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- Tasks: Lead and optimise travel programmes while ensuring compliance and cost-effectiveness.
- Company: Join Shoosmiths, a top 50 law firm known for excellent service and innovation.
- Benefits: Enjoy competitive salary, flexible benefits, and a supportive work environment.
- Why this job: Make an impact by managing travel for exciting businesses and supporting sustainability goals.
- Qualifications: Experience in corporate travel coordination and strong negotiation skills required.
- Other info: Be part of a diverse team committed to excellence and community.
The predicted salary is between 35000 - 45000 £ per year.
The role of Travel Coordinator is a strategic and operational role responsible for leading the firm’s travel programme, ensuring safe, cost-effective, and policy-compliant travel across all business units. This role involves vendor management, policy development, sustainability reporting, and oversight of travel risk and compliance. The successful candidate will be a proactive problem-solver with good stakeholder engagement skills.
The firm Shoosmiths is the law firm clients choose for excellent service, incisive thinking and above all for our ability to focus on what matters. From offices across the UK and Brussels, we support some of the world’s most exciting and ambitious businesses; amazing clients making an impact. We empower our people to be their authentic selves and deliver together in supportive teams committed to excellence and innovation. The first top 50 law firm to achieve ‘Platinum Standard’ Investors in People, our values and culture are not just words on our website but are the heartbeat of the firm. We have an outstanding benefits package to complement our competitive remuneration system. In addition to the competitive salaries, great working environment and high-quality work, we believe that all staff should be rewarded for their commitment to the continued success of the firm through a comprehensive and flexible range of benefits.
- Lead and maintain travel policies and procedures in line with business travel agreements (e.g. Reed & Mackay).
- Develop and optimise travel programmes to support business continuity, sustainability goals, and cost efficiency.
- Negotiate contracts and preferred rates with travel service providers.
Operational Oversight:
- Ensure TMC effectively manages all aspects of travel booking including flights, hotels, ground transport, and visas.
- Support compliance with travel risk assessment procedures.
- Monitor travel spend and MI reporting for senior leadership.
Stakeholder Engagement:
- Act as the primary point of contact for travel-related queries across the firm.
- Collaborate with Finance, R&E and ESG teams to ensure alignment with firm-wide policies.
- Provide support during travel disruptions.
- Lead training sessions on travel systems and policy updates.
- Provide hands-on support for complex international travel bookings.
This role may also be required to undertake additional duties that support the wider Procurement and Property & Workplace teams, as reasonably requested to meet business needs.
Required Skills and Experience:
- Previous experience in corporate travel coordination or travel management.
- Strong negotiation and vendor management skills.
- Proficiency in travel booking platforms and Microsoft Office.
- Excellent communication, organisational, and analytical skills.
- Knowledge of sustainability reporting, travel risk management, and UK/international travel regulations.
- Experience managing travel for large-scale events or multi-site operations is highly desirable.
Equal opportunities: Our approach to our people is underpinned by our approach to diversity, inclusion and well-being. Our ambition is to build a diverse and ambitious workforce that reflects all backgrounds and talents, and a workplace that is supportive and inclusive, recognises and nurtures talent, and has a strong sense of community between colleagues. This means that everyone who either applies to or works for the firm is treated equally, whatever their gender, age, ethnic origin, nationality, marital status, disability, sexual orientation or religious beliefs.
Travel Coordinator in Birmingham employer: Shoosmiths LLP
Contact Detail:
Shoosmiths LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Travel Coordinator in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections in the travel industry or related fields. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, be ready to discuss your experience with travel coordination and vendor management. Bring examples of how you've solved problems in the past.
✨Tip Number 3
Don’t forget to follow up! After any meeting or interview, drop a quick thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We love seeing applications directly from candidates who are genuinely interested in joining us. Plus, it gives you a better chance to stand out in the crowd!
We think you need these skills to ace Travel Coordinator in Birmingham
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Travel Coordinator role. Highlight your experience in corporate travel coordination and any relevant skills like vendor management and negotiation. We want to see how your background aligns with our needs!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about travel coordination and how you can contribute to our team. Be sure to mention your problem-solving skills and stakeholder engagement experience.
Showcase Relevant Experience: When filling out your application, don’t forget to showcase any previous experience managing travel for large-scale events or multi-site operations. This will help us see how you can hit the ground running in this role.
Apply Through Our Website: We encourage you to apply through our website for the best chance of success. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. Good luck!
How to prepare for a job interview at Shoosmiths LLP
✨Know Your Travel Policies
Before the interview, make sure you’re familiar with the travel policies and procedures relevant to the role. Understanding how Shoosmiths manages its travel programme will show that you’re proactive and genuinely interested in the position.
✨Showcase Your Negotiation Skills
Prepare examples of past experiences where you successfully negotiated contracts or managed vendor relationships. This will demonstrate your ability to handle the strategic aspects of the role and highlight your problem-solving skills.
✨Engage with Stakeholders
Think about how you would approach collaboration with different teams, like Finance and ESG. Be ready to discuss how you would manage travel-related queries and support during disruptions, showcasing your communication and organisational skills.
✨Highlight Your Analytical Abilities
Be prepared to talk about how you’ve monitored travel spend and reported on it in previous roles. Showing that you can analyse data effectively will reassure the interviewers that you can contribute to cost efficiency and sustainability goals.