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- Tasks: Supervise a dynamic admin team and streamline processes for operational efficiency.
- Company: Join a leading global freight mover with a vibrant team culture.
- Benefits: Starting at £13.50/hour, with pay increases and paid overtime.
- Other info: Flexible hours with opportunities for career growth and immediate start.
- Why this job: Shape the future of admin while making a real impact in a fast-paced environment.
- Qualifications: 3 years admin experience and 2 years in a supervisory role required.
The predicted salary is between 13 - 16 £ per hour.
Location: Grangemouth
Hours: Minimum 36 hours per week
Schedule: Monday-Friday, plus 1 in 3 weekends (paid overtime)
Contract: Temp-to-Perm
Starting Rate: £13.50 per hour. On successful completion of probation/site familiarisation, hourly rate will increase.
The Opportunity: We operate a 10-person team at our Rail Freight Outstation in Grangemouth. Four team members manage administration, while the remainder oversee yard and terminal operations. We are looking for an experienced Administrator who is ready to step into a Supervisory role. This is an excellent chance to shape the future of the admin function, streamline processes, raise standards, and contribute to a positive, efficient working environment. As you take on additional competencies and responsibilities, you will progress through three incremental pay increases, reaching up to £16.00 per hour.
Key Responsibilities:
- Team Supervision: Manage rostering and working hours, ensuring full shift coverage at least four weeks ahead.
- Reporting: Coordinate and submit accurate site reports for the management team.
- Data Management: Ensure all required data is recorded daily and weekly.
- Health & Safety: Champion H&S standards for both team members and site visitors.
- Operational Efficiency: Work closely with off-site management to implement improvements and drive continuous improvement.
- Depot Coordination: Oversee the movement, storage, and preparation of shipping containers. Produce reports on container loads in and out of the depot.
- Team Support: Track team hours and assist management with meetings and client communication.
About You: We are looking for a confident, proactive professional who can lead by example and maintain high standards across the team.
Essential Requirements:
- Minimum 3 years' administrative experience
- Minimum 2 years' supervisory experience
- Strong communication skills and confident team leadership
- Excellent MS Office and database skills
- Solid understanding of workplace Health & Safety
- Flexibility to work between the hours 06:00 and 21:00
- Able to support weekend shifts on a rotational basis
- Full driving licence (own transport preferred)
If you're ready to take the next step in your career and make a meaningful impact within a growing operational team, we'd love to hear from you. Please feel free to call Mark Smith and send your CV to the provided email. Interviews are likely to be via Teams in the first instance, immediate start for the right person.
Locations
Administrator in Falkirk, Grangemouth employer: Shorterm Group
Contact Detail:
Shorterm Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Falkirk, Grangemouth
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrator role, and who knows? They might just have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, especially since they value operational efficiency and team leadership. Think of examples from your past experience that showcase your skills in administration and supervision.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. This will help you feel more confident when discussing your experience and how you can contribute to the team at Grangemouth.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrator in Falkirk, Grangemouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience, especially in administration and supervisory roles. We want to see how your skills align with the key responsibilities mentioned in the job description.
Showcase Your Achievements: Don’t just list your duties; show us what you’ve accomplished in your previous roles. Use numbers or specific examples to demonstrate how you’ve improved processes or led teams effectively.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role and how you can contribute to our team. Keep it concise but impactful!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team.
How to prepare for a job interview at Shorterm Group
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities listed in the job description. Brush up on your administrative and supervisory skills, especially around team management and reporting. Being able to discuss specific examples from your past experience will show that you’re ready for this role.
✨Show Your Leadership Skills
Since this position involves team supervision, be prepared to talk about your leadership style. Think of instances where you’ve successfully managed a team or improved processes. Highlight how you can maintain high standards and foster a positive working environment.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. For example, they might ask how you would manage rostering or ensure health and safety compliance. Practise answering these types of questions to demonstrate your proactive approach.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. This could be about the team dynamics, the company’s future plans, or how success is measured in this role. It shows your genuine interest and helps you gauge if this is the right fit for you.