Administrative Assistant

Siemens Digital Industries Software is a leading provider of solutions for the design, simulation, and manufacture of products across many different industries. Siemens Digital Industries Software is seeking a highly organized, proactive, and detail-oriented Assistant to support our leadership team. In this pivotal role, you will be instrumental in ensuring smooth operations, enabling leaders to focus on strategic initiatives, and maintaining efficient and well-coordinated workflows.

This position is ideal for someone who thrives on independently managing diverse priorities, excels in a dynamic environment, and is passionate about creating structure and clarity. You'll be a key player in optimizing the time, focus, and effectiveness of our team.

You’ll play a vital role in optimizing the time, focus, and effectiveness of our leadership team by:

• Proactive Calendar Management: Efficiently managing complex calendars, scheduling meetings, and prioritizing daily workflows for our leadership, anticipating needs and ensuring seamless transitions.
• Travel & Expense Mastery: Orchestrating all aspects of business travel, including navigating internal tools for bookings, managing expense reports (Concur), and providing comprehensive support to the team for any travel-related queries or issues.
• Organizational Excellence: Taking ownership of organizing regular team calls, including topic preparation, and ensuring all necessary logistical arrangements are in place.
• New Hire Integration: Supporting the entire new hire process, from understanding the workflow to coordinating with Talent Acquisition and managers, ensuring a smooth onboarding experience.
• Operational Support: Managing various administrative tasks including processing approvals in tools & systems, implementing organizational changes, maintaining Outlook distribution lists, and setting up recurring call series.
• Cost Oversight: Monitoring and managing travel-related costs and approvals, ensuring adherence to budgets.
• Hardware Management: Facilitating the hardware replacement process for employees, including approvals and coordination.
• Trusted Point of Contact: Acting as a reliable and approachable point of contact for employees and management, while also demonstrating persistence when necessary to ensure tasks are completed.
• Confidentiality & Discretion: Working with sensitive and confidential information with the utmost discretion and professionalism.

Who You Are: You are a self-starter who thinks and acts independently, consistently anticipating needs and taking initiative. You possess an exceptional ability to organize and prioritize, with a keen eye for both the big picture and the smallest details. You combine a friendly and approachable demeanor with a persistent and tenacious spirit, ensuring tasks are seen through to completion.

Proven experience in office management, administration, or a similar trusted support role with access to confidential information. Exceptional organizational skills, efficiency, and a pragmatic approach to problem-solving. A high degree of flexibility, adapting effortlessly to changing priorities and workloads. The ability to work autonomously and assertively, demonstrating strong ownership. Excellent communication and interpersonal skills, with the ability to be both supportive and firm when needed. Proficiency in digital tools and systems, including expense management platforms (e.g., Concur) and HR systems (e.g., Workday).

At Siemens Software, flexibility is how we work—hybrid by default, built on trust and autonomy. Together, 30,000 people across more than 200 countries build technology that shapes the real world. We're committed to equality and inclusion, and we hire based on merit, skills, and impact. Bring your curiosity and creativity and help us shape tomorrow!

The salary range for this position is £35,600 to £53,500 and this role is eligible to earn incentive compensation. The actual compensation offered is based on the successful candidate's job-related skills, experience, and relevant education/training. Siemens offers health and wellness benefits to employees; you can access the benefits available in your country via the link: https://jobs.sw.siemens.com/benefits/

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society, while ensuring that we attract the best talent based on qualifications, skills, and experiences. We welcome you to bring your authentic self and transform the everyday with us.