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For Companies At a Glance
- Tasks: Organise office operations and support the Project Director in a dynamic environment.
- Company: Siemens Mobility, a leader in innovative transportation solutions.
- Benefits: Competitive salary, flexible benefits, company bonus, and pension.
- Why this job: Join a forward-thinking team and make a real impact on sustainable transport.
- Qualifications: Experience in office management and strong interpersonal skills required.
- Other info: Diverse workplace with opportunities for personal growth and development.
The predicted salary is between 36000 - 60000 £ per year.
Overview
Siemens Mobility is dedicated to pioneering the future of transportation. Our dynamic team is always exploring new ways to drive innovation and efficiency in rail. We are searching for forward-thinkers who are eager to challenge themselves and make a tangible impact. If you are passionate about creating sustainable and intelligent transport solutions, we want you on our team.
We are recruiting for an Office Manager & Personal Assistant to report to our Project Director in our Rail Infrastructure business. You will be responsible for organising and coordinating a variety of office operations including new and existing sites, implementing policies and procedures and contributing to business targets. Within this role, you will have authority for budgetary control and delegated sign off and must be able to work independently and manage your own workload.
You will need to be confident, use your initiative and be able to deal with complex, sensitive matters which require the utmost level of confidentiality and discretion. Managing excellent relationships with Director\’s client representatives, suppliers and other external parties and assist with coordinating events with key stakeholders.
Responsibilities
- Overseeing all facilities services within the office, checking the work of tradespersons and contractors and ensuring the office operates safely and efficiently through implementing office systems, layouts, and equipment procurement
- Liaising with Siemens Real Estate and subcontractors to ensure office meets all legal and auditable requirements (e.g. monthly electrical/water tests, fire alarms, security, TV Licence, insurances, hazardous waste, WEEE etc and ensuring successful audits)
- Acting as a delegated authority to sign off expenditure and meet regularly with the Finance Manager to review budgetary positions and take corrective actions
- Managing receptionists, ensuring all staff resources are deployed efficiently and making sure all work is recorded against correct project and overhead codings as well as being responsible for covering recruitment, appraisal, performance improvement tasks, dismissals
- Supporting the Project Director daily with managing their inbox, diary, meetings and other important communications
- Organising and coordinating fire drills, chairing safety meetings and acting as a Chief Fire warden for the office
- Creating, implementing induction programmes for new starters as well as managing exits; covering equipment distribution and returns, card initiation and terminations
Your success will be grounded by
- First Degree/NVQ4/HND or at least 5 years proven experience of working in a similar high profile role
- Proven experience of managing and supervising a team (appraisal/performance of results)
- Strong problem solving, attention to detail with the ability to maintain high level of accuracy in researching and preparing data
- Excellent inter-personal skills (faced with constant interruptions with need to meet short deadlines)
- Excellent communication skills both verbally and written; organisation skills and excellent grammar
- Highly computer literate and have strong computer skills with all Microsoft Office programmes to an advanced level
You\\\’ll benefit from
Our compensation package includes a competitive salary, company bonus, holiday allowance and pension. We celebrate the fact that our employees are individuals and have different wants and needs. With this in mind, we have a flexible benefits scheme where you can tailor your benefits package to suit you.
#TransformTheEveryday with us
We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us!
We are a Disability Confident Employer and welcome applications from all individuals, including those with disabilities. If you require any reasonable adjustments during the recruitment process, please contact your recruiter who will be happy to support you.
At Siemens, we promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change. If you don\\\’t match all the criteria for this role but feel you have transferable skills to enable you to succeed, we encourage you to apply.
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Office Manager & Personal Assistant employer: Siemens
Contact Detail:
Siemens Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Siemens Mobility on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching Siemens' latest projects and innovations in rail. Show us that you're not just interested in the role but also in how you can contribute to their mission of sustainable transport solutions.
✨Tip Number 3
Practice your responses to common interview questions, especially those about managing teams and handling sensitive matters. We want to see your confidence and initiative shine through!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Office Manager & Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Office Manager & Personal Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in managing teams or budgets.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit. Don’t forget to mention your ability to handle sensitive matters with discretion.
Showcase Your Communication Skills: Since excellent communication is key for this role, ensure your written application is clear, concise, and free of errors. This is your opportunity to demonstrate your strong grammar and writing abilities.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets noticed and allows us to keep track of all applicants efficiently. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at Siemens
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Manager & Personal Assistant role. Familiarise yourself with the key tasks mentioned in the job description, such as budgetary control and managing relationships with stakeholders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Problem-Solving Skills
During the interview, be prepared to discuss specific examples of how you've tackled complex issues in previous roles. Siemens Mobility values forward-thinkers, so highlight instances where you've used your initiative to improve processes or resolve challenges. This will illustrate your ability to handle the demands of the job effectively.
✨Demonstrate Excellent Communication
As an Office Manager & Personal Assistant, strong communication skills are essential. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about team dynamics or company culture, which shows your interest and helps you gauge if it's the right fit for you.
✨Prepare for Scenario-Based Questions
Expect to face scenario-based questions that assess your ability to manage sensitive matters and maintain confidentiality. Think of situations where you've had to handle confidential information or navigate tricky interpersonal dynamics. Being ready with these examples will help you stand out as a candidate who can handle the complexities of the role.
