Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Rector with admin tasks, diary management, and event coordination.
- Company: Join St Aldates, a vibrant community dedicated to serving its congregation and the wider community.
- Benefits: Enjoy a permanent role with a supportive team in a welcoming environment.
- Why this job: Be part of a mission-driven organisation while developing your organisational and communication skills.
- Qualifications: Experience as a PA or in admin, strong communication skills, and proficiency in Microsoft Office required.
- Other info: This role is perfect for those who thrive in a dynamic and diverse environment.
The predicted salary is between 28800 - 43200 £ per year.
The Personal Assistant (PA) to the Rector at St Aldates plays a crucial role in ensuring the ongoing smooth and efficient operation of the Rector's office. This role involves managing a wide range of administrative and organisational tasks to support the Rector. The PA will ensure the Rector's office continues to be organised, focused, and will support the Rector's ministry responsibilities by managing administrative tasks, coordinating events, and ensuring clear communication. This position is essential for maintaining the smooth operation of the church and supporting its mission to serve the congregation and the wider community.
Key Tasks and Responsibilities
- Correspondence and Diary Management
- Attend regular correspondence meetings throughout the week: Take dictation, draft, and shadow-write email responses on behalf of the Rector.
- Flexible and careful management of the Rector's diary: Schedule appointments, meetings, and events, ensuring optimal time management.
- Manage tickets, travel, and accommodation: Organise logistics for conferences and trips.
- Welcome visiting groups and guests: Show warm hospitality to visitors throughout the year.
- Respectfully handle confidential and emotionally sensitive information: Including safeguarding cases.
- Assist the Rector with deadlines, time management, and meeting attendance: Ensure the Rector is well-prepared and punctual.
- Attend weekly team meetings: Take notes, communicate key messages, and organize follow-up actions.
- Weekly Services meeting: Capture dates for wedding banns and special services (e.g., Easter, Christmas).
- Prepare and distribute weekly Keynotes: Facilitate clear messaging for Sunday services.
- Manage the overall Preaching Rota: Include regular Sunday Services and special services such as Lent and Advent.
- Attend and input in additional meetings on the Rector's behalf: Represent the Rector as needed.
- Maintain communication with the Diocese of Oxford: Particularly regarding Sunday service statistics.
- Regularly update the Services Register: Ensure accuracy and timeliness.
- Work alongside the Events Team when needed.
- Undertake special projects and assignments as directed by the Rector.
Qualifications and Skills
- Proven experience as a Personal Assistant or in a similar administrative role.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to handle a high volume of emails and manage multiple tasks simultaneously.
- Discretion and confidentiality in handling sensitive information.
- Strong interpersonal skills and the ability to work well with a diverse group of people.
- A proactive and flexible approach to work.
Personal Attributes
- A commitment to the mission and values of St Aldates.
- A positive and supportive attitude.
- High level of integrity and professionalism.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
Personal Assistant to Rector employer: Side Hamburg
Contact Detail:
Side Hamburg Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Rector
✨Tip Number 1
Familiarise yourself with the mission and values of St Aldates. Understanding their core beliefs will not only help you align your application but also demonstrate your genuine interest in the role during any interviews.
✨Tip Number 2
Network with current or former employees of St Aldates, especially those in administrative roles. They can provide valuable insights into the work culture and expectations, which can be beneficial for your preparation.
✨Tip Number 3
Brush up on your organisational skills by practising diary management and correspondence handling. You might want to simulate scheduling appointments or drafting emails to showcase your proficiency in these areas.
✨Tip Number 4
Prepare to discuss how you would handle sensitive information and maintain confidentiality. Think of examples from your past experiences that highlight your discretion and professionalism in similar situations.
We think you need these skills to ace Personal Assistant to Rector
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or in similar administrative roles. Emphasise your organisational skills, time management abilities, and proficiency in Microsoft Office Suite.
Craft a Compelling Cover Letter: Write a cover letter that reflects your understanding of the role and the mission of St Aldates. Mention specific experiences that demonstrate your ability to manage correspondence, diary management, and communication effectively.
Showcase Your Interpersonal Skills: In your application, provide examples of how you've successfully worked with diverse groups of people. Highlight your strong written and verbal communication skills, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Side Hamburg
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage tasks and time effectively is crucial. Be prepared to discuss specific examples from your past experiences where you successfully organised schedules, managed correspondence, or coordinated events.
✨Demonstrate Discretion and Confidentiality
This role involves handling sensitive information. During the interview, highlight your understanding of confidentiality and provide examples of how you've managed sensitive situations in previous roles.
✨Communicate Clearly and Confidently
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you would handle communication on behalf of the Rector.
✨Align with the Mission and Values
Familiarise yourself with the mission and values of St Aldates. During the interview, express your commitment to these values and how they resonate with your personal beliefs and work ethic.
