At a Glance
- Tasks: Manage calendars, coordinate meetings, and plan exciting internal and external events.
- Company: Join Sierra, a cutting-edge AI company with a vibrant culture.
- Benefits: Enjoy flexible paid time off, health benefits, and a supportive work environment.
- Other info: Dynamic start-up atmosphere with opportunities for personal and professional growth.
- Why this job: Be part of a team that values trust, craftsmanship, and family while making an impact.
- Qualifications: 5+ years as an Executive Assistant and strong relationship-building skills.
The predicted salary is between 45000 - 55000 € per year.
At Sierra, we’re creating a platform to help businesses build better, more human customer experiences with AI. We are primarily an in‑person company based in San Francisco, with growing offices in Atlanta, New York, London, Paris, Madrid, Munich, Singapore, Japan, and Sydney. We are guided by a set of values that are at the core of our actions and define our culture: Trust, Customer Obsession, Craftsmanship, Intensity, and Family.
What you'll do:
- Proactively manage calendars, including coordinating sales and partnership meetings, discovery calls, legal contract negotiations, etc.
- Ensure the effectiveness of meetings by sending preparation and follow‑up materials, such as sales agreements, legal documents, etc.
- Plan and execute internal events (in‑person and virtual), including team offsites, trainings, and team travel weeks.
- Support external events, including happy hours, sporting events, leadership in market tours, and beyond.
- Establish new and improve existing administrative systems and processes while helping build the founding Sierra admin team.
What you'll bring:
- 5+ years of Executive Assistant or similar role.
- Ability to build relationships and partner effectively with cross‑functional teams and external partners.
- Excellent time management skills, willingness and ability to quickly shift tasks and priorities, and anticipate the needs of others before they arise.
- Ability to organize, analyze, and prioritize workflows, often interpreting and leveraging data.
- Willingness and ability to be in the London office 4 days per week and ability to travel with leaders if needed (~est 1x per quarter).
- Advanced proficiency with Google Suite & Slack.
Even better…
- Experience in a fast‑growing, in‑person start‑up environment.
What we offer:
- Flexible (unlimited) paid time off
- Medical, dental, and vision benefits for you and your family
- Life insurance and disability benefits
- Retirement plan dependent on country of employment
- Parental leave
- Fertility and family building benefits through Carrot
- Lunch, as well as delicious snacks and coffee to keep you energized
- Discretionary benefit stipend giving people the ability to spend where it matters most
- Free alphorn lessons
These benefits are further detailed in Sierra’s policies, may vary by region, and are subject to change at any time, consistent with the terms of any applicable compensation or benefits plans. Eligible full‑time employees can participate in Sierra’s equity plans subject to the terms of the applicable plans and policies.
We’re working to bring the transformative power of AI to every organization in the world. To do so, it is important to us that the diversity of our employees represents the diversity of our customers. We believe that our work and culture are better when we encourage, support, and respect different skills and experiences represented within our team. We encourage you to apply even if your experience doesn’t precisely match the job description.
Executive Assistant employer: Sierra
At Sierra, we pride ourselves on fostering a vibrant work culture that embodies our core values of Trust, Customer Obsession, Craftsmanship, Intensity, and Family. As an Executive Assistant in our London office, you will enjoy flexible paid time off, comprehensive health benefits, and unique perks like free alphorn lessons, all while being part of a dynamic team dedicated to creating meaningful customer experiences with AI. We are committed to your professional growth and well-being, ensuring that you thrive both personally and in your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Executive Assistant role at Sierra. You never know who might have the inside scoop or can put in a good word for you!
✨Tip Number 2
Prepare for those interviews! Research Sierra's values and think about how your experience aligns with Trust, Customer Obsession, Craftsmanship, Intensity, and Family. Be ready to share specific examples that showcase your skills and how you embody these values.
✨Tip Number 3
Show off your organisational skills! During the interview, demonstrate how you manage calendars and coordinate meetings effectively. Bring along a portfolio of your past work or any systems you've implemented that improved efficiency.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email to express your appreciation for the opportunity. Mention something specific from the conversation to remind them of your enthusiasm for the role and the company.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your character into your cover letter and CV. It helps us get a feel for how you’d fit into our family culture.
Tailor Your Application:Make sure to tailor your application to the Executive Assistant role. Highlight your relevant experience and skills that align with what we’re looking for, like your time management prowess and ability to juggle multiple tasks. This shows us you’ve done your homework!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured documents that are easy to read. Use bullet points where necessary and avoid fluff – we want to know exactly why you’re the best fit for us!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, it shows you’re keen on joining our team and following our process. We can’t wait to hear from you!
How to prepare for a job interview at Sierra
✨Know the Company Values
Before your interview, take some time to really understand Sierra's core values: Trust, Customer Obsession, Craftsmanship, Intensity, and Family. Think about how your own experiences align with these values and be ready to share specific examples that demonstrate your fit.
✨Master the Calendar Management
As an Executive Assistant, calendar management is key. Be prepared to discuss your strategies for managing multiple schedules and prioritising tasks. You might even want to bring a few examples of how you've successfully coordinated complex meetings or events in the past.
✨Showcase Your Tech Skills
Since advanced proficiency with Google Suite and Slack is essential, make sure you can confidently discuss your experience with these tools. Consider preparing a brief demonstration of how you use them to enhance productivity and communication in your previous roles.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to anticipate needs. Think of situations where you had to adapt quickly or resolve conflicts, and be ready to explain your thought process and the outcomes.
