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- Tasks: Lead and support a dynamic team of medical secretaries in a busy surgery centre.
- Company: Join The Shrewsbury and Telford Hospital NHS Trust, a supportive and evolving healthcare environment.
- Benefits: Enjoy flexible working hours, professional development opportunities, and a friendly team atmosphere.
- Why this job: Be part of a vital team making a difference in patient care during exciting changes.
- Qualifications: Previous supervisory experience and strong admin skills are essential; NHS experience is a plus.
- Other info: This role is exclusively for internal candidates within the Trust.
The predicted salary is between 30000 - 42000 £ per year.
Job overview
*INTERNAL VACANCY*
An exciting Medical Secretary Supervisor position has arisen within the Surgery Centre.
This is a varied, interesting and demanding post, working as part of a great team in an ever-evolving environment.
This role will be in partnership with the existing Medical Secretary Supervisor, working collaboratively to cover six specialty teams of secretaries in their daily management whilst running development, efficiency, and improvements projectsalongside.
The post is 27 hours per week which can be worked flexibly and will be agreed upon appointment. Monday to Friday working across multiple hospital locations.
Essential:
Leadership and line management skills,
Excellent oral and written communication skills,
Audio-typing,
Minute taking,
Medical Terminology,
Emotional resilience.
Previous Medical Secretary experience and up-to-date knowledge to be able to assist when needed,
Self-motivated person with excellent time management and organisation skills.
This post is for internal candidates to The Shrewsbury and Telford Hospital NHS Trust. If you are not currently working within The Shrewsbury and Telford Hospital NHS Trust, your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.
Main duties of the job
Applicants should have:
Previous experience in supervising/managing staff or demonstrate they can develop in this area. Previous/current NHS experience would be advantageous.
Have excellent high level administration skills including advanced/accurate keyboard skills.
A good understanding of the role of the Medical Secretary is required and previous experience would be beneficial.
Good organisational and planning skills with excellent communication and time management skills.
The ability to work autonomously with minimal supervision and the ability to work as part of a team to manage and help staff through change.
A positive attitude to change and proactive attitude to implement changes to meet service demands.
It is essential that applicants have good interpersonal skills and can develop strong working relationships across multi-disciplinary teams.
Working for our organisation
The successful applicant will be joining the Surgery team at a very busy time and will provide vital help to the secretarial teams during periods of change and challenge, alongside the Trusts HTP developments.
This role will be in partnership with the existing Medical Secretary Supervisor providing cross cover and will involve cross site working.
The Shrewsbury and Telford Hospital NHS Trust can offer you a great opportunity to work within helpful friendly teams, with excellent professional NHS job development opportunities.
Detailed job description and main responsibilities
For a full list of duties and responsibilities please refer to the attached document entitled Job Description.
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Medical Secretary Supervisor - Surgery employer: Shrewsbury and Telford Hospital NHS Trust
Contact Detail:
Shrewsbury and Telford Hospital NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary Supervisor - Surgery
✨Tip Number 1
Familiarise yourself with the specific needs and challenges of the Surgery Centre at The Shrewsbury and Telford Hospital NHS Trust. Understanding their current projects and how you can contribute will help you stand out during discussions.
✨Tip Number 2
Network with current employees in the Surgery Centre or similar roles within the NHS. They can provide insights into the team dynamics and expectations, which can be invaluable when preparing for interviews.
✨Tip Number 3
Demonstrate your leadership skills by sharing examples of how you've successfully managed teams or projects in the past. Be ready to discuss how you can apply these skills to support the secretarial teams during periods of change.
✨Tip Number 4
Showcase your emotional resilience and adaptability. Prepare to discuss situations where you've effectively handled stress or change, as this role requires a proactive attitude towards implementing improvements.
We think you need these skills to ace Medical Secretary Supervisor - Surgery
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasise your previous experience in supervising or managing staff, especially within the NHS. Detail any specific achievements or projects that demonstrate your leadership skills.
Showcase Communication Skills: Since excellent oral and written communication skills are essential for this role, provide examples of how you've effectively communicated in past positions. Consider including instances where you’ve taken minutes or handled sensitive information.
Demonstrate Organisational Skills: Illustrate your time management and organisational abilities by describing how you have successfully managed multiple tasks or projects simultaneously. Use specific examples to show your capability in a busy environment.
Express Adaptability: Given the dynamic nature of the role, convey your positive attitude towards change and your proactive approach to implementing improvements. Share experiences where you adapted to new challenges or helped others through transitions.
How to prepare for a job interview at Shrewsbury and Telford Hospital NHS Trust
✨Showcase Your Leadership Skills
As a Medical Secretary Supervisor, demonstrating your leadership and line management skills is crucial. Prepare examples of how you've successfully managed teams or projects in the past, highlighting your ability to motivate and guide others.
✨Communicate Clearly and Confidently
Excellent oral and written communication skills are essential for this role. Practice articulating your thoughts clearly and concisely, and be ready to discuss your experience with minute-taking and audio-typing, as these are key components of the job.
✨Demonstrate Your Knowledge of Medical Terminology
Having a solid understanding of medical terminology is vital. Brush up on relevant terms and be prepared to discuss how you've applied this knowledge in previous roles, especially in a medical secretary capacity.
✨Emphasise Your Adaptability
The role involves working in a dynamic environment with changing demands. Be ready to share examples of how you've successfully adapted to change in the workplace, showcasing your emotional resilience and proactive approach to implementing improvements.
