At a Glance
- Tasks: Coordinate orders and manage stock for seamless project delivery.
- Company: Join Sigma, a top 10% fast-growing company in the retail sector.
- Benefits: Enjoy 25 days holiday, hybrid working, and health benefits.
- Other info: Great career growth opportunities and a supportive work environment.
- Why this job: Be part of a dynamic team transforming commercial spaces.
- Qualifications: GCSE Maths and English Grade C/4 or above required.
The predicted salary is between 30000 - 40000 € per year.
Sigma are experts at transforming commercial space. With over 20 years’ experience operating in the fast‑paced and dynamic retail sector, Sigma provides a true end‑to‑end service; from store construction and consolidation to fixture procurement, projects, and mechanical & electrical installation. Ranked in the top 10% of the 2019 Sunday Times International FastTrack 200 awards, we’ve been acknowledged as being one of Britain’s fastest growing private companies. It’s our people that make us who we are, and we are proud to have some of the most experienced, knowledgeable, passionate, and dedicated individuals within our industry, at every level in our business. Sigma is committed to creating a diverse environment and is proud to be an equal opportunities employer.
Outline of role
The Project Coordinator will support the efficient delivery of consolidation activities by coordinating orders, managing stock allocation through the Warehouse Management System (WMS), and arranging transport to ensure on‑time, cost‑effective delivery aligned to project schedules. This role is integral to ensuring seamless order processing, stock visibility, and outbound logistics across multiple projects and locations. The successful candidate will work closely with internal teams, suppliers, logistics providers, and clients to maintain high service levels and operational efficiency.
Main Responsibilities
- Order & System Management
- Process and manage orders within the Warehouse Management System (WMS), ensuring accuracy and timely completion.
- Cross‑reference data between internal systems and client systems.
- Allocate equipment and materials in line with project requirements and delivery schedules.
- Maintain accurate and up‑to‑date records with a “right first time” approach.
- Stock & Equipment Coordination
- Monitor stock levels and equipment availability across operations.
- Manage equipment allocation and proactively resolve shortages.
- Track inbound deliveries and outbound dispatches to meet project milestones.
- Ensure all materials are available and prepared in line with programme dates.
- Transport & Logistics Coordination
- Arrange transport for deliveries and collections, ensuring cost‑effective solutions.
- Schedule outbound shipments and liaise with logistics providers.
- Authorise transport movements and ensure all documentation is accurate.
- Monitor delivery performance and elevate risks or delays where required.
- Project & Operational Support
- Support day‑to‑day project coordination and administrative activities.
- Monitor key dates and deadlines, escalating risks where necessary.
- Manage shared inboxes and schedules to ensure timely responses and actions.
- Provide regular updates on order status, stock availability, and transport progress.
- Stakeholder Communication
- Liaise daily with internal teams, suppliers, and clients.
- Provide clear and professional communication regarding orders, deliveries, and operational issues.
- Build and maintain strong working relationships to support smooth project delivery.
- Issue Resolution & Reporting
- Identify and resolve issues relating to stock, orders, or transport.
- Produce shortage reports, progress updates, and performance data.
- Escalate risks to timelines or delivery performance where necessary.
Knowledge And Experience Required
- Previous administrative or coordination experience, ideally within logistics, supply chain, facilities, or project environments.
- Experience using Warehouse Management Systems (WMS) or similar operational systems is desirable.
- Strong Microsoft Office skills, particularly Excel.
- Experience coordinating deliveries, stock, or customer orders preferred.
- Ability to manage and prioritise a high‑volume workload within a fast‑paced environment.
- Experience working to deadlines and supporting operational delivery activities.
Skills Required
- Excellent organisational and time management skills.
- Strong attention to detail and commitment to data accuracy.
- Ability to multitask and manage competing priorities effectively.
- Proactive problem‑solving mindset with the ability to use initiative.
Qualifications
- GCSE Maths and English Grade C / 4 or above
Benefits
- 25 days holiday plus bank holidays
- A day’s ‘birthday leave’ to be taken within your birthday month
- Opportunity to buy or sell up to 3 days holiday
- Opportunity for hybrid working
- Ability to participate in the Octopus EV salary sacrifice scheme
- Ability to participate in the Cycle to Work Scheme
- Employee Assistance Programme
- Healthshield cash plan with discounts on high street stores
- Free external financial advice – offering support for mortgages, pensions and insurances
- Enhanced family friendly pay
- Free tea, coffee and fruit on all sites
- Subject to eligibility
- Opportunity to be involved with Group Colleague Board
- Quarterly Corporate Events/Charity Involvement
Project Coordinator employer: Sigma
At Sigma, we pride ourselves on being a leading employer in the retail sector, offering a dynamic work environment that fosters collaboration and innovation. Our commitment to employee growth is evident through our comprehensive benefits package, including 25 days of holiday, hybrid working options, and opportunities for professional development. Join us in a culture that values diversity and teamwork, where your contributions directly impact our success in transforming commercial spaces.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Sigma and understanding their projects. Be ready to discuss how your skills align with their needs, especially in logistics and project coordination. Show them you’re not just another candidate!
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you'll need to liaise with various stakeholders. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the Sigma team.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Project Coordinator role. Highlight your relevant experience in logistics, supply chain, or project coordination, and show us how your skills align with our needs at Sigma.
Showcase Your Skills:We want to see your organisational and time management skills shine through! Use specific examples from your past experiences to demonstrate how you've successfully managed competing priorities and maintained accuracy in a fast-paced environment.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your communication is professional yet friendly, reflecting the collaborative spirit we value at Sigma.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Sigma
✨Know Your WMS Inside Out
Familiarise yourself with Warehouse Management Systems (WMS) as they are crucial for the Project Coordinator role. Be ready to discuss your experience with similar systems and how you’ve used them to manage orders and stock effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and time management skills. Think of situations where you successfully managed multiple priorities or met tight deadlines, as this will demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Like a Pro
Since the role involves liaising with various stakeholders, practice clear and professional communication. Be prepared to discuss how you’ve built strong working relationships in previous roles and how you handle operational issues.
✨Problem-Solving Mindset
Be ready to share specific examples of how you've proactively resolved issues in past roles. Highlight your problem-solving skills and your ability to use initiative, as these traits are essential for ensuring smooth project delivery.
