At a Glance
- Tasks: Coordinate exciting events and manage office operations for a dynamic team.
- Company: Join a vibrant company that values diversity and innovation.
- Benefits: Enjoy competitive salary, hybrid working, generous leave, and professional development opportunities.
- Other info: Inclusive workplace where your unique perspective is valued and encouraged.
- Why this job: Make an impact by organising events that drive sales and connect with people.
- Qualifications: Strong communication skills, IT proficiency, and ability to multitask in a fast-paced environment.
The predicted salary is between 31500 - 38500 £ per year.
Location: Chatham
Duration: 12 months (FTC)
We are currently seeking an Events & Office Coordinator to join our growing team. This position will focus on the coordination of events and office locations for our EMEA business. You will partner with internal and external stakeholders to manage planning, implementation, and reporting across all industry tradeshows, conferences, and association events to drive sales & services pipeline.
This includes events that generate leads and awareness for our sales teams as well as cross-sell & upsell opportunities, and retention. The role will also be the central contact point for all office-based queries.
You’ll make a difference by
- As an Event Coordinator: Lead the planning and delivery of external and internal events, including budgeting, planning, logistics and post-event follow up.
- Partner with key stakeholders across Product, Services, and Sales to align event activity with annual business objectives.
- Manage a diverse range of events, including client conferences, training sessions, sales kick-offs, webinars, and third-party events.
- Coordinate event marketing and communications through Marketo and Salesforce, ensuring effective lead tracking and follow-up.
- Work with internal and external creative partners to develop event materials.
- Support EMEA leadership with travel and entertainment arrangements.
- As our Office Coordinator: Manage office operations, including supplies, meeting room coordination, and staff supplies and communications.
- Oversee facilities and property management, including internal, maintenance and vendor relationships.
- Coordinate incoming and outgoing mail and manage office service providers.
- Maintain a well-stocked, efficient, and welcoming office environment.
What we’re looking for?
- Ability to thrive in a fast-paced environment, problem-solving under pressure.
- Excellent written and verbal communication skills.
- Strong IT skills, including Microsoft Office and Salesforce.
- Proven ability to build effective relationships with colleagues, clients, vendors, and contractors.
- Strong organisational skills, attention to detail, and effective time management.
- High levels of professionalism, integrity, and personal drive.
- Ability to manage competing priorities and work collaboratively within a team.
- Experience coordinating multiple activities or events simultaneously.
- Willingness to travel as required to support and manage events.
What we offer you:
- Competitive salary plus a diverse range of benefits to suit you and your lifestyle.
- Hybrid Working: Achieve a healthy work-life balance with our flexible working arrangements.
- Pension Plan: Secure your future with our generous pension scheme, with employer contributions up to 10%.
- Time Off: Recharge and rejuvenate with 26 days of annual leave (plus bank holidays), and the option to buy or sell an additional 5 days.
- Opportunities for professional and personal development, we believe a lot in skills and growth, with access to a jam-packed learning platform.
- A vibrant and inclusive work environment where you can bring your authentic self to work.
We are fully committed to providing equal opportunities and building an inclusive environment where a broad range of backgrounds and perspectives thrive. We embrace the many ways people think, learn, and experience the world because we know that a diverse set of minds drive innovation. So that we can support you to be your best during the application and interview process, please let us know if you have any specific requirements.
Office & Events Coordinator - 12 months in Chatham employer: Siemens
Siemens Mobility Limited is an exceptional employer, providing a dynamic apprenticeship programme in Chippenham that empowers high school leavers and college graduates to kickstart their careers in Business and Engineering. With a strong focus on employee development, a collaborative work culture, and access to cutting-edge resources, apprentices can expect meaningful growth opportunities while contributing to innovative projects in the mobility sector.
StudySmarter Expert Advice🤫
We think this is how you could land Office & Events Coordinator - 12 months in Chatham
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Siemens can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Siemens; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Siemens.
We think you need these skills to ace Office & Events Coordinator - 12 months in Chatham
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Siemens and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Siemens's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Siemens
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
