Goods-In Coordinator in York

Our client is seeking an organised and detail-focused Goods In Coordinator to join their Warehouse & Distribution team. The successful candidate will play a key role in coordinating daily goods-in activities, managing delivery schedules, checking documentation, processing stock receipts and ensuring accurate communication across the operation. This is a fast-paced administrative role requiring excellent attention to detail, strong IT skills and the ability to manage multiple priorities whilst maintaining high levels of accuracy.

Responsibilities

• Creating and managing the daily goods-in delivery schedule and allocating achievable delivery time slots.
• Checking previous-day delivery documentation against goods received and identifying and correcting discrepancies.
• Supporting the resolution of purchase order issues that prevent deliveries from being processed.
• Creating transport numbers for upcoming deliveries.
• Processing stock receipts through the ERP system.
• Identifying and reporting stock variances, identification issues and batch discrepancies.
• Completing all required procedures, documentation and paperwork accurately and efficiently.
• Creating, recording and distributing KPI information relating to haulier delivery performance and accuracy.
• Recording and distributing goods-in receipting accuracy KPIs.
• Reversing incorrectly booked-in deliveries and rebooking them correctly.
• Processing bulk paperwork and scanning documentation against purchase orders for accounts purposes.
• Maintaining accurate records and ensuring information is communicated effectively to relevant teams.
• Supporting other areas of the business with reasonable requests when required.
• Following all company procedures, risk assessments and health and safety requirements.
• Using appropriate PPE and following relevant safety procedures at all times.
• Supporting high standards of hygiene, quality and traceability.
• Highlighting non-conformances and ensuring appropriate documentation is completed.
• Maintaining accurate traceability records for stock and materials.
• Working collaboratively with colleagues to ensure the smooth and efficient running of the goods-in operation.

Key Skills & Experience

• Previous experience within a Goods In, Warehouse, Logistics or Distribution environment.
• Strong administrative and organisational skills.
• Experience using SAP ESSENTIAL.
• Proficient use of Microsoft Office, particularly Excel and Outlook.
• Excellent attention to detail and high levels of accuracy.
• Ability to manage multiple priorities and multitask in a time-pressured environment.
• Strong written and verbal communication skills.
• Excellent time management and ability to meet deadlines.
• Ability to identify discrepancies and resolve issues effectively.
• Comfortable working independently whilst also contributing positively to a team.
• Flexible approach to duties and working practices.
• Positive, conscientious and proactive attitude.
• Reliable with excellent timekeeping.
• Ability to communicate effectively with colleagues at all levels.

Additional Information

• Hours: 08:30 - 17:00, Monday to Friday.
• Contract: Permanent.
• Department: Warehouse & Distribution.
• Fast-paced working environment with varied administrative responsibilities.
• The role may require working in varying temperatures depending on seasonal conditions.
• A flexible approach to duties is required to support wider business needs.
• Full adherence to health, safety, quality and hygiene procedures is essential.

Personal Attributes

The ideal candidate will be honest, reliable and conscientious, with excellent attention to detail and a positive approach to teamwork. They will be confident managing multiple priorities, communicating across different levels of the business and maintaining accuracy whilst working to tight deadlines.