At a Glance
- Tasks: Be the organisational hero ensuring smooth operations across estates and facilities.
- Company: Join a growing independent school in South West London with a supportive team culture.
- Benefits: Enjoy flexible working options, competitive salary, pension contributions, and free lunches.
- Other info: Great opportunity for skill development in compliance and operational leadership.
- Why this job: Make a real impact by supporting events and keeping everything running smoothly.
- Qualifications: Strong communication skills and experience in property or facilities management preferred.
The predicted salary is between 28000 - 36000 € per year.
Overview
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£32,000 + Great Benefits (Prorated term time +4 weeks option available)
Organised. Reliable. Systems-savvy. And ready for something with a bit more variety?
You’ll be the behind-the-scenes organiser who helps everything run smoothly across estates and facilities. Based in South West London, this is a key role in a growing independent school’s Estates Team, acting as the front-facing link between the buildings team and the wider school community.
You’ll work closely with the Director of Estates and the wider team to manage compliance logs, invoices, and day-to-day operational requests. It’s a mix of coordination, admin, and communication, no two days are quite the same. You’ll be fielding requests from across the school, tracking statutory checks and certificates, chasing contractors, and helping make sure events and term-time activity run smoothly and safely.
This role sits right at the heart of the school’s operations. You’ll need to be calm, organised and tech-savvy, someone who spots what needs doing and quietly gets it done.
What’s in it for you
This role offers real flexibility: you can choose to work full-time all year round, or term time plus four weeks (approx. 38 working weeks per year), ideal if you value school holidays or a different work/life rhythm.
You’ll also receive a 5% employer pension contribution, access to a cycle-to-work scheme, and free lunches and refreshments during term time.
More importantly, it’s a role where your work is seen and appreciated. You’ll be the person who makes sure rooms are ready, events are supported, documents are in order, and the team stays ahead of its deadlines.
You’ll be joining a team led by a Director with a strong track record in developing people, so if you’re looking to grow your skills in compliance, health & safety, or operational leadership, this is a place where you’ll be supported to do it.
Is this you?
You might come from a property, contractor, or facilities background, or you might have supported a school, trust, or property team before. Either way, you’ll need to be confident using systems, organising records, and juggling competing requests. You’ll liaise with staff, suppliers, parents, and contractors, so strong communication is key.
What we’re looking for
Core requirements include the ability to manage multiple requests, maintain compliance logs, chase contractors, and support events and term-time activities. A background in property, facilities, or school support, and comfort with systems and record-keeping, is desirable. You should be calm, organized, and tech-savvy with strong communication skills.
How to apply
Interested? To apply, please submit your CV below (don’t worry if it’s not fully up to date, we can help with that).
For an informal, off-the-record conversation about the role, contact Tom Morrison at Sielo Search on 07537 162 323 or tom@sielosearch.com.
Typical requirements
- Entry level
- Full-time
- Job function: Finance and Sales
- Industries: Staffing and Recruiting
Note: This section consolidates relevant role information; unrelated job postings and location listings have been removed for clarity.
Estates Administrator employer: Sielo Search
Join a dynamic independent school in South West London as an Estates Administrator, where your organisational skills will be valued and your contributions recognised. Enjoy flexible working options, a supportive team environment led by a Director committed to employee development, and a range of benefits including a generous pension contribution and free lunches during term time. This role not only offers variety and responsibility but also the opportunity to grow your skills in a meaningful educational setting.
StudySmarter Expert Advice🤫
We think this is how you could land Estates Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the education sector or facilities management. A casual chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Show off your skills! When you get the chance, demonstrate your organisational prowess and tech-savviness during interviews. Bring examples of how you've managed multiple requests or improved processes.
✨Tip Number 3
Be proactive! If you see a role that fits, don’t hesitate to apply through our website. Tailor your application to highlight your experience in compliance and communication.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can keep you top of mind. Mention something specific from your conversation to show you’re genuinely interested in the role.
We think you need these skills to ace Estates Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Estates Administrator role. Highlight your organisational skills, tech-savviness, and any relevant experience in property or facilities management.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've managed multiple requests or supported events in the past, and don’t forget to show your enthusiasm for joining our team!
Show Off Your Communication Skills:Since strong communication is key for this role, make sure your application showcases your ability to liaise effectively with different stakeholders. Use clear and concise language, and don’t hesitate to mention any relevant experiences.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application, and it ensures you’re considered for the role without any hiccups. Plus, we’re here to help if you need assistance with your application!
How to prepare for a job interview at Sielo Search
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Estates Administrator role. Familiarise yourself with the key responsibilities like managing compliance logs and liaising with contractors. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires a lot of coordination and organisation, be prepared to discuss specific examples from your past experiences. Think about times when you successfully managed multiple requests or streamlined processes. This will demonstrate your ability to handle the varied tasks expected in the job.
✨Brush Up on Communication Techniques
Strong communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few scenarios where you effectively communicated with different stakeholders, such as staff, parents, or contractors, to showcase your interpersonal skills.
✨Be Ready for Tech Talk
As a tech-savvy candidate, be prepared to discuss the systems and tools you've used in previous roles. Whether it's managing records or tracking compliance, having specific examples of how you've utilised technology to improve efficiency will set you apart from other candidates.
