At a Glance
- Tasks: Support founders with scheduling, travel, meetings, and operational follow-ups in a fast-paced environment.
- Company: Join an innovative AI-first tech company transforming B2B software globally.
- Benefits: Competitive salary, dynamic work culture, and opportunities for professional growth.
- Other info: Ideal for proactive individuals who thrive under pressure and enjoy a structured, efficient workplace.
- Why this job: Be a key player in a high-impact role, working closely with visionary founders.
- Qualifications: 4-8 years in executive support or fast-paced environments; strong organisational skills required.
The predicted salary is between 50000 - 60000 £ per year.
About Shop Circle
Shop Circle is an AI-first technology company that acquires and scales mission-critical B2B software businesses globally. We serve 200,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software with strong cash generation. Our model is simple but powerful: acquire high-quality SaaS companies and accelerate their growth through a centralized AI platform, driving both revenue expansion and operational efficiency. We operate as long-term owners, continuously improving products through applied AI.
About the Role
We are looking for an Executive Assistant to join the Office of the Founders and support the founders across day-to-day execution, internal coordination, external meetings, travel, events, and follow-ups. This is a high-trust, high-context role for someone highly organised, proactive, discreet, and comfortable working in a fast-paced environment. You will help the founders stay focused on the highest-impact priorities by ensuring that meetings, communications, logistics, and operational follow-ups run smoothly. The ideal candidate is not just an assistant, but an operational partner who can anticipate needs, manage details, follow through, and create structure around a busy founder-led environment. The role is based in London, with regular interaction with the founders and senior leadership team. Fluent English is essential, both written and spoken.
Key Responsibilities
- Manage the founders’ calendars, including scheduling, prioritisation, meeting preparation, and coordination across internal and external stakeholders.
- Organise travel, accommodation, itineraries, logistics, expenses, and ad hoc executive needs.
- Support preparation for meetings, including agendas, materials, briefing notes, and follow-up actions.
- Track key follow-ups from meetings and ensure actions are captured, assigned, and progressed.
- Coordinate across internal teams, investors, partners, advisors, and external stakeholders.
- Help organise board meetings, leadership meetings, offsites, company events, and investor meetings.
- Support communication on behalf of the founders where appropriate, including drafting messages, follow-ups, and internal updates.
- Maintain structure across priorities, documents, workflows, and recurring executive processes.
- Handle confidential information with discretion, judgement, and professionalism.
- Identify ways to improve operating rhythm, communication flow, and day-to-day efficiency.
What We’re Looking For
- 4–8 years of experience in executive support, operations, business operations, consulting, investment banking, private equity, venture-backed startups, or another fast-paced professional environment.
- Experience supporting founders, CEOs, senior executives, investors, or partners.
- Based in London, with the ability to work closely with the founders and broader leadership team.
- Fluent English is essential, with excellent written and verbal communication skills.
- Exceptional organisational skills and strong attention to detail.
- Ability to manage multiple priorities and stay calm under pressure.
- Strong judgement, discretion, and reliability.
- Proactive mindset, with the ability to anticipate needs rather than only react.
- Comfortable working with senior stakeholders, investors, founders, and leadership teams.
- Strong ownership mentality and willingness to do both strategic and operational work.
- High proficiency with productivity tools such as Google Workspace, Slack, Notion, Excel/Sheets, calendar tools, and AI tools.
Nice to Have
- Experience in a VC-backed startup, scaleup, technology company, investment firm, or consulting environment.
- Familiarity with board materials, investor meetings, fundraising processes, M&A, or executive operations.
- Interest in AI, software, technology, and company building.
- Italian language skills are a plus.
What Success Looks Like
- The founders’ time is better protected and more effectively allocated.
- Meetings are well prepared, well followed up, and operationally smooth.
- Internal and external stakeholders experience clear, timely communication.
- Travel, logistics, events, and executive processes run without friction.
- The Office of the Founders becomes more structured, proactive, and efficient over time.
Ready to Build With Us? If you thrive in high-performance environments, enjoy bringing structure to complexity, and want to work closely with founders at the center of a fast-scaling AI company, we’d love to hear from you.
Executive Assistant to Founders | Fast-Paced Exec Support employer: Shop Circle
Shop Circle is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those looking to thrive in a fast-paced environment. With a strong focus on employee growth and development, team members are encouraged to take ownership of their roles while collaborating closely with founders and senior leadership. Located in London, employees benefit from a vibrant city atmosphere, access to cutting-edge technology, and the opportunity to contribute to the success of a rapidly scaling AI-first company.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Founders | Fast-Paced Exec Support
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with others on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Understand their mission and values, and think about how your skills can help them achieve their goals. This will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your pitch! Be ready to explain why you're the perfect fit for the Executive Assistant role. Highlight your organisational skills, proactive mindset, and ability to handle multiple priorities under pressure.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team and ready to dive into the fast-paced world of Shop Circle.
We think you need these skills to ace Executive Assistant to Founders | Fast-Paced Exec Support
Some tips for your application 🫡
Show Your Organisational Skills:In your application, highlight your exceptional organisational skills. We want to see how you can manage multiple priorities and keep everything running smoothly, just like you would in the role!
Be Proactive:Demonstrate your proactive mindset in your written application. Share examples of how you've anticipated needs in previous roles, as this is key for supporting our founders effectively.
Tailor Your Communication:Make sure your application reflects your excellent written communication skills. Use clear and concise language, and don’t forget to show your personality – we love a bit of flair!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at Shop Circle
✨Know the Company Inside Out
Before your interview, dive deep into Shop Circle's mission, values, and recent achievements. Understanding their AI-first approach and how they scale B2B software businesses will show your genuine interest and help you align your answers with their goals.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've managed complex schedules or coordinated events in the past. Highlight your ability to prioritise tasks and keep everything running smoothly, especially in fast-paced environments.
✨Demonstrate Proactivity
In this role, anticipating needs is crucial. Share instances where you took initiative to solve problems before they arose or improved processes. This will illustrate your proactive mindset and readiness to support the founders effectively.
✨Prepare for Scenario Questions
Expect questions that assess your judgement and discretion, especially regarding handling confidential information. Think of scenarios where you had to make tough decisions or manage sensitive situations, and be ready to discuss how you approached them.
