At a Glance
- Tasks: Coordinate orders and manage stock for seamless project delivery.
- Company: Join Sigma, a top 10% fast-growing company in retail transformation.
- Benefits: Enjoy 25 days holiday, hybrid working, and health benefits.
- Other info: Great career progression opportunities and a supportive work environment.
- Why this job: Be part of a dynamic team making a real impact in logistics.
- Qualifications: Previous admin experience and strong Microsoft Office skills required.
The predicted salary is between 30000 - 40000 € per year.
WE ARE LOOKING FOR A PROJECT COORDINATOR. Sigma are experts at transforming commercial space. With over 20 years’ experience operating in the fast-paced and dynamic retail sector, Sigma provide a true end-to-end service; from store construction and consolidation to fixture procurement, projects, and mechanical & electrical installation. Ranked in the top 10% of the 2019 Sunday Times International FastTrack 200 awards, we’ve been acknowledged as being one of Britain’s fastest growing private companies. It’s our people that make us who we are, and we are proud to have some of the most experienced, knowledgeable, passionate, and dedicated individuals within our industry, at every level in our business. Sigma is committed to creating a diverse environment and is proud to be an equal opportunities employer.
Outline of role
The Project Coordinator will support the efficient delivery of consolidation activities by coordinating orders, managing stock allocation through the Warehouse Management System (WMS), and arranging transport to ensure on-time, cost-effective delivery aligned to project schedules. This role is integral to ensuring seamless order processing, stock visibility, and outbound logistics across multiple projects and locations. The successful candidate will work closely with internal teams, suppliers, logistics providers, and clients to maintain high service levels and operational efficiency.
Main responsibilities
- Order & System Management
- Process and manage orders within the Warehouse Management System (WMS), ensuring accuracy and timely completion.
- Cross-reference data between internal systems and client systems.
- Allocate equipment and materials in line with project requirements and delivery schedules.
- Maintain accurate and up-to-date records with a “right first time” approach.
- Stock & Equipment Coordination
- Monitor stock levels and equipment availability across operations.
- Manage equipment allocation and proactively resolve shortages.
- Track inbound deliveries and outbound dispatches to meet project milestones.
- Ensure all materials are available and prepared in line with programme dates.
- Transport & Logistics Coordination
- Arrange transport for deliveries and collections, ensuring cost-effective solutions.
- Schedule outbound shipments and liaise with logistics providers.
- Authorise transport movements and ensure all documentation is accurate.
- Monitor delivery performance and elevate risks or delays when required.
- Project & Operational Support
- Support day‑to‑day project coordination and administrative activities.
- Monitor key dates and deadlines, escalating risks where necessary.
- Manage shared inboxes and schedules to ensure timely responses and actions.
- Provide regular updates on order status, stock availability, and transport progress.
- Stakeholder Communication
- Liaise daily with internal teams, suppliers, and clients.
- Provide clear and professional communication regarding orders, deliveries, and operational issues.
- Build and maintain strong working relationships to support smooth project delivery.
- Issue Resolution & Reporting
- Identify and resolve issues relating to stock, orders, or transport.
- Produce shortage reports, progress updates, and performance data.
- Escalate risks to timelines or delivery performance when necessary.
Knowledge and experience required
- Previous administrative or coordination experience, ideally within logistics, supply chain, facilities, or project environments.
- Experience using Warehouse Management Systems (WMS) or similar operational systems is desirable.
- Strong Microsoft Office skills, particularly Excel.
- Experience coordinating deliveries, stock, or customer orders preferred.
- Ability to manage and prioritise a high-volume workload within a fast-paced environment.
- Experience working to deadlines and supporting operational delivery activities.
Skills required
- Excellent organisational and time management skills.
- Strong attention to detail and commitment to data accuracy.
- Ability to multitask and manage competing priorities effectively.
- Proactive problem-solving mindset with the ability to use initiative.
Qualifications
- GCSE Maths and English Grade C / 4 or above.
Benefits
- 25 days holiday plus bank holidays.
- A day’s ‘birthday leave’ to be taken within your birthday month.
- Opportunity to buy or sell up to 3 days holiday.
- Opportunity for hybrid working.
- Ability to participate in the Octopus EV salary sacrifice scheme.
- Ability to participate in the Cycle to Work Scheme.
- Employee Assistance Programme.
- Healthshield cash plan with discounts on high street stores.
- Free external financial advice – offering support for mortgages, pensions and insurances.
- Enhanced family friendly pay.
- Free tea, coffee and fruit on all sites.
Sigma is committed to providing colleagues with opportunities to progress their career, supported by a range of training and development activities and interventions.
Project Coordinator employer: Sigmagrp Ltd
At Sigma, we pride ourselves on being a leading employer in the retail sector, offering a dynamic work environment that fosters collaboration and innovation. Our commitment to employee growth is evident through our extensive training programmes and opportunities for career advancement, all while enjoying a supportive culture that values diversity and inclusivity. With competitive benefits such as hybrid working options, generous holiday allowances, and wellness initiatives, Sigma is dedicated to ensuring our team members thrive both personally and professionally.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Sigma and understanding their projects. Show us that you’re genuinely interested in what we do and how you can contribute to our success as a Project Coordinator.
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you'll need to liaise with various stakeholders. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re serious about joining our team at Sigma.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Project Coordinator role. Highlight your relevant experience in logistics, supply chain, or project coordination, and show us how your skills align with our needs.
Showcase Your Skills:We want to see your organisational and time management skills shine through! Use specific examples from your past experiences to demonstrate how you've successfully managed competing priorities and maintained accuracy in your work.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and ensure your key achievements stand out. This will help us quickly see why you’d be a great fit!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at Sigma!
How to prepare for a job interview at Sigmagrp Ltd
✨Know Your WMS Inside Out
Make sure you’re familiar with Warehouse Management Systems (WMS) and how they function. Brush up on your experience with similar systems, as this will show your potential employer that you can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects simultaneously. Highlight your ability to prioritise and keep everything on track, as this is crucial for a Project Coordinator role.
✨Communicate Like a Pro
Practice clear and professional communication. Be ready to discuss how you’ve effectively liaised with different stakeholders in past roles, as strong communication is key to ensuring smooth project delivery.
✨Be Ready to Problem-Solve
Think of specific instances where you’ve identified and resolved issues in logistics or project coordination. This will demonstrate your proactive mindset and ability to handle challenges head-on.
