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- Tasks: Coordinate staffing schedules to ensure smooth healthcare service delivery.
- Company: Not-for-profit healthcare provider focused on patient care and community support.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Other info: Join a dedicated team committed to high-quality patient care and workforce wellbeing.
- Why this job: Make a real difference in healthcare by ensuring services are well-staffed and efficient.
- Qualifications: Strong organisational skills and experience in administrative roles required.
The predicted salary is between 30000 - 40000 £ per year.
This organisation is a not-for-profit healthcare provider delivering a wide range of patient services across the North-West of England. With strong clinical leadership and a long-standing presence in the region, it is committed to delivering high-quality care aligned with NHS principles. Any financial surplus is reinvested into improving services and supporting local communities. The organisation operates with a strong focus on patient-centred care, workforce wellbeing, and continuous service development.
The Workforce Scheduling Planner plays a key role in ensuring that clinical and non-clinical services are appropriately staffed at all times. The post holder will coordinate workforce planning activities, ensuring that rotas are effectively managed and aligned with operational demands. The role requires a proactive approach to maintaining staffing levels, supporting service delivery, and working collaboratively with operational and workforce teams.
Key Responsibilities- Manage the planning, coordination, and allocation of staff to ensure services are consistently and safely staffed.
- Work collaboratively with colleagues to maintain smooth day-to-day operations across multiple service areas.
- Ensure all workforce data is accurate, up to date, and aligned with operational requirements.
- Coordinate shift allocation, including annual leave requests, in line with organisational policies.
- Accurately record and monitor staff absence and sickness.
- Maintain and update workforce management systems to optimise staffing coverage and resource utilisation.
- Identify rota gaps in advance and take appropriate action to secure suitable cover.
- Arrange temporary or bank staff in line with agreed procedures and guidelines.
- Support the development and maintenance of forward-planned rotas, ensuring visibility of staffing over a rolling period (e.g. three months).
- Use workforce data and forecasting information to anticipate staffing needs and advertise shifts accordingly.
- Collaborate with workforce and HR teams to incorporate new or changing service requirements into staffing plans.
- Liaise with partner organisations and service areas to gather rota information and provide an overview of staffing capacity, highlighting risks and recommending solutions.
- Act as a point of contact for real-time operational staffing issues, providing guidance and updates to support service performance targets.
- Work closely with operational teams and other departments to ensure effective service delivery.
- Undertake any other reasonable duties required to support service needs, including occasional travel to other locations.
The post holder is expected to comply with all safeguarding policies and procedures relating to children, young people, and vulnerable adults. All staff are responsible for recognising and reporting concerns in line with organisational guidelines.
Person SpecificationCore Requirements- Commitment to organisational values and delivering high standards in day-to-day work.
- Strong organisational and time management skills
- Effective communication skills, both verbal and written
- Ability to work both independently and as part of a team
- Professional and courteous manner, particularly when handling telephone enquiries
- Ability to maintain confidentiality at all times
- Capable of working under pressure and meeting deadlines
- Logical and methodical approach to workforce planning
- Understanding of healthcare environments and terminology
- Experience working in an administrative or office-based role
- Proficiency in IT systems, including Microsoft Office (Word and Excel)
- Experience using workforce or scheduling systems
- Experience handling high volumes of telephone enquiries
- Experience dealing with members of the public
- Experience with administrative tasks such as note-taking or documentation
- Good general education, including English and Mathematics
Workforce Scheduling & Planning Administrator in Denton employer: Shr Group
Contact Detail:
Shr Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workforce Scheduling & Planning Administrator in Denton
✨Tip Number 1
Network like a pro! Reach out to people in the healthcare sector, especially those who work in workforce planning. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the organisation's values and recent projects. Show them you’re not just another candidate; you’re genuinely interested in their mission of delivering high-quality patient care.
✨Tip Number 3
Practice your responses to common interview questions, especially around teamwork and problem-solving. Use examples from your past experiences that highlight your organisational skills and ability to work under pressure.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Workforce Scheduling & Planning Administrator in Denton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational and time management skills, as well as any relevant experience in workforce planning or administrative roles.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're passionate about this role and how you align with our values. Share specific examples of how you've successfully managed staffing or scheduling in the past.
Showcase Your Communication Skills: Since effective communication is key in this role, make sure your application is clear and concise. Use proper grammar and structure to demonstrate your written communication skills right from the start.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. This way, we can easily track your application and ensure it reaches the right team!
How to prepare for a job interview at Shr Group
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of a Workforce Scheduling Planner. Familiarise yourself with workforce management systems and be ready to discuss how you would handle staffing challenges in a healthcare setting.
✨Show Off Your Organisational Skills
This role requires strong organisational and time management skills. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously, especially in a fast-paced environment.
✨Communicate Clearly
Effective communication is crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask the interviewer about their team dynamics and communication practices.
✨Demonstrate Your Team Spirit
Collaboration is key in this role. Be ready to share examples of how you've worked effectively within a team, particularly in situations where you had to coordinate with others to achieve a common goal. Highlight your ability to support service delivery and maintain a positive work environment.