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For Companies At a Glance
- Tasks: Support undergraduate admissions, manage UCAS applications, and assist with student queries.
- Company: Join a leading London university known for its academic excellence and vibrant student community.
- Benefits: Enjoy a hybrid working model with 3 days in the office and 2 from home.
- Why this job: Be part of a dynamic team, gain valuable experience, and make a real impact on students' lives.
- Qualifications: Experience in undergraduate admissions or programme administration is essential; strong communication skills are a must.
- Other info: This is a 7-month full-time contract with potential for future opportunities.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
Do you have experience supporting undergraduate admissions and thrive in a fast-paced, student-facing environment? Are you confident managing UCAS applications, handling student queries, and working under pressure with accuracy and care? Signature Recruitment is proud to be working once again with a leading London university to recruit an Undergraduate Programmes Administrator for a 7-month full-time contract starting immediately.
This is a regular annual role we support, and one that plays a key part in the university’s academic calendar. It offers a hybrid working model – 3 days in the office and 2 from home – on a Monday to Friday, 9:00am to 5:00pm (35 hours/week) basis. Some peak periods throughout the contract will require full-time on-site presence, including a Saturday. These dates will be clearly explained during the interview and onboarding process.
As part of a collaborative academic team, you’ll support the admissions process and student engagement throughout the academic cycle. This will include UCAS application processing, Welcome Week, and exam period operations. You’ll be expected to hit the ground running, bringing energy, precision, and a proactive approach to this dynamic and rewarding role.
Undergraduate Programmes Administrator Key Responsibilities:
- Review and score undergraduate UCAS applications based on departmental criteria and academic records
- Liaise with applicants, referees, and Central Admissions to coordinate supporting documentation and respond to enquiries
- Organise and deliver offer-holder and open day events, including managing invitations, logistics, and student helpers
- Act as the first point of contact for queries to the Undergraduate Office from students, staff, and visitors
- Assist with the preparation and administration of undergraduate exams, including managing materials and invigilators
- Maintain and update student records across university systems with accuracy and confidentiality
Undergraduate Programmes Administrator Key Skills:
- Proven experience in undergraduate admissions or programme administration within higher education
- Strong attention to detail and the ability to manage a high-volume, time-sensitive workload
- Excellent communication skills, with confidence interacting across teams and with prospective students
- Proactive, adaptable, and able to prioritise tasks in a pressurised academic environment
This is a fantastic opportunity to work within a respected London institution and contribute meaningfully to the student experience. You’ll gain exposure to the full admissions cycle, event planning, and academic administration, all within a supportive and well-established team. If you’re experienced in undergraduate programme support or UCAS admissions and ready to take on a busy, rewarding role — apply today!
While we aim to respond to every applicant, the volume of applications may result in delayed communication. If you do not receive a response within a week, your application may not have been successful on this occasion. However, we will keep your details for potential future opportunities.
Please be aware that Signature Recruitment will never reach out to candidates through WhatsApp, nor will we request sensitive information like bank details, passport, or driving licence data during the application process. For a secure job search and reliable flexible work, we advise consulting Jobs Aware who ensures all workers and work-seekers in the UK have access to free help and advice, as well as provide an option to report a scam or exploitation. SIG-T10345
Contact Detail:
Signature Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Undergraduate Programmes Administrator
✨Tip Number 1
Familiarise yourself with the UCAS application process and the specific requirements for undergraduate admissions. Understanding the nuances of this system will not only help you in interviews but also demonstrate your commitment to the role.
✨Tip Number 2
Network with current or former employees in similar roles at universities. They can provide valuable insights into the day-to-day responsibilities and challenges, which can help you tailor your approach during the interview.
✨Tip Number 3
Prepare to discuss specific examples from your past experiences that showcase your attention to detail and ability to manage high-pressure situations. This will highlight your suitability for the fast-paced environment described in the job listing.
✨Tip Number 4
Research the university's values and recent initiatives related to student engagement and admissions. Being able to speak about how your personal values align with theirs can set you apart as a candidate who is genuinely interested in contributing to their mission.
We think you need these skills to ace Undergraduate Programmes Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in undergraduate admissions or programme administration. Focus on your skills in managing UCAS applications and handling student queries, as these are key aspects of the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the university. Mention specific experiences that demonstrate your attention to detail and ability to work under pressure, as well as your proactive approach.
Highlight Relevant Skills: In your application, emphasise your excellent communication skills and your ability to interact with diverse teams and prospective students. Provide examples of how you've successfully managed high-volume workloads in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials for any errors or typos. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Signature Recruitment
✨Know Your UCAS Inside Out
Make sure you understand the UCAS application process thoroughly. Be prepared to discuss how you would handle various scenarios, such as managing applicant queries or processing applications efficiently.
✨Showcase Your Communication Skills
Since this role involves liaising with students and staff, practice articulating your thoughts clearly. Think of examples where you've successfully communicated in a busy environment, as this will demonstrate your ability to interact confidently.
✨Demonstrate Attention to Detail
Highlight your experience in managing high-volume workloads with precision. Bring examples of how you've maintained accuracy in previous roles, especially when dealing with sensitive information like student records.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in a fast-paced environment. Prepare to discuss how you would prioritise tasks during peak periods, ensuring you can handle pressure while maintaining quality service.
