At a Glance
- Tasks: Keep our London office running smoothly and support the team with practical tasks.
- Company: Join Shop Circle, an innovative AI-native holding scaling software businesses globally.
- Benefits: Competitive pay, growth opportunities, and the chance to make a real impact.
- Other info: Enjoy a dynamic role with flexibility and the chance to work with cutting-edge technology.
- Why this job: Take ownership of the office environment and be a key player in our success.
- Qualifications: Experience in office management and strong organisational skills are essential.
The predicted salary is between 24960 - 28000 £ per year.
Shop Circle is an AI-native holding that acquires and scales mission-critical B2B software businesses globally. We serve 200,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software. We operate as long-term owners, continuously improving our products through applied AI. In four years we have raised $250m and closed 20 acquisitions.
We are looking for a part-time Office Manager to keep our London office running smoothly two days a week. You will be the person who makes the space work, so the team can do their best thinking when they are in. This is a hands-on role covering everything from the state of the office to deliveries, equipment, and the occasional office move. You will look after the practical details that are easy to overlook but make all the difference, with the freedom and trust to run them your own way. It suits someone organised, proactive, and genuinely happy in an operational role. You take pride in a well-run space, you spot what needs doing before being asked, and you enjoy being the reliable point of contact people turn to.
What You’ll Do
- Keep the office tidy, presentable, and ready for the team on working days.
- Receive, sort, and manage deliveries and incoming post.
- Set up and maintain desks, equipment, and workstations for new and existing staff.
- Coordinate occasional office moves and changes to the workspace layout.
- Order and book breakfast, refreshments, and supplies for the team.
- Liaise with building management, cleaners, and external suppliers as needed.
- Track and replenish office stock so essentials never run out.
- Handle ad hoc office management tasks that keep the day running smoothly.
What We’re Looking For
- Prior experience in office management, facilities, or a similar operational role.
- Strong organisation and the ability to juggle several practical tasks at once.
- A proactive, self-directed approach that does not wait to be asked.
- Reliability and availability for the required two days a week in London.
- Comfort dealing with suppliers, deliveries, and building contacts.
- A practical, hands-on attitude, including light physical tasks such as setting up equipment.
Nice to Have
- Experience supporting a fast-growing or multi-site company.
- Familiarity with common office tools and AI-assisted workflows.
- A network of reliable local suppliers and vendors.
- Basic IT setup knowledge for desks and equipment.
Why Shop Circle
- Join an AI-native holding scaling a portfolio of software businesses worldwide.
- Be part of a company that has raised $250m and closed 20 acquisitions in four years.
- See the direct impact of your work on a team building at real pace.
- Take genuine ownership of how the London office runs.
- Work alongside operators who value applied AI in everyday work.
- Competitive compensation and room to grow your role over time.
Office Manager employer: Shop Circle
Shop Circle is an exceptional employer that fosters a dynamic and innovative work environment in the heart of London. As an Office Manager, you will enjoy the autonomy to shape the office space while being part of a rapidly growing company that values your contributions and offers competitive compensation. With a strong focus on employee growth and a culture that embraces applied AI, you'll find meaningful opportunities to develop your skills and make a tangible impact on our mission-critical software businesses.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager
✨Leverage Your University Network
Since you’re eyeing a part-time gig in management consulting, tap into your university’s career services or alumni network. Many consultancies scout for talent through these channels, so you never know when a former student might lead you to an exciting role at Shop Circle.
✨Join Consulting Competitions
Get involved in case competitions and strategy games at university. These events not only sharpen your skills but also give you the chance to make connections with professionals in the field. Plus, showcasing your problem-solving skills could catch the eye of recruiters from firms like Shop Circle.
✨Engage in Relevant Online Communities
Sign up for platforms like LinkedIn Groups or specialised forums centred around consulting. Engaging with others in these spaces can lead to informal chats that might just land you a part-time role at Shop Circle or similar firms.
✨Pitch Yourself Proactively
Instead of waiting for openings, reach out to firms like Shop Circle directly. Craft an engaging email outlining your skills and interest in part-time consulting work. Yes, it's a bit bold, but you’d be surprised how often that proactive approach pays off!
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Highlight Your Analytical Skills:As a part-time management consultant, you’ll need to showcase your strong analytical skills. Make sure your CV reflects your experience in data interpretation and problem-solving, possibly through specific examples in past projects or coursework relevant to consulting.
Craft a Compelling Cover Letter:Your cover letter should really demonstrate your motivation for wanting to join Shop Circle and why consulting appeals to you, even in a part-time capacity. Talk about your learning potential and how you can balance the part-time role with other commitments, showing that you're eager to dive into real-world challenges.
Share Relevant Projects:If you’ve worked on consulting projects or undertaken relevant coursework, don’t hesitate to mention them! Even if they were part of your studies, your ability to apply theoretical knowledge in practical settings is a huge plus—attach or mention any reports, presentations, or case studies you've produced.
Refine Your CV for Consultancy Roles:Tailor your CV specifically for management consulting by using keywords from the job description—this will help you stand out. Emphasise any teamwork, leadership, or communication skills, as these are crucial in consulting, especially when interpreting client needs or facilitating discussions.
How to prepare for a job interview at Shop Circle
✨Master Your Case Study Skills
In management consulting, you'll likely face a case study during interviews, so let’s nail these down! Get familiar with the typical frameworks, like SWOT or Porter’s Five Forces, and practice with real case studies to showcase your analytical skills. Remember, they want to see your thought process as much as the final answer!
✨Talk the Talk of Management
Prepare to discuss management theories and concepts in detail. Brush up on current trends in consulting, like digital transformation or sustainability, and be ready to weave them into your answers. This shows you’re not just academically sound but also genuinely engaged with industry developments.
✨Emphasise Flexibility and Learning
As a part-time candidate, highlighting your ability to manage time effectively and quickly adapt is key. Be ready to showcase any relevant experience or projects that demonstrate your learning curve in consulting—this will resonate with interviewers who are keen on growth potential over rigid experience.
✨Get Your Story Straight
Prepare a strong personal narrative explaining why you’re looking to work part-time in the consulting field. Relate it to your skills, interests, or personal goals that align with the role at Shop Circle. This will help you stand out and show your dedication, even in a part-time capacity.
