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For Companies At a Glance
- Tasks: Support a remote consultancy team with essential administrative tasks and documentation management.
- Company: Join a growing consultancy firm focused on financial services and compliance.
- Benefits: Flexible working hours, competitive salary, and the chance to work remotely.
- Why this job: Be part of an exciting growth journey while honing your organisational skills.
- Qualifications: Experience in administration, strong communication skills, and proficiency in Microsoft Office.
- Other info: Perfect for those seeking a dynamic role with opportunities for professional development.
The predicted salary is between 24000 - 36000 £ per year.
Overview
Administrative Assistant Fully remote/Hybrid £20,000-£30,000 plus flexible working hours
Signatus are recruiting an Administrative Assistant or PA to provide essential support services to our client’s remote consultancy team. The role involves managing a wide range of administrative tasks, including phone duties, scheduling, and organisation, with a focus on supporting consultants and clients with documentation management and distribution. Our client provides consulting services to a diverse range of financial services clients mainly, helping them achieve their compliance and governance goals through expert guidance and strategic planning. They are a small but growing company and this is an exciting stage to join them on their growth journey.
Responsibilities
- Manage the companies phone and email system and handle incoming calls or emails with professionalism.
- Handle scheduling and travel arrangements for consultants and clients (occasionally).
- Prepare presentations, reports, and other documents using Microsoft Office Suite.
- Maintain accurate records and databases, ensuring data integrity and with a high level of confidentiality.
- Coordinate team meetings and events, preparing agendas and minutes.
- Assist with invoicing, expense reporting, and basic accounting tasks.
- Handle mail and courier services.
Qualifications
- Proven administrative experience, preferably in a professional services industry, law firm, consultancy or financial services setting. Previous experience successfully working for a remote based company is advantageous.
- Excellent organisational and time management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to edit and manage powerpoint presentations and reports.
- Strong communication skills, both written and verbal.
- Ability to work independently, remotely and as part of a team.
- Attention to detail and a high standard of accuracy.
- Professional telephone manner and ability to handle confidential information
Contact
I can do all of that, who do I contact?
Send your word formatted CV to our principal consultant Fionntán Gamble for a confidential discussion if you think you meet these requirements. E: fionntan@signatus.co.uk or call on 07982608069.
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Administrative Assistant employer: Signatus Recruitment
Contact Detail:
Signatus Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the hunt for an Administrative Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since they’re in the financial services sector. Tailor your answers to show how your skills can help them achieve their compliance and governance goals.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for administrative roles, and don’t forget to highlight your organisational skills and proficiency in Microsoft Office Suite.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team and contributing to their exciting growth journey.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience, especially in administrative tasks and remote work, so we can see how you fit into our team.
Showcase Your Skills: Don’t forget to showcase your skills in Microsoft Office Suite and any other tools you’ve used. We love seeing examples of how you've managed documents or organised schedules in previous roles.
Be Professional Yet Personal: When writing your cover letter, strike a balance between professionalism and personality. We want to get a sense of who you are, so let your unique voice shine through while keeping it appropriate for a consultancy environment.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Signatus Recruitment
✨Know Your Stuff
Before the interview, make sure you understand the role inside out. Familiarise yourself with the responsibilities listed in the job description, especially around managing phone and email systems, scheduling, and document management. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Skills
Be ready to discuss your experience with Microsoft Office Suite, particularly how you've used it to prepare presentations and reports. Bring examples of your work or be prepared to talk through how you’ve maintained records and databases in previous roles. This will demonstrate your proficiency and attention to detail.
✨Communication is Key
Since this role involves a lot of communication, practice articulating your thoughts clearly and professionally. Think about how you would handle incoming calls or emails and be prepared to give examples of how you've managed similar situations in the past. A strong telephone manner can really set you apart!
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company and its growth journey. This shows that you’re not just interested in the job, but also in the company’s future. Questions about team dynamics or how they support remote workers can also highlight your interest in their culture.