At a Glance
- Tasks: Provide high-level admin support and help manage healthcare projects.
- Company: Join Shore Medical, a friendly GP Super Partnership in beautiful Dorset.
- Benefits: Competitive pay, NHS pension, professional development, and on-site parking.
- Other info: Part-time role with flexible hours and opportunities for growth.
- Why this job: Make a real difference in patient care while working in a supportive team.
- Qualifications: Previous admin experience and excellent communication skills required.
Shore Medical is a GP Super Partnership with 6 practices across Poole and Bournemouth. We aspire to offer exceptional care to our 58,000 patients and are innovative in our approach to developing new teams and pathways to ever improve how general practice is delivered.
We have a friendly and supportive team of more than 200 staff, with over 40 GPs, Pharmacists, Paramedics, Nurses, Mental Health specialists and our range of administrative staff.
The Practices in the Partnership are:
- Lilliput Surgery
- Poole Road Medical Centre
- Wessex Road Surgery
- Heatherview Medical Centre
- Fernside Surgery
- Parkstone Tower Practice
Situated in beautiful Dorset with the prestigious Blue Flag beaches of Bournemouth and Sandbanks, the Jurassic coastline and a wealth of attractions and countryside to visit we are lucky to be in such a fantastic area.
The Opportunity
We are looking for a detail-oriented and proactive Project Administrator to join our friendly team. This is a varied and rewarding role that provides high-level administrative support to both the Business Intelligence Lead and Business Manager, ensuring a professional, efficient, and confidential service at all times.
As a key member of the team, you will play a vital role in supporting the day-to-day running of projects, maintaining clear communication with managers and colleagues, and contributing to the smooth delivery of services across the network.
This is a permanent part time role based at our Heatherview Medical Centre.
Hours of work- 34 Hours per week. Monday, Wednesday and Friday 8.30am-5.00pm & Tuesday and Thursday 8.30am-1.30pm.
Key Responsibilities
- To provide a caring and efficient service to support our patients to signpost patients to sources of help, advocacy, and support, and to help people play an active role in managing their own health
- Provide efficient and organised administrative support for the project team
- To work with the Digital Care Co-ordinators on our Hypertension service
- To support patients in ensuring they access the right services at the right time
- Carry out clerical tasks, using both manual and computerised systems
- Be a key contact in providing patients with access to healthcare professionals, information on appointments and assisting with other queries
- Update patient records in a timely and accurate manner
- Supporting with vaccination programme administration
- Please see attached Job Description for full details
Knowledge and experience
- Previous experience within an Administrative role
- Excellent communication skills both verbal and written
- A proactive approach in effectively managing priorities and workload
- Ability to deliver high quality work whilst maintaining tight deadlines
- An understanding of confidentiality
- Proficiency in Microsoft Office
We Offer
- Friendly and supportive working environment
- Parking on-site at most of our practices
- Continuous Professional Development
- NHS Pension Scheme with Life Insurance
- Competitive holiday entitlement scheme
- Cycle to work scheme
- Access to NHS discounts
Equality and Diversity
Shore Medical is committed to developing, supporting and sustaining a diverse workforce, representative of the community it serves, through the creation of a work environment where staff are able to do their jobs to the best of their abilities without having to face discrimination or harassment.All employees have a responsibility to ensure that they understand the standards expected and that they promote and adhere to the policies and measures adopted by the practice.
The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include:
- Acting in a way that recognizes the importance of people\'s rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation.
- Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues.
- Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights.
Equal Opportunity
Shore Medical Group is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All applicants meeting the minimum criteria for the role will receive consideration for employment without regard to age, marriage or civil partnership status, gender, gender expression or gender identity, disability, race or ethnicity, religion or belief, sexual orientation or veteran status.
Asylum and Immigration Act 1996
All applicants will be asked to provide the required documented evidence of eligibility to live and work in the UK. In completing this application, you are giving Shore Medical Group permission to contact the Home Office/UKBA to establish your immigration status and eligibility to work at Shore Medical Group.
Job Type: Part-time
Pay: £12.21 per hour
Expected hours: 34 per week
Work Location: In person
Project Administrator in Hampshire employer: Shore Medical
Shore Medical is an exceptional employer, offering a friendly and supportive work environment in the beautiful coastal region of Dorset. With a commitment to employee growth through continuous professional development and a range of benefits including NHS pension schemes and access to discounts, we ensure our team feels valued and empowered. Join us in making a meaningful impact on the health of our community while enjoying the stunning surroundings of Poole and Bournemouth.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in Hampshire
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Shore Medical.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Shore Medical.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Shore Medical, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Project Administrator in Hampshire
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Shore Medical.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Shore Medical.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Shore Medical. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Shore Medical. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Shore Medical
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Shore Medical’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
