At a Glance
- Tasks: Support founders with scheduling, travel, meetings, and operational follow-ups.
- Company: Join an AI-first tech company transforming B2B software globally.
- Benefits: Competitive salary, dynamic work environment, and growth opportunities.
- Other info: Fluent English required; familiarity with AI and tech is a plus.
- Why this job: Be a key player in a fast-scaling company and work closely with visionary leaders.
- Qualifications: 4-8 years in executive support or fast-paced environments; strong organisational skills.
The predicted salary is between 50000 - 60000 £ per year.
About Shop Circle
Shop Circle is an AI-first technology company that acquires and scales mission-critical B2B software businesses globally. We serve 200,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software with strong cash generation. Our model is simple but powerful: acquire high-quality SaaS companies and accelerate their growth through a centralized AI platform, driving both revenue expansion and operational efficiency. We operate as long-term owners, continuously improving products through applied AI.
About the Role
We are looking for an Executive Assistant to join the Office of the Founders and support the founders across day-to-day execution, internal coordination, external meetings, travel, events, and follow-ups. This is a high-trust, high-context role for someone highly organised, proactive, discreet, and comfortable working in a fast-paced environment. You will help the founders stay focused on the highest-impact priorities by ensuring that meetings, communications, logistics, and operational follow-ups run smoothly. The ideal candidate is not just an assistant, but an operational partner who can anticipate needs, manage details, follow through, and create structure around a busy founder-led environment. The role is based in London, with regular interaction with the founders and senior leadership team. Fluent English is essential, both written and spoken.
Key Responsibilities
- Manage the founders’ calendars, including scheduling, prioritisation, meeting preparation, and coordination across internal and external stakeholders.
- Organise travel, accommodation, itineraries, logistics, expenses, and ad hoc executive needs.
- Support preparation for meetings, including agendas, materials, briefing notes, and follow-up actions.
- Track key follow-ups from meetings and ensure actions are captured, assigned, and progressed.
- Coordinate across internal teams, investors, partners, advisors, and external stakeholders.
- Help organise board meetings, leadership meetings, offsites, company events, and investor meetings.
- Support communication on behalf of the founders where appropriate, including drafting messages, follow-ups, and internal updates.
- Maintain structure across priorities, documents, workflows, and recurring executive processes.
- Handle confidential information with discretion, judgement, and professionalism.
- Identify ways to improve operating rhythm, communication flow, and day-to-day efficiency.
What We’re Looking For
- 4–8 years of experience in executive support, operations, business operations, consulting, investment banking, private equity, venture-backed startups, or another fast-paced professional environment.
- Experience supporting founders, CEOs, senior executives, investors, or partners.
- Based in London, with the ability to work closely with the founders and broader leadership team.
- Fluent English is essential, with excellent written and verbal communication skills.
- Exceptional organisational skills and strong attention to detail.
- Ability to manage multiple priorities and stay calm under pressure.
- Strong judgement, discretion, and reliability.
- Proactive mindset, with the ability to anticipate needs rather than only react.
- Comfortable working with senior stakeholders, investors, founders, and leadership teams.
- Strong ownership mentality and willingness to do both strategic and operational work.
- High proficiency with productivity tools such as Google Workspace, Slack, Notion, Excel/Sheets, calendar tools, and AI tools.
Nice to Have
- Experience in a VC-backed startup, scaleup, technology company, investment firm, or consulting environment.
- Familiarity with board materials, investor meetings, fundraising processes, M&A, or executive operations.
- Interest in AI, software, technology, and company building.
- Italian language skills are a plus.
What Success Looks Like
- The founders’ time is better protected and more effectively allocated.
- Meetings are well prepared, well followed up, and operationally smooth.
- Internal and external stakeholders experience clear, timely communication.
- Travel, logistics, events, and executive processes run without friction.
- The Office of the Founders becomes more structured, proactive, and efficient over time.
Ready to Build With Us? If you thrive in high-performance environments, enjoy bringing structure to complexity, and want to work closely with founders at the center of a fast-scaling AI company, we’d love to hear from you.
Executive Assistant employer: Shop Circle
Shop Circle is an exceptional employer that fosters a dynamic and innovative work culture, particularly for the Executive Assistant role in London. Employees benefit from a high-trust environment where they can grow alongside visionary founders, with ample opportunities for professional development and engagement in meaningful projects that drive the company's mission forward. The collaborative atmosphere, combined with the chance to work at the forefront of AI technology, makes Shop Circle a truly rewarding place to build a career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential employers on LinkedIn. The more people you know, the better your chances of landing that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Understand their mission and values, and think about how you can contribute to their goals. This will show you're genuinely interested and ready to be an operational partner.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or use online resources to refine your verbal and written communication.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your exceptional organisational skills. We want to see how you can manage multiple priorities and keep everything running smoothly, just like you would in the role!
Be Proactive in Your Approach:We love candidates who can anticipate needs rather than just react. Share examples of how you've taken initiative in previous roles to improve processes or support your team.
Tailor Your Communication Style:Since you'll be communicating on behalf of the founders, it's crucial to demonstrate your excellent written and verbal communication skills. Use clear and concise language in your application to reflect this.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with the founders.
How to prepare for a job interview at Shop Circle
✨Know Your Founders
Before the interview, do some research on the founders and their backgrounds. Understanding their vision and values will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or projects in the past. Highlight your ability to prioritise tasks and keep everything running smoothly, as this role demands exceptional organisational skills.
✨Demonstrate Proactivity
Think of instances where you anticipated needs before they were expressed. Share stories that illustrate your proactive mindset, as this is crucial for an Executive Assistant who needs to support busy founders effectively.
✨Communicate Clearly and Confidently
Since you'll be communicating on behalf of the founders, practice articulating your thoughts clearly. Use concise language and be ready to discuss how you handle confidential information with discretion and professionalism.
