At a Glance
- Tasks: Support HR operations by processing employment changes and maintaining the HR database.
- Company: Join a leading law firm committed to exceptional people experiences.
- Benefits: Competitive pay, flexible benefits, and a supportive work environment.
- Other info: Opportunity for growth in a dynamic and inclusive workplace.
- Why this job: Be part of a team that enhances employee experiences through innovative HR practices.
- Qualifications: Strong communication skills and experience in HR administration are essential.
The predicted salary is between 30000 - 40000 £ per year.
The role will be responsible for processing all elements of the people life cycle. You will also be expected to support the local HR Business Partners and Advisers with HR administration. You will produce contract documentation together with related administration, update the HR system, and communicate all changes to our Payroll Officer, the business and employee. The role will also provide support and collaborate with the central services team and wider directorate. The Team HR Operations sit within Central HR Services alongside the Benefits and Reward team. The team plays a key role in supporting the HR function and delivering a vital role in providing exceptional people experiences through continuous improvement and appropriate technologies.
Main Responsibilities
- Process a wide range of HR employment changes
- Update and maintain the HR database (SAP)
- Produce high quality employment documentation
- Record the firm’s sickness and manage the fit notes process in line with policy
- Manage own workload against deadlines and changing priorities
- Track work activities
- Run weekly/monthly reports using HR systems
- Operational liaison with employees and line managers, IS and the wider People Directorate
In addition, the role will involve developing the team’s processes to deliver an excellent people experience through a continuous improvement mindset.
Skills And Qualifications – Essential
- Excellent written and verbal communication skills and ability to handle sensitive matters with integrity and discretion
- Familiarity with HR information systems, including SAP, and ability to maximise functionality to deliver efficiencies
- Good at figuring out processes to get things done and organising people and activities
- Customer‑centric with a commitment to understanding the needs of internal clients and offering solutions
- Experience of making process improvements to achieve operational efficiencies
- Previous experience in volume administration (essential)
- Ability to work alone and within a team
Skills And Qualifications – Desirable
- Previous experience in HR administration and using an HR system
- Previous experience as an HR system super‑user
- Involvement in HR systems projects and/or HR business process projects
- Experience of providing centralised business processes
- Experience of SAP HR, ServiceNow and SuccessFactors
- Experience of working in a law firm
Benefits
Shoosmiths offers a competitive remuneration system, a great working environment, high‑quality work and a comprehensive and flexible range of benefits.
Equal Opportunities and Disability Confident Employer
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long‑term condition and would like information in a different way, please contact us at Experienced.Hire@shoosmiths.com. We are a Disability Confident Employer and want to consider all applicants who meet the essential criteria for each vacancy. Our approach to diversity, inclusion and well‑being is underpinned by a commitment to treat everyone equally, regardless of gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.
HR Operations Assistant in Northampton employer: SHOOSMITHS
At Shoosmiths, we pride ourselves on being an exceptional employer, offering a dynamic work environment that fosters collaboration and continuous improvement. Our HR Operations team plays a crucial role in enhancing employee experiences, supported by a comprehensive benefits package and a commitment to diversity and inclusion. With ample opportunities for professional growth and development, we empower our employees to thrive in their careers while contributing to our mission of delivering high-quality service.
StudySmarter Expert Advice🤫
We think this is how you could land HR Operations Assistant in Northampton
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at SHOOSMITHS!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at SHOOSMITHS.
We think you need these skills to ace HR Operations Assistant in Northampton
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at SHOOSMITHS. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to SHOOSMITHS and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at SHOOSMITHS. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to SHOOSMITHS's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at SHOOSMITHS
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with SHOOSMITHS.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at SHOOSMITHS will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact SHOOSMITHS and how you would contribute to adapting HR strategies.
