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- Tasks: Support project coordination, manage schedules, and assist with stakeholder engagement.
- Company: Join a leading company in infrastructure and transport, making a real impact.
- Benefits: Enjoy a 37-hour work week with early finishes on Fridays and potential remote work options.
- Why this job: Gain valuable experience in project management while working in a dynamic team environment.
- Qualifications: A-levels or equivalent required; degree in Business Administration or Project Management preferred.
- Other info: This role requires a pre-employment drugs and alcohol test due to safety-critical environment.
The predicted salary is between 30000 - 42000 £ per year.
Job Title: Project Administrator and Coordinator
12-18 month contract plus
based in Derby
working days Monday to Friday 37 hours per week early finish on a Friday
to start asap
Purpose of the Job:
To provide comprehensive administrative and coordination support to the Project
Director and wider project team, ensuring the smooth operation of project activities,
communications, and stakeholder engagement across the programme.
Reporting to: Project Director
Key Responsibilities:
Project Coordination:
Support project milestones and deliverables tracking and on time submissions for timely payments
Maintain project governance, registers, and logs (e.g. risk, issues, actions, decisions) and KPIs.
Setup and coordinate internal and external meetings, including agenda preparation, minute-taking, and
follow-up actions.
Administrative Support:
Manage calendars, travel arrangements, and correspondence for the Project Director.
Prepare reports, presentations, and briefing materials.
Ensure timely processing of purchase orders, invoices, and other financial documentation.
Stakeholder Engagement:
Act as a point of contact for internal and external stakeholders.
Support communications and updates across internal and external stakeholders.
Assist in organising workshops, site visits, and stakeholder events (including hospitality).
Compliance and Governance:
Ensure adherence to project governance frameworks and reporting standards inline with Alstom
Processes.
Support audits and reviews by maintaining accurate and accessible records.
Competencies & Skills:
Strong organisational and time management skills
Excellent written and verbal communication
Proficiency in Microsoft Office Suite and project management tools (e.g. SharePoint, MS Project)
Ability to work independently and collaboratively in a fast-paced environment
Attention to detail and commitment to quality to achieve \’first time right\’
Discretion and professionalism in handling sensitive information
Experience:
Proven experience in Project administration or coordination within infrastructure, transport, or construction
sectors
Familiarity with large-scale programmes and multi-disciplinary teams
Experience supporting senior leaders and managing competing priorities
Understanding of reporting processes in a project environment
Education:
A-levels or equivalent required
Degree or diploma in Business Administration, Project Management, or a related field preferred
Interested then please call me on (phone number removed) or email your Cv to (url removed)
please note that as this will be working within a safety critical working environment if successful then you will be required to undertake pre employment drugs and alcohol test
#J-18808-Ljbffr
Project Administrator / Co-Ordinator employer: Shorterm Group
Contact Detail:
Shorterm Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator / Co-Ordinator
✨Tip Number 1
Familiarise yourself with project management tools like SharePoint and MS Project. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Prepare examples of how you've successfully managed competing priorities in previous roles. This will showcase your organisational skills and ability to work under pressure, which are crucial for this position.
✨Tip Number 3
Research the company’s recent projects and initiatives. Being knowledgeable about their work will help you engage in meaningful conversations during interviews and show your genuine interest in the role.
✨Tip Number 4
Practice your communication skills, especially in taking minutes and preparing reports. You might be asked to demonstrate these skills in a practical exercise during the interview process.
We think you need these skills to ace Project Administrator / Co-Ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project administration or coordination. Emphasise your organisational skills, attention to detail, and any familiarity with project management tools like SharePoint or MS Project.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences align with the needs of the Project Director and the wider project team.
Highlight Relevant Experience: In your application, focus on your previous roles that involved stakeholder engagement, meeting coordination, and administrative support. Use specific examples to demonstrate your ability to manage competing priorities effectively.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at Shorterm Group
✨Showcase Your Organisational Skills
As a Project Administrator/Coordinator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously, highlighting your ability to prioritise and meet deadlines.
✨Demonstrate Communication Proficiency
Excellent written and verbal communication is key for this role. During the interview, practice articulating your thoughts clearly and concisely. You might also want to prepare examples of how you've effectively communicated with stakeholders in previous roles.
✨Familiarity with Tools and Processes
Make sure you’re familiar with Microsoft Office Suite and any project management tools mentioned in the job description, like SharePoint or MS Project. Be ready to discuss your experience with these tools and how they have helped you in your previous roles.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and attention to detail. Think of situations where you had to handle competing priorities or manage sensitive information, and be ready to explain your approach and the outcomes.
