At a Glance
- Tasks: Support founders with scheduling, travel, meetings, and operational follow-ups.
- Company: Join an AI-first tech company transforming B2B software globally.
- Benefits: Competitive salary, dynamic work environment, and growth opportunities.
- Other info: Work closely with senior leadership and enhance your professional network.
- Why this job: Be a key player in a fast-paced, innovative setting with direct founder interaction.
- Qualifications: 4-8 years in executive support or fast-paced environments; strong organisational skills.
The predicted salary is between 50000 - 60000 £ per year.
About Shop Circle
Shop Circle is an AI-first technology company that acquires and scales mission-critical B2B software businesses globally. We serve 200,000+ businesses across diverse verticals, focusing on high-retention, deeply embedded software with strong cash generation. Our model is simple but powerful: acquire high-quality SaaS companies and accelerate their growth through a centralized AI platform, driving both revenue expansion and operational efficiency. We operate as long-term owners, continuously improving products through applied AI.
About the Role
We are looking for an Executive Assistant to join the Office of the Founders and support the founders across day-to-day execution, internal coordination, external meetings, travel, events, and follow-ups. This is a high-trust, high-context role for someone highly organised, proactive, discreet, and comfortable working in a fast-paced environment. You will help the founders stay focused on the highest-impact priorities by ensuring that meetings, communications, logistics, and operational follow-ups run smoothly. The ideal candidate is not just an assistant, but an operational partner who can anticipate needs, manage details, follow through, and create structure around a busy founder-led environment. The role is based in London, with regular interaction with the founders and senior leadership team. Fluent English is essential, both written and spoken.
Key Responsibilities
- Manage the founders’ calendars, including scheduling, prioritisation, meeting preparation, and coordination across internal and external stakeholders.
- Organise travel, accommodation, itineraries, logistics, expenses, and ad hoc executive needs.
- Support preparation for meetings, including agendas, materials, briefing notes, and follow-up actions.
- Track key follow-ups from meetings and ensure actions are captured, assigned, and progressed.
- Coordinate across internal teams, investors, partners, advisors, and external stakeholders.
- Help organise board meetings, leadership meetings, offsites, company events, and investor meetings.
- Support communication on behalf of the founders where appropriate, including drafting messages, follow-ups, and internal updates.
- Maintain structure across priorities, documents, workflows, and recurring executive processes.
- Handle confidential information with discretion, judgement, and professionalism.
- Identify ways to improve operating rhythm, communication flow, and day-to-day efficiency.
What We’re Looking For
- 4–8 years of experience in executive support, operations, business operations, consulting, investment banking, private equity, venture-backed startups, or another fast-paced professional environment.
- Experience supporting founders, CEOs, senior executives, investors, or partners.
- Based in London, with the ability to work closely with the founders and broader leadership team.
- Fluent English is essential, with excellent written and verbal communication skills.
- Exceptional organisational skills and strong attention to detail.
- Ability to manage multiple priorities and stay calm under pressure.
- Strong judgement, discretion, and reliability.
- Proactive mindset, with the ability to anticipate needs rather than only react.
- Comfortable working with senior stakeholders, investors, founders, and leadership teams.
- Strong ownership mentality and willingness to do both strategic and operational work.
- High proficiency with productivity tools such as Google Workspace, Slack, Notion, Excel/Sheets, calendar tools, and AI tools.
Nice to Have
- Experience in a VC-backed startup, scaleup, technology company, investment firm, or consulting environment.
- Familiarity with board materials, investor meetings, fundraising processes.
Executive Assistant employer: Shop Circle
Shop Circle is an exceptional employer that fosters a dynamic and innovative work culture, where employees are empowered to contribute meaningfully to the growth of cutting-edge B2B software businesses. Located in the vibrant city of London, the company offers a collaborative environment with ample opportunities for professional development, ensuring that team members can thrive alongside the founders and senior leadership. With a focus on operational excellence and a commitment to employee well-being, Shop Circle stands out as a place where your contributions truly matter.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at companies you're interested in. A friendly chat can lead to insider info and even referrals that could land you an interview.
✨Tip Number 2
Prepare for interviews by researching the company and its founders. Understand their mission and values, and think about how your skills align with their needs. This will help you stand out as a candidate who truly gets what they're about.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online platforms to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine in front of the real deal.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your appreciation and keeping you top of mind. Plus, it’s a great chance to reiterate your enthusiasm for the role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your organisational skills, attention to detail, and any experience supporting senior executives. We want to see how you can be an operational partner!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your proactive mindset can help the founders stay focused on their priorities. Keep it concise but impactful!
Showcase Your Communication Skills:Since fluent English is essential, make sure your written application is clear and professional. Use proper grammar and structure to demonstrate your communication skills, as this role involves drafting messages and updates on behalf of the founders.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Shop Circle
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing calendars and organising travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your exceptional organisational skills and ability to stay calm under pressure, which are crucial for this role.
✨Demonstrate Proactivity
The ideal candidate is proactive, so think of instances where you've anticipated needs or improved processes in previous roles. Share these examples to illustrate your proactive mindset and how you can add value to the founders by creating structure and efficiency in their busy environment.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful ones that show your interest in the company and the role, such as asking about the founders' vision for the future or how they measure success in this position. This not only demonstrates your enthusiasm but also helps you assess if the company is the right fit for you.
