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- Tasks: Be the go-to person for the Centre Manager, handling calls, emails, and meeting minutes.
- Company: Join the friendly Oncology Management Team at The Royal Shrewsbury Hospital.
- Benefits: Enjoy generous leave, NHS discounts, flexible working, and a pension scheme.
- Why this job: Make a real impact in patient care while developing your skills in a supportive environment.
- Qualifications: Strong communication skills and experience with Microsoft Office are essential.
- Other info: You'll be part of a team that values compassion and professionalism.
The predicted salary is between 28800 - 43200 £ per year.
INTERNAL VACANCY
We are looking to recruit a highly organised, enthusiastic and approachable individual with excellent communication skills (both written and verbal) into the role of Personal Assistant to join our busy but very friendly Oncology Management Team based at The Royal Shrewsbury Hospital.
The successful applicant will provide a high quality, comprehensive, personal secretarial and administrative service to the Centre Manager of the Lingen Davies Centre which covers Oncology, Haematology, Medical Physics and Radiotherapy.
The successful candidate will be expected to work accurately under pressure with the ability to manage and prioritise their own workload, provide and receive complex, sensitive or contentious information which may require tact, diplomacy and persuasive skills.
The ability to produce agendas, take accurate formal minutes, track actions with action plans and ensure documentation is updated is essential to this role.
Main duties of the job
- Act as the first point of contact for the Centre Manager.
- Dealing with telephone enquiries, taking messages and escalating as necessary.
- Diary/email management.
- Organisation and minute taking of meetings.
- Management of office systems.
- Preparation and maintenance of workforce documentation.
- Preparation, typing and distribution of correspondence, reports and ad hoc papers.
- Co-ordination of A/L and S/L within the department.
- Regular use of Outlook, all Microsoft packages, Oracle, Health Roster, MS Teams & TRACS (experience of these would be advantageous).
- Dealing with issues of confidential and sensitive nature.
- Exposure to patient information that can be of an upsetting nature.
- Management of the booking calendar for the Centre Manager.
- Plan and co-ordinate employee-led appraisals on behalf of the Cancer Services management in line with Trust policy.
- Co-ordination / management of the wig service.
Working for your organisation
The Shrewsbury and Telford Hospital NHS Trust can offer you a great opportunity to work within supportive friendly teams, with excellent professional NHS job development opportunities.
The Trust has a vision for the future that puts the patient at the heart of everything we do and is guided by a set of values about which we care deeply. The Oncology Centre is seeking to recruit a Personal Assistant who exemplifies these values to join our team.
The successful applicant will be joining the Oncology Management Team based at The Royal Shrewsbury Hospital. As a department, we work closely with the clinical teams. We promote a friendly, approachable and supportive team atmosphere to deliver a high standard service.
SaTH offers great benefits which include:
- Generous Annual Leave Entitlement
- Access to NHS Discounts
- Flexible Working
- Access to NHS Pension Scheme
- Salary Sacrifice Scheme
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PA to Centre Manager employer: Shrewsbury and Telford Hospital NHS Trust
Contact Detail:
Shrewsbury and Telford Hospital NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Centre Manager
✨Tip Number 1
Familiarize yourself with the specific software and tools mentioned in the job description, such as Outlook, Microsoft packages, and Health Roster. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Practice your communication skills, especially in handling sensitive information. You might be asked situational questions about how you would manage delicate conversations, so think of examples from your past experiences that demonstrate your tact and diplomacy.
✨Tip Number 3
Prepare to discuss your organizational skills in detail. Think of specific instances where you successfully managed multiple tasks under pressure, as this role requires excellent prioritization and workload management.
✨Tip Number 4
Research the Shrewsbury and Telford Hospital NHS Trust and its values. Being able to articulate how your personal values align with theirs will show your genuine interest in the position and the organization.
We think you need these skills to ace PA to Centre Manager
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Personal Assistant position. Make sure you understand the key responsibilities and required skills, such as diary management, minute taking, and handling sensitive information.
Tailor Your CV: Customize your CV to highlight relevant experience and skills that align with the job requirements. Emphasize your organizational abilities, communication skills, and any experience with Microsoft packages or similar software.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organization. Mention specific examples of how your skills and experiences make you a great fit for the Oncology Management Team.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Personal Assistant role.
How to prepare for a job interview at Shrewsbury and Telford Hospital NHS Trust
✨Show Your Organisational Skills
As a Personal Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, especially under pressure. This will demonstrate your ability to handle the workload effectively.
✨Communicate Clearly and Confidently
Excellent communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, both verbally and in writing. Be ready to discuss how you handle sensitive information with tact and diplomacy.
✨Familiarise Yourself with Relevant Software
The job requires regular use of various software like Outlook, Microsoft packages, and Health Roster. Brush up on these tools before the interview, and be prepared to discuss your experience with them, as it could give you an edge.
✨Demonstrate Team Spirit
The Oncology Management Team values a friendly and supportive atmosphere. Share examples of how you've contributed to a positive team environment in previous roles, highlighting your approachability and willingness to help others.
