At a Glance
- Tasks: Organise office operations and support the Project Director in a dynamic environment.
- Company: Siemens Mobility, a leader in innovative transportation solutions.
- Benefits: Competitive salary, flexible benefits, company bonus, and pension.
- Other info: Diverse workplace with opportunities for personal growth and development.
- Why this job: Join a forward-thinking team and make a real impact on sustainable transport.
- Qualifications: Experience in office management and strong interpersonal skills required.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Siemens Mobility is dedicated to pioneering the future of transportation. Our dynamic team is always exploring new ways to drive innovation and efficiency in rail. We are searching for forward-thinkers who are eager to challenge themselves and make a tangible impact. If you are passionate about creating sustainable and intelligent transport solutions, we want you on our team.
We are recruiting for an Office Manager & Personal Assistant to report to our Project Director in our Rail Infrastructure business. You will be responsible for organising and coordinating a variety of office operations including new and existing sites, implementing policies and procedures and contributing to business targets. Within this role, you will have authority for budgetary control and delegated sign off and must be able to work independently and manage your own workload.
You will need to be confident, use your initiative and be able to deal with complex, sensitive matters which require the utmost level of confidentiality and discretion. Managing excellent relationships with Director\'s client representatives, suppliers and other external parties and assist with coordinating events with key stakeholders.
Responsibilities
- Overseeing all facilities services within the office, checking the work of tradespersons and contractors and ensuring the office operates safely and efficiently through implementing office systems, layouts, and equipment procurement
- Liaising with Siemens Real Estate and subcontractors to ensure office meets all legal and auditable requirements (e.g. monthly electrical/water tests, fire alarms, security, TV Licence, insurances, hazardous waste, WEEE etc and ensuring successful audits)
- Acting as a delegated authority to sign off expenditure and meet regularly with the Finance Manager to review budgetary positions and take corrective actions
- Managing receptionists, ensuring all staff resources are deployed efficiently and making sure all work is recorded against correct project and overhead codings as well as being responsible for covering recruitment, appraisal, performance improvement tasks, dismissals
- Supporting the Project Director daily with managing their inbox, diary, meetings and other important communications
- Organising and coordinating fire drills, chairing safety meetings and acting as a Chief Fire warden for the office
- Creating, implementing induction programmes for new starters as well as managing exits; covering equipment distribution and returns, card initiation and terminations
Your success will be grounded by
- First Degree/NVQ4/HND or at least 5 years proven experience of working in a similar high profile role
- Proven experience of managing and supervising a team (appraisal/performance of results)
- Strong problem solving, attention to detail with the ability to maintain high level of accuracy in researching and preparing data
- Excellent inter-personal skills (faced with constant interruptions with need to meet short deadlines)
- Excellent communication skills both verbally and written; organisation skills and excellent grammar
- Highly computer literate and have strong computer skills with all Microsoft Office programmes to an advanced level
You\\\'ll benefit from
Our compensation package includes a competitive salary, company bonus, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.
#TransformTheEveryday with us
We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us!
We are a Disability Confident Employer and welcome applications from all individuals, including those with disabilities. If you require any reasonable adjustments during the recruitment process, please contact your recruiter who will be happy to support you.
At Siemens, we promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change. If you don\\\'t match all the criteria for this role but feel you have transferable skills to enable you to succeed, we encourage you to apply.
Office Manager & Personal Assistant in Manchester employer: Siemens
Siemens Mobility is an exceptional employer that fosters a culture of innovation and collaboration, making it an ideal place for those looking to make a meaningful impact in the transportation sector. With a competitive salary, flexible benefits, and a commitment to employee growth, you will thrive in an environment that values diversity and encourages personal development. Join us in our mission to create sustainable transport solutions while enjoying a supportive workplace that champions your unique contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager & Personal Assistant in Manchester
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Siemens.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Siemens.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Office Manager & Personal Assistant in Manchester
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Siemens.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Siemens. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Siemens
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Siemens, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Siemens, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Siemens could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Siemens as they’re likely seeking a candidate who can enhance their workplace culture.
