach to chasing outstanding accounts.
- The ability to work independently and take ownership of tasks.
Experience of payroll administration and KPI reporting would be advantageous.
Previous experience within a care home, healthcare or similar environment would be beneficial but is not essential.
The Role
This would suit an experienced Accounts Assistant, Finance Administrator or Care Home Administrator with strong finance experience who wants a varied role with responsibility for the day-to-day accounts administration of a care home.
We are looking for someone who is accurate, organised, proactive and comfortable taking ownership of invoicing, credit control, payroll information and financial administration.
Accounts & Care Home Administrator in Glasgow employer: Silverburn Care Home
At Silverburn Care Home, we pride ourselves on being an exceptional employer, offering a supportive work culture that values every team member's contribution. With opportunities for professional growth and development, our employees enjoy a fulfilling career in a nurturing environment dedicated to making a difference in the lives of our residents. Located in a vibrant community, we provide competitive benefits and a collaborative atmosphere that fosters teamwork and innovation.
