At a Glance
- Tasks: Support founders with scheduling, travel, meetings, and operational follow-ups.
- Company: Join an AI-first tech company scaling B2B software globally.
- Benefits: Competitive salary, dynamic work environment, and growth opportunities.
- Other info: Work closely with founders and senior leadership in a vibrant London office.
- Why this job: Be a key player in a fast-paced, innovative company and support visionary leaders.
- Qualifications: 4-8 years in executive support or fast-paced environments; strong organisational skills.
The predicted salary is between 50000 - 60000 £ per year.
About Shop Circle
Shop Circle is an AI-first technology company that acquires and scales mission-critical B2B software businesses globally. We serve 200,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software with strong cash generation. Our model is simple but powerful: acquire high-quality SaaS companies and accelerate their growth through a centralized AI platform, driving both revenue expansion and operational efficiency. We operate as long-term owners, continuously improving products through applied AI.
About the Role
We are looking for an Executive Assistant to join the Office of the Founders and support the founders across day-to-day execution, internal coordination, external meetings, travel, events, and follow-ups. This is a high-trust, high-context role for someone highly organised, proactive, discreet, and comfortable working in a fast-paced environment. You will help the founders stay focused on the highest-impact priorities by ensuring that meetings, communications, logistics, and operational follow-ups run smoothly. The ideal candidate is not just an assistant, but an operational partner who can anticipate needs, manage details, follow through, and create structure around a busy founder-led environment. The role is based in London, with regular interaction with the founders and senior leadership team. Fluent English is essential, both written and spoken.
Key Responsibilities
- Manage the founders' calendars, including scheduling, prioritisation, meeting preparation, and coordination across internal and external stakeholders.
- Organise travel, accommodation, itineraries, logistics, expenses, and ad hoc executive needs.
- Support preparation for meetings, including agendas, materials, briefing notes, and follow-up actions.
- Track key follow-ups from meetings and ensure actions are captured, assigned, and progressed.
- Coordinate across internal teams, investors, partners, advisors, and external stakeholders.
- Help organise board meetings, leadership meetings, offsites, company events, and investor meetings.
- Support communication on behalf of the founders where appropriate, including drafting messages, follow-ups, and internal updates.
- Maintain structure across priorities, documents, workflows, and recurring executive processes.
- Handle confidential information with discretion, judgement, and professionalism.
- Identify ways to improve operating rhythm, communication flow, and day-to-day efficiency.
What We're Looking For
- 4–8 years of experience in executive support, operations, business operations, consulting, investment banking, private equity, venture-backed startups, or another fast-paced professional environment.
- Experience supporting founders, CEOs, senior executives, investors, or partners.
- Based in London, with the ability to work closely with the founders and broader leadership team.
- Fluent English is essential, with excellent written and verbal communication skills.
- Exceptional organisational skills and strong attention to detail.
- Ability to manage multiple priorities and stay calm under pressure.
- Strong judgement, discretion, and reliability.
- Proactive mindset, with the ability to anticipate needs rather than only react.
- Comfortable working with senior stakeholders, investors, founders, and leadership teams.
- Strong ownership mentality and willingness to do both strategic and operational work.
- High proficiency with productivity tools such as Google Workspace, Slack, Notion, Excel/Sheets, calendar tools, and AI tools.
Nice to Have
- Experience in a VC-backed startup, scaleup, technology company, investment firm, or consulting environment.
- Familiarity with board materials, investor meetings, fundraising processes, M&A, or executive operations.
- Interest in AI, software, technology, and company building.
- Italian language skills are a plus.
What Success Looks Like
- The founders' time is better protected and more effectively allocated.
- Meetings are well prepared, well followed up, and operationally smooth.
- Internal and external stakeholders experience clear, timely communication.
- Travel, logistics, events, and executive processes run without friction.
- The Office of the Founders becomes more structured, proactive, and efficient over time.
Ready to Build With Us? If you thrive in high-performance environments, enjoy bringing structure to complexity, and want to work closely with founders at the centre of a fast-scaling AI company, we'd love to hear from you.
Executive Assistant in London employer: Shop Circle
Shop Circle is an exceptional employer that fosters a dynamic and innovative work culture, particularly for the Executive Assistant role in London. With a focus on employee growth and development, we offer opportunities to work closely with founders and senior leadership, ensuring that your contributions are valued and impactful. Our commitment to a high-trust environment, combined with the chance to engage in meaningful projects within a fast-paced AI technology landscape, makes Shop Circle a rewarding place to advance your career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at companies you're interested in. A friendly chat can lead to insider info and even referrals.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Show us you know what makes Shop Circle tick and how you can contribute to their mission. Tailor your answers to reflect their values!
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the Executive Assistant role. Highlight your organisational skills and proactive mindset, and don’t forget to share examples from your past experiences.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in being part of the Shop Circle team.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your exceptional organisational skills. We want to see how you manage multiple priorities and keep everything running smoothly, especially in a fast-paced environment like ours.
Tailor Your Experience:When detailing your experience, focus on roles where you've supported senior executives or founders. We’re looking for someone who can be an operational partner, so share specific examples of how you've anticipated needs and created structure in previous positions.
Communicate Clearly:Since fluent English is essential, ensure your written application is clear and concise. Use professional language but let your personality shine through. We appreciate authenticity and want to get a sense of who you are!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Shop Circle
✨Know Your Founders
Before the interview, do some research on the founders and their backgrounds. Understanding their vision and the company culture will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or projects in the past. Highlight your ability to prioritise tasks and keep everything running smoothly, as this role demands exceptional organisational skills.
✨Demonstrate Proactivity
Think of instances where you anticipated needs before they were expressed. Share these stories during the interview to illustrate your proactive mindset, which is crucial for an Executive Assistant in a fast-paced environment.
✨Communicate Clearly and Confidently
Since you'll be communicating on behalf of the founders, practice articulating your thoughts clearly. Use concise language and be ready to answer questions about your communication style and how you handle sensitive information with discretion.
