At a Glance
- Tasks: Provide administrative support and manage reception duties in a dynamic environment.
- Company: Join Siemens Mobility, a leader in transforming the rail industry.
- Benefits: Flexible working, mental health support, generous leave, and personal growth opportunities.
- Other info: Inclusive culture with opportunities for career advancement and personal development.
- Why this job: Be part of a supportive team that values your growth and wellbeing.
- Qualifications: Strong administrative skills and effective communication abilities.
The predicted salary is between 25000 - 30000 £ per year.
What if your next role actually made you excited for Mondays? At Siemens Mobility, we believe our people are the cornerstone of our success. We are committed to nurturing a supportive and inclusive environment where every team member can thrive. Join our global community, where your growth and development are as important as our shared mission to innovate and transform the rail industry.
We are recruiting for a Receptionist / Administrator in Northampton to provide administrative support to the Office Manager and the wider business. The role involves processing expenses, filing, recording team annual leave and sickness, and reception duties such as entrance access control and meeting and greeting visitors.
Administrative Duties- Providing day to day administrative support including raising purchase orders, processing expenses, filing and archiving.
- Maintaining records and filing systems; typing and entering data into computer systems, including office applications or specialised software packages.
- Administering programmes, projects and processes specific to the organisation unit served.
- Logging and reporting annual leave and sickness.
- Performing entrance and access controls in the depot.
- Receiving and switching incoming calls.
- Verifying credentials of persons entering property and announcing them to the appropriate contact person.
- Assuring that packages leaving the property are duly authorised.
- Ordering and replenishing stationery items.
- Arranging meetings (booking rooms and catering requirements).
- Ordering and preparing catering for the meeting rooms.
- Keeping reception area and meeting rooms clean and presentable.
- Arranging taxis and couriers collection and delivery.
- Proven capability in administrative skills and duties.
- Effective organisational, interpersonal and time management skills.
- Excellent communication and IT skills.
- Uphold and implement the company’s safeguarding policies and procedures.
- Ensure the safety and welfare of all vulnerable adults and children in accordance with statutory requirements.
- Attend regular safeguarding training and maintain up-to-date knowledge of best practices and legislation.
- Report any concerns regarding vulnerable adults and children’s welfare to the designated safeguarding lead promptly and accurately.
- Foster a culture of vigilance and continuous improvement in safeguarding practices.
This post is exempt from the Rehabilitation of Offenders Act (ROA) 1974. All convictions, cautions and bind-overs, including those regarded as 'spent', must be declared. The successful candidate will be required to undergo an enhanced Disclosure and Barring Service (DBS) check and provide satisfactory references.
Benefits- Wellbeing: Flexible working, 24/7 mental health support, subsidised gym memberships, subsidised Bupa healthcare, enhanced sick pay.
- Financial: Match and More pension, life assurance, Perks at Work discounts, cycle to work scheme, annual bonus.
- Family: Day-one parental rights, shared parental leave, extra holidays for length of service, 26 days annual leave (plus public holidays) with flexibility to buy or sell up to five days each year, volunteering days and sabbaticals.
- Personal growth: Access to online learning, support for external training and development opportunities, inclusive culture promoting equality and belonging, active employee networks, opportunities to grow your skills and career.
Join Siemens Mobility where your wellbeing, growth and future matter. We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us! We are a Disability Confident Leader and welcome applications from all individuals, including those with disabilities. If you require any reasonable adjustments during the recruitment process, please contact your recruiter, who will be happy to support you. We promote a growth mindset, the self-belief that we can learn and grow, take on new challenges and adapt to change. If you don’t match all the criteria for this role but feel you have transferable skills to enable you to succeed, we encourage you to apply.
Receptionist/Administrator in Northampton employer: Siemens
At Siemens Mobility, we pride ourselves on being an exceptional employer that prioritises the wellbeing and growth of our employees. Located in Northampton, our inclusive work culture fosters collaboration and innovation, offering flexible working arrangements, comprehensive benefits, and ample opportunities for personal and professional development. Join us to be part of a supportive community where your contributions are valued and your career can flourish.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Administrator in Northampton
✨Tip Number 1
Get to know the company culture! Before your interview, check out Siemens Mobility's social media and website. Understanding their values and mission will help you connect better during your chat.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your skills and experiences.
✨Tip Number 3
Show off your personality! Don’t just stick to the script; let your enthusiasm shine through. Employers love to see candidates who are genuinely excited about the role and the company.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the Siemens Mobility team. Let’s get you that job!
We think you need these skills to ace Receptionist/Administrator in Northampton
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Receptionist/Administrator role. Highlight your administrative skills and any relevant experience that aligns with the job description. We want to see how you can contribute to our team!
Show Off Your Communication Skills:Since this role involves a lot of interaction, be sure to showcase your excellent communication skills in your application. Use clear and concise language, and don’t forget to mention any experience you have in customer service or reception duties.
Be Organised:Demonstrate your organisational skills by presenting your application neatly. Use bullet points for clarity and ensure all information is easy to find. A well-structured application reflects your ability to manage tasks effectively, which is key for this role.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Siemens
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist/Administrator. Familiarise yourself with tasks like processing expenses, managing records, and reception duties. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Since this role requires effective organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and keep everything running smoothly.
✨Practice Your Communication Skills
As a Receptionist/Administrator, you'll be the first point of contact for visitors and callers. Practice clear and confident communication. You might even want to role-play common scenarios, like greeting a visitor or handling a phone call, to showcase your interpersonal skills during the interview.
✨Emphasise Your Adaptability
Siemens Mobility values a growth mindset, so be prepared to discuss how you've adapted to changes in previous roles. Share specific examples of challenges you've faced and how you overcame them, highlighting your ability to learn and grow in a dynamic environment.
