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- Tasks: Support the CEO with scheduling, travel, and administrative tasks while coordinating with global stakeholders.
- Company: Join SI-UK, a leading global student recruitment agency founded in Japan, helping students study in the UK.
- Benefits: Gain valuable experience in a high-visibility role with opportunities for professional growth and networking.
- Why this job: Be part of a dynamic leadership team, making an impact in international education and connecting with diverse cultures.
- Qualifications: Degree level education or equivalent experience; previous EA support to a CEO is essential.
- Other info: Ideal for organized individuals who thrive in fast-paced environments and enjoy working across time zones.
The predicted salary is between 36000 - 60000 £ per year.
PURPOSE AND SCOPE
SI-UK was founded in Japan in 2006 and is the leading global student recruitment agency. SI-UK provides free independent advice and support to international students applying to study in the UK and has over 80 offices in more than 40 countries across the world.
Main Duties
This is an exciting opportunity for an experienced and highly organised Executive Assistant with a talent for building strong working relationships and providing critical and comprehensive support to the CEO and additional administrative support to the broader executive leadership team. This is a highly visible position within the business. You will be an integral member of the leadership team, liaising daily with the global leadership team, Board members, investors and other internal and external stakeholders.
KEY RESPONSIBILITIES
- Executive Assistant support to the CEO, including diary, inbox, international travel and expense management
- Undertake a broad variety of administrative tasks, including preparation of Board documents and presentations
- Effective coordination and liaison with key stakeholders across the business, including the Executive Leadership Team, Board Members, investors and external partners
- Support the CEO and senior leadership team with background research and management of small projects
- Plan and prepare senior leadership and Group Board meetings and other in-house of off-site events, activities, webinars and virtual global team meetings
- Provide ad-hoc executive support to the Leadership Team as required.
About the Candidate
- Educated to degree level, or equivalent by experience
- Previous experience of EA support to a CEO in a complex organisation
- Experience of working with, and supporting, Leaders and teams distributed across multiple geographies and timezones
- Excellent verbal and written communication skills, with the ability to engage tactfully and diplomatically with a wide range of stakeholders
- Well organised, with the ability to manage multiple tasks and prioritise effectively in a fast-paced environment, with flexibility to accommodate timezone challenges
- Ability to handle confidential and sensitive information
- Experience of coordinating meetings and arranging offsite events in global locations
- Proficiency in MS Office and G-Suite; strong aptitude to learn and adopt new software and systems
Executive Assistant to Chief Executive Officer employer: SI-Global
Contact Detail:
SI-Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Chief Executive Officer
✨Tip Number 1
Familiarize yourself with the global landscape of SI-UK and its operations in various countries. Understanding the cultural nuances and time zone differences will help you demonstrate your ability to manage international communications effectively.
✨Tip Number 2
Highlight your experience in managing complex calendars and travel arrangements, especially for executives. Be prepared to discuss specific examples where you successfully navigated scheduling conflicts or organized travel across multiple time zones.
✨Tip Number 3
Showcase your skills in preparing presentations and board documents. Consider creating a portfolio of past work that demonstrates your ability to present information clearly and professionally, as this will be crucial in supporting the CEO.
✨Tip Number 4
Network with professionals in similar roles or industries. Engaging with others who have experience as an Executive Assistant can provide insights into best practices and may even lead to valuable connections within SI-UK.
We think you need these skills to ace Executive Assistant to Chief Executive Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, especially any roles where you supported a CEO or worked in complex organizations. Emphasize your organizational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific experiences that demonstrate your ability to build strong relationships and provide comprehensive support to leadership teams.
Highlight Communication Skills: Since excellent verbal and written communication skills are crucial for this position, provide examples in your application that showcase your ability to engage with diverse stakeholders tactfully and diplomatically.
Showcase Your Organizational Abilities: Detail your experience in managing diaries, coordinating meetings, and arranging events, particularly in global contexts. Highlight your proficiency in MS Office and G-Suite, and your adaptability to new software.
How to prepare for a job interview at SI-Global
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage multiple tasks and prioritize effectively is crucial. Be prepared to discuss specific examples from your past experiences where you successfully handled complex schedules or coordinated events.
✨Demonstrate Strong Communication Abilities
Since this role involves liaising with various stakeholders, it's important to highlight your verbal and written communication skills. Prepare to share instances where you effectively communicated with diverse teams or managed sensitive information.
✨Familiarize Yourself with the Company
Research SI-UK thoroughly before the interview. Understand their mission, values, and recent developments. This knowledge will help you tailor your responses and show your genuine interest in the organization.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations, such as managing conflicting priorities or dealing with confidential information. Practice articulating your thought process and decision-making strategies in these scenarios.
