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For Companies At a Glance
- Tasks: Support the CEO with scheduling, travel, and administrative tasks while coordinating with global stakeholders.
- Company: Join SI-UK, a leading global student recruitment agency founded in Japan, with over 80 offices worldwide.
- Benefits: Gain valuable experience in a high-visibility role with opportunities for professional growth and networking.
- Why this job: Be part of a dynamic leadership team, making an impact in international education and connecting with diverse professionals.
- Qualifications: Degree level education or equivalent experience; previous EA support to a CEO is essential.
- Other info: Ideal for organized individuals who thrive in fast-paced environments and can manage multiple time zones.
The predicted salary is between 36000 - 60000 £ per year.
PURPOSE AND SCOPE
SI-UK was founded in Japan in 2006 and is the leading global student recruitment agency. SI-UK provides free independent advice and support to international students applying to study in the UK and has over 80 offices in more than 40 countries across the world.
Main Duties
This is an exciting opportunity for an experienced and highly organised Executive Assistant with a talent for building strong working relationships and providing critical and comprehensive support to the CEO and additional administrative support to the broader executive leadership team. This is a highly visible position within the business. You will be an integral member of the leadership team, liaising daily with the global leadership team, Board members, investors and other internal and external stakeholders.
KEY RESPONSIBILITIES
- Executive Assistant support to the CEO, including diary, inbox, international travel and expense management
- Undertake a broad variety of administrative tasks, including preparation of Board documents and presentations
- Effective coordination and liaison with key stakeholders across the business, including the Executive Leadership Team, Board Members, investors and external partners
- Support the CEO and senior leadership team with background research and management of small projects
- Plan and prepare senior leadership and Group Board meetings and other in-house of off-site events, activities, webinars and virtual global team meetings
- Provide ad-hoc executive support to the Leadership Team as required.
About the Candidate
- Educated to degree level, or equivalent by experience
- Previous experience of EA support to a CEO in a complex organisation
- Experience of working with, and supporting, Leaders and teams distributed across multiple geographies and timezones
- Excellent verbal and written communication skills, with the ability to engage tactfully and diplomatically with a wide range of stakeholders
- Well organised, with the ability to manage multiple tasks and prioritise effectively in a fast-paced environment, with flexibility to accommodate timezone challenges
- Ability to handle confidential and sensitive information
- Experience of coordinating meetings and arranging offsite events in global locations
- Proficiency in MS Office and G-Suite; strong aptitude to learn and adopt new software and systems
Executive Assistant to Chief Executive Officer employer: SI-Global
Contact Detail:
SI-Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive Officer
✨Tip Number 1
Familiarize yourself with the global landscape of SI-UK and its operations in various countries. Understanding the nuances of international student recruitment will help you engage more effectively with stakeholders and demonstrate your commitment to the role.
✨Tip Number 2
Highlight your experience in managing complex schedules and travel arrangements, especially across different time zones. Be prepared to discuss specific examples where you've successfully navigated these challenges in previous roles.
✨Tip Number 3
Showcase your ability to build strong working relationships by preparing anecdotes that illustrate your interpersonal skills. This is crucial for liaising with the CEO, Board members, and other key stakeholders.
✨Tip Number 4
Demonstrate your proficiency in MS Office and G-Suite by being ready to discuss how you've used these tools to enhance productivity in past positions. Mention any experience with project management software as well, as it can be a plus.
We think you need these skills to ace Executive Assistant to Chief Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, especially any work you've done supporting a CEO or senior leadership team. Emphasize your organizational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to build strong working relationships and manage confidential information.
Showcase Communication Skills: Since excellent verbal and written communication skills are crucial for this position, consider including examples of how you've effectively engaged with stakeholders in previous roles. This could be in your CV or cover letter.
Highlight Relevant Software Proficiency: Mention your proficiency in MS Office and G-Suite in your application. If you have experience with other software relevant to the role, be sure to include that as well to show your adaptability.
How to prepare for a job interview at SI-Global
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage multiple tasks and prioritize effectively is crucial. Be prepared to discuss specific examples from your past experiences where you successfully handled complex schedules or coordinated events.
✨Demonstrate Strong Communication Abilities
Since this role involves liaising with various stakeholders, it's important to highlight your verbal and written communication skills. Prepare to share instances where you effectively communicated with diverse teams or managed sensitive information.
✨Familiarize Yourself with the Company
Research SI-UK thoroughly before the interview. Understand their mission, values, and recent developments. This knowledge will help you tailor your responses and show genuine interest in the organization.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability, especially in a fast-paced environment. Think of scenarios where you had to handle unexpected challenges or coordinate across different time zones.
