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For Companies At a Glance
- Tasks: Support the CEO with scheduling, travel, and administrative tasks while coordinating with global stakeholders.
- Company: Join SI-UK, a leading global student recruitment agency founded in Japan, with over 80 offices worldwide.
- Benefits: Gain valuable experience in a high-visibility role with opportunities for professional growth and networking.
- Why this job: Be part of a dynamic leadership team, making a real impact in international education and student support.
- Qualifications: Degree level education or equivalent experience; previous EA support to a CEO is essential.
- Other info: Ideal for organized individuals who thrive in fast-paced environments and enjoy working across time zones.
The predicted salary is between 36000 - 60000 £ per year.
PURPOSE AND SCOPE
SI-UK was founded in Japan in 2006 and is the leading global student recruitment agency. SI-UK provides free independent advice and support to international students applying to study in the UK and has over 80 offices in more than 40 countries across the world.
Main Duties
This is an exciting opportunity for an experienced and highly organised Executive Assistant with a talent for building strong working relationships and providing critical and comprehensive support to the CEO and additional administrative support to the broader executive leadership team. This is a highly visible position within the business. You will be an integral member of the leadership team, liaising daily with the global leadership team, Board members, investors and other internal and external stakeholders.
KEY RESPONSIBILITIES
- Executive Assistant support to the CEO, including diary, inbox, international travel and expense management
- Undertake a broad variety of administrative tasks, including preparation of Board documents and presentations
- Effective coordination and liaison with key stakeholders across the business, including the Executive Leadership Team, Board Members, investors and external partners
- Support the CEO and senior leadership team with background research and management of small projects
- Plan and prepare senior leadership and Group Board meetings and other in-house of off-site events, activities, webinars and virtual global team meetings
- Provide ad-hoc executive support to the Leadership Team as required.
About the Candidate
- Educated to degree level, or equivalent by experience
- Previous experience of EA support to a CEO in a complex organisation
- Experience of working with, and supporting, Leaders and teams distributed across multiple geographies and timezones
- Excellent verbal and written communication skills, with the ability to engage tactfully and diplomatically with a wide range of stakeholders
- Well organised, with the ability to manage multiple tasks and prioritise effectively in a fast-paced environment, with flexibility to accommodate timezone challenges
- Ability to handle confidential and sensitive information
- Experience of coordinating meetings and arranging offsite events in global locations
- Proficiency in MS Office and G-Suite; strong aptitude to learn and adopt new software and systems
Executive Assistant to Chief Executive Officer employer: SI-Global
Contact Detail:
SI-Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive Officer
✨Tip Number 1
Familiarize yourself with the global landscape of SI-UK and its operations in various countries. Understanding the nuances of international student recruitment will help you engage effectively with stakeholders and demonstrate your commitment to the role.
✨Tip Number 2
Highlight your experience in managing complex schedules and coordinating across different time zones. Be prepared to discuss specific examples where you've successfully navigated these challenges, as this is crucial for supporting the CEO.
✨Tip Number 3
Showcase your ability to handle confidential information with discretion. In your conversations, emphasize your understanding of the importance of confidentiality in an executive support role, especially when dealing with sensitive matters.
✨Tip Number 4
Prepare to discuss your proficiency with MS Office and G-Suite, as well as your adaptability to new software. Being tech-savvy is essential for this position, so be ready to share how you've quickly learned new tools in past roles.
We think you need these skills to ace Executive Assistant to Chief Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, especially any work you've done supporting a CEO or senior leadership team. Emphasize your organizational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: In your cover letter, explain why you are passionate about the role and how your background aligns with the responsibilities outlined in the job description. Mention specific experiences that demonstrate your ability to build strong working relationships and manage confidential information.
Showcase Communication Skills: Since excellent verbal and written communication skills are crucial for this role, consider including examples of how you've effectively engaged with stakeholders in previous positions. This could be through managing communications, preparing presentations, or coordinating meetings.
Highlight Adaptability: Given the fast-paced environment and the need to accommodate timezone challenges, provide examples of how you've successfully managed your time and adapted to changing priorities in past roles. This will show your potential employer that you can thrive in their dynamic setting.
How to prepare for a job interview at SI-Global
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage multiple tasks and prioritize effectively is crucial. Be prepared to discuss specific examples from your past experiences where you successfully handled complex schedules or coordinated events.
✨Demonstrate Strong Communication Abilities
Since you'll be liaising with various stakeholders, it's important to highlight your verbal and written communication skills. Practice articulating your thoughts clearly and consider sharing instances where you navigated challenging conversations diplomatically.
✨Familiarize Yourself with the Company
Research SI-UK thoroughly before the interview. Understand their mission, values, and recent developments. This knowledge will help you tailor your responses and show genuine interest in the role and the organization.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing conflicting priorities or dealing with sensitive information. Think of relevant scenarios from your experience and be ready to explain your thought process and actions.
