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- Tasks: Coordinate bookings and schedules for exciting events, ensuring smooth operations.
- Company: Join Showforce, an award-winning global events company in the entertainment industry.
- Benefits: Enjoy career progression, travel opportunities, and a dynamic work environment.
- Why this job: Be part of thrilling events while building relationships and enhancing your organisational skills.
- Qualifications: Previous admin or scheduling experience preferred; strong communication and organisational skills required.
- Other info: Fixed term contract for the 2025 events season, based in Stratford.
The predicted salary is between 21000 - 24000 £ per year.
Fixed term contract - up to 6 months (this will be discussed and agreed before you start).
Location - Stratford (Office based).
Salary £21,000 - £24,000.
About Showforce: Showforce are an award-winning global events company that work on television shows, theatre productions, festivals, conferences, and exhibitions supporting some of the most recognised names in the entertainment industry. Working for us is hard work but extremely rewarding. It offers good career progression and travel. This is an exciting opportunity to join our team.
Showforce are looking to add a booking and scheduling coordinator on a fixed term contract for the 2025 events season.
Roles And Responsibilities:
- Liaise with Account management team to understand booking requirements for each event.
- Booking event crew onto shifts using the CRM.
- Building relationships with new and existing event crew.
- Book the event crew based on logistics and availability.
- Keeping event crew updated on any shift changes.
- Ensure that crew are aware of their schedules in advance and address any conflicts or issues promptly.
- Provide solutions to accommodate last-minute changes.
- Ensure the CRM is up to date and well maintained.
Requirements:
- Previous experience in Admin/booking and scheduling role (Preferred).
- Experience with CRM (Preferred).
- Confident phone manner.
- Strong organizational skills and attention to detail.
- Ability to work towards deadlines.
- Ability to work effectively in a fast-paced environment.
- Good knowledge of Logistics in London.
- Punctual.
- Strong communication skills.
- Ability to work well in a team.
- Flexible and willing to work out of hours and weekends on call (Rota basis).
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: IT Services and IT Consulting
Bookings & Scheduling Coordinator - Fixed Term Contract employer: Showforce Services Ltd Event Crew, Event Staff and Production & Technical Personnel
Contact Detail:
Showforce Services Ltd Event Crew, Event Staff and Production & Technical Personnel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bookings & Scheduling Coordinator - Fixed Term Contract
✨Tip Number 1
Familiarise yourself with the logistics of London, as this role requires a good understanding of the area. Knowing key locations and transport options can help you stand out during discussions.
✨Tip Number 2
Brush up on your CRM skills before the interview. If you have experience with specific systems, be ready to discuss how you've used them effectively in past roles.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've managed schedules or bookings in previous jobs. This will show your potential employer that you can handle the fast-paced environment.
✨Tip Number 4
Be prepared to discuss your communication style. Since you'll be liaising with various teams and crew members, showcasing your ability to maintain clear and effective communication will be crucial.
We think you need these skills to ace Bookings & Scheduling Coordinator - Fixed Term Contract
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in admin, booking, and scheduling roles. Emphasise any familiarity with CRM systems and showcase your organisational skills.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements listed in the job description. Mention your ability to work under pressure and your strong communication skills, as these are crucial for the role.
Showcase Your Experience: In your application, provide examples of how you've successfully managed bookings or schedules in previous roles. Highlight any experience you have with logistics, especially in London.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for this position.
How to prepare for a job interview at Showforce Services Ltd Event Crew, Event Staff and Production & Technical Personnel
✨Show Your Organisational Skills
As a Bookings & Scheduling Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or schedules, demonstrating your ability to stay organised under pressure.
✨Familiarise Yourself with CRM Systems
Since experience with CRM is preferred, make sure to research the specific CRM systems used in the industry. If you have prior experience, be ready to explain how you utilised these tools to streamline booking processes and improve efficiency.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. During the interview, showcase your confident phone manner and ability to build relationships. You might want to prepare a scenario where you resolved a conflict or addressed an issue with a team member or client.
✨Be Ready for Fast-Paced Scenarios
This position requires working in a fast-paced environment, so expect questions that assess your ability to handle stress and adapt to last-minute changes. Think of examples where you successfully navigated unexpected challenges and maintained a positive attitude.
