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- Tasks: Manage office operations and coordinate residential properties for the CEO.
- Company: Dynamic company with a focus on professionalism and service excellence.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Why this job: Be the backbone of the office while making a real impact on property management.
- Qualifications: Experience in office or property management and strong communication skills.
- Other info: Join a supportive team with opportunities for growth and innovation.
The predicted salary is between 36000 - 60000 £ per year.
The Office & Property Manager is responsible for the smooth and professional day-to-day operation of the office while also overseeing the management and coordination of residential properties linked to the CEO. This role combines office management, high-level administrative and PA support, property coordination, and supplier management, ensuring exceptional standards across the office, properties, and guest experience.
The successful candidate will act as a trusted liaison between senior stakeholders, employees, architects, contractors, suppliers, and external partners, maintaining efficiency, discretion, and service excellence at all times.
Works Closely With: PA, CEO, Directors, Finance Team, Research Analysts, and All Employees
KEY RESPONSIBILITIES
- Office & Reception Management
- Manage the Reception function, ensuring all calls are answered promptly, professionally, and efficiently.
- Ensure all visitors and guests receive a warm, professional welcome.
- Maintain a consistently well-presented, organised, and professional office environment.
- Act as a central point of contact for office-related queries and coordination.
- Support the effective management of residential and investment properties of the business.
- Liaise closely with the CEO, Estate Management teams, and Maintenance teams.
- Coordinate and liaise with architects, surveyors, and property contractors regarding refurbishments, renovations, and maintenance.
- Monitor contractor performance, timelines, and quality of work.
- Assist with tenancy administration including rent monitoring and tenancy discussions.
- Maintain accurate records of property contracts, documentation, and correspondence.
- Administrative & PA Support
- Provide PA support including diary and meeting management to Directors and senior stakeholders.
- Deliver administrative and ad hoc support to Directors, Finance teams, Research Analysts, and employees.
- Prepare correspondence, reports, and documentation as required.
- Travel & Logistics
- Organise business travel including flights, hotels, taxis, and transport.
- Coordinate logistics for meetings and events.
- Manage last-minute changes calmly and efficiently.
- Catering & Meeting Room Management
- Oversee all in-house and client catering requirements.
- Ensure meeting rooms are booked, prepared, and cleared.
- Ensure catering and refreshments are delivered on time and to a high standard.
- Proactively improve the office environment and guest experience.
- Lead office improvements and workspace enhancements.
- Identify cost-saving initiatives in collaboration with Finance.
- Manage office and property suppliers and contractors.
- Ensure stock levels are maintained.
- Raise Purchase Orders and follow approval processes.
- Post & Deliveries
- Manage incoming and outgoing post.
- Arrange couriers when required.
- Ensure secure handling of documents and packages.
KEY SKILLS & EXPERIENCE
- Proven experience in Office and/or Property Management.
- Experience liaising with architects and contractors.
- Strong organisational and communication skills.
- High level of discretion and professionalism.
- Proactive and solutions-focused approach.
Office & Property Manager employer: SIGMAFIELD LTD.
Contact Detail:
SIGMAFIELD LTD. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office & Property Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office & Property Manager role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your responses to highlight how your experience aligns with their needs, especially in office management and property coordination. Show them you’re the perfect fit!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation and reiterate your interest in the role. It keeps you fresh in their minds and shows your enthusiasm.
✨Tip Number 4
Check out our website for the latest job openings! We regularly update our listings, so make sure to apply directly through us. It’s the best way to ensure your application gets noticed!
We think you need these skills to ace Office & Property Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office & Property Manager role. Highlight any relevant experience in office management, property coordination, or administrative support to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re passionate about this role and how your background aligns with our needs. Don’t forget to mention your experience with managing suppliers and liaising with stakeholders.
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed multiple tasks or projects at once. We love candidates who can demonstrate their strong organisational skills and proactive approach to problem-solving!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be able to attach all your documents in one go. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at SIGMAFIELD LTD.
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office & Property Manager. Familiarise yourself with office management, property coordination, and supplier management. This will help you answer questions confidently and demonstrate your knowledge.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, be prepared to discuss your communication style. Share examples of how you've effectively managed relationships with contractors, suppliers, or senior management in the past. This will highlight your ability to maintain professionalism and discretion.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Think of situations where you had to manage last-minute changes or coordinate multiple tasks simultaneously. Practising these scenarios will help you articulate your proactive and solutions-focused approach during the interview.
✨Demonstrate Your Organisational Skills
Bring examples of how you've maintained organisation in previous roles. Whether it's managing diaries, coordinating travel, or overseeing office supplies, be ready to discuss specific tools or methods you use to stay organised. This will show that you're well-equipped to handle the demands of the position.
