Accessibility and Administrative Assistant in Haywards Heath

Title: Accessibility and Administrative Assistant

Salary: circa £22,000 to £30,000pa

Location: UK remote - with occasional travel to Haywards Heath, when required (and potential international travel)

Contract: 12-month Fixed Term Contract

Hours: This is a full-time role with some flexibility

About the role

Sightsavers are currently seeking an Accessibility and Administrative Assistant. The first aspect of the role will be to support the Global Advocacy Manager – Social Inclusion, who is based in Ghana, to ensure that they can carry out their role effectively with the relevant reasonable adjustments and accessibility support in place.

As the second aspect of the role, you will establish and oversee a new administrative function within the Policy and Global Advocacy Directorate, by ensuring the Directorate operates smoothly on a day-to-day basis.

Responsibilities

Key duties will include:

Accessibility Support

• Providing specialist accessibility support as a reasonable accommodation for the Global Advocacy Manager – Social Inclusion (GAM-SI). This includes:

1. Supporting the GAM-SI to ensure correspondence, meetings and conference calls are effectively managed.
2. Ensuring that, where requested, relevant documents are shared in accessible formats. Convert information from non-accessible electronic sources into accessible formats as needed.
3. Liaising with internal stakeholders as required, such as managing video recordings for speeches.
4. Working closely with the Senior Global Advocacy Advisor to ensure the efficient coordination and assignments of Sightsavers related tasks to the relevant internal stakeholders, primarily within PGA.

Assisting with daily administrative tasks, including travel arrangements, managing annual leave and TOIL, logistics with third parties or visa applications and overseeing the expenses of the GAM-SI.

Traveling and accompanying the GAM-SI on some work-related visits.

Administrative Support

• Managing the administration of the Directorate, which includes managing the new starter induction process, assisting with travel logistics as needed, setting up and maintaining a team calendar and coordinating the team’s intranet pages.
• Organising and managing designated Directorate meetings. Ensure those team meetings are effectively run by coordinating content and capturing outputs and actions. This includes the regular online team meetings as well as the annual in-person Directorate meeting.
• Supporting key reporting processes including the monthly advocacy reporting cycle and other relevant reporting activities.
• Participating in internal PGA and organisational processes as appropriate. This includes developing an annual budget that aligns with the role’s responsibilities.

Skills and Experience

As the successful candidate you will have experience of providing accessible support and possess experience working in an administrative role.

Further requirements include:

• Experience of ensuring accessibility in documents and other communication.
• Experience organising travel arrangements (although not making the bookings themselves, as we have a dedicated travel team).
• Experience supporting administrative processes, such as facilitating reporting processes.
• Experience of working across different cultures (desirable, not essential).
• Ability to travel internationally (although this is not mandatory).

This is a highly varied and involved role and the above is not an exhaustive list of duties or required professional skills. Please see the Job Description for full details.

Candidates are welcome to demonstrate their ability to match the person specification by expanding on how their experience, training and/or qualifications might have provided them with the knowledge or skills required for the role. Successful candidates will be appointed on merit.

Benefits

Sightsavers offers some fantastic benefits. Our comprehensive benefits package includes generous annual leave allowance, pension, season ticket loan, cycle to work scheme, discounted gym memberships and wellness discounts. If you choose to work in or are visiting our collaborative, modern office space, you will find it an easy 20-minute train journey from Brighton or 45 minutes from London.

Next Steps

To apply for this exciting new opportunity, please submit your CV via our recruitment portal, and answer the application questions. We are particularly interested in learning of your motivations for applying. Please note that there will be an expectation that you can occasionally visit our modern and collaborative offices in Haywards Heath, West Sussex (RH16 3BW).

We anticipate that interviews will being during the week commencing 10 February 2025 and the evaluation process will include a written task and a two-stage oral interview process (with second stage interviews taking place during the week commencing 24 February 2025).

Closing date: 2 February 2025

As an equal opportunity employer, we actively encourage applications from all sections of the community. Sightsavers is a Disability Confident Leader and qualified people with a disability are particularly encouraged to apply.

Sightsavers is an employer that does not tolerate any form of harassment and has zero tolerance for sexual exploitation and abuse. All potential candidates will be subjected to rigorous background checks and controls.

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