At a Glance
- Tasks: Support HR operations, assist with recruitment, onboarding, and employee management.
- Company: Dynamic HR team in a vibrant London office.
- Benefits: Part-time hours, flexible work environment, and professional growth opportunities.
- Other info: Perfect for students seeking practical experience in a fast-paced environment.
- Why this job: Join a supportive team and gain hands-on HR experience while making a difference.
- Qualifications: Bachelor’s degree, strong organisational skills, and a passion for HR.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a HR Administrator/Coordinator to assist in supporting our Head of HR while our Head of People is on Maternity Leave. This role will be part‑time, 3‑days per week and based in our London offices in Holborn. The role focuses on HR support and is an exciting and varied role, supporting an inspirational leader and working closely with all of our people here at SHM.
The tasks fall under the following categories:
- Uploading information to relevant platforms & websites
- Creating candidate shortlists for recruitment
- Scheduling and liaising with internal and external individuals
- Drafting HR paperwork and templates
- Creating presentations
- Minute taking
- Researching & communicating updates to employment law, immigration changes etc.
- Researching and analysing training offerings
- Tracking and chasing HR processes
- Communicating HR matters to teams
- Drafting HR reports
- Managing company calendars
- Drafting contracts
- Invoice management
We are looking for a candidate who is diligent, conscientious, cares enormously about detail and quality, and is eager to help and support. The successful candidate will combine HR expertise with support and coordination.
Contract Detail
- Part‑time, 3‑days/week.
- Fixed Term 12‑months
- Line Manager Reporting into Head of HR
- Location Office based, Holborn
Core Responsibilities
- Recruitment
- Advertising
- Shortlisting
- Scheduling interviews and candidate liaison
- Interview briefing
- Drafting offer letter, referencing, right‑to‑work checks
- Onboarding
- Drafting onboarding presentation
- Creating onboarding schedule
- Probation management
- Drafting probation criteria
- Scheduling probation touchpoints
- Drafting probation notes and minutes
- Drafting probation letters
- Training
- Researching and sourcing training courses
- Trial training platform
- Draft training reviews
- Schedule training
- Communicate updates to training modules
- Track and chase training progress
- Annual review
- Schedule touchpoints
- Draft templates
- Draft annual review paperwork
- People Lead check‑in
- Scheduling and liaising with teams
- Disciplinaries & grievances
- Drafting letters and paperwork
- Offboarding
- Drafting resignation acceptance letter
- Holiday & sickness management
- Holiday reporting
- Company holiday calendar management
- Sickness reporting
- HR audit
- Audit all personnel files
- Policy
- Research updates to employment law relevant to SHM policy
- Draft HR policies
- Communicate changes to policies to team
- Format policies
- Upload policies to platform
- Track policy engagement
- Salary & remuneration
- Remuneration‑change paperwork
- Benefits
- Drafting communication of changes to benefits
- Intern management
- Drafting intern contract
- Liaising with outside institutions (e.g., schools)
- Drafting intern schedule
- Scheduling intern onboarding
- Employee contracting
- Researching and communicating changes to contract law
- Freelance management
- Drafting quarterly contracts
- Invoice management
- Gathering project team requirements
- Visa sponsorship & management
- Review immigration changes and updates
- Additional Activities (as needed)
- Undertake ad‑hoc duties to enable Head of HR to focus on key responsibilities.
- Proactively suggest and implement solutions.
- Quality-driven
- Have an impeccable attention to detail, working with diligence and accuracy while observing strict confidentiality
- Have excellent organisational skills, with the ability to perform and juggle multiple tasks seamlessly
- Strive for continuous improvement and be open to constructive criticism
- An excellent written and verbal communicator
- Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally
- Have exceptionally strong inter‑personal skills and the ability to build positive professional relationships with internal and external stakeholders
- Positive and flexible
- Approach tasks with a proactive, can‑do manner, bringing a natural desire to problem‑solve
- Respond positively to the fast‑paced, ever‑changing requirements of client delivery
- Be proactive and flexible, willing to work outside of office hours where necessary
- A team player
- Have the ability to work collaboratively in a team and with people at all levels in an organisation
- Work with professionalism and commit to delivering high quality work, always striving to deliver the best for our clients
- Be a highly resourceful team player who can also operate effectively independently
- Proficient in basic tools
- Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular
- Strong calendar management and familiarity with Microsoft Outlook
- Be comfortable with or willing to learn how to use various HR platforms
- Required: Bachelor’s degree with an excellent academic record; proven administrative experience; fluency in English.
- Preferred: Some recent experience in working directly within HR
- Preferred: CIPD or equivalent
- Desirable, but not required: At least 3 years recent experience in a similar role or field.
Relevant Skills
Qualifications & Experience
Part-Time HR Coordinator: Admin & People Support employer: SHM PRODUCTIONS LTD
At SHM, we pride ourselves on being an exceptional employer, offering a supportive and dynamic work environment in our Holborn office. As a part-time HR Coordinator, you will have the opportunity to work closely with an inspirational leader and contribute to meaningful HR initiatives while enjoying a flexible schedule that promotes work-life balance. Our commitment to employee growth is evident through continuous training opportunities and a culture that values collaboration and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time HR Coordinator: Admin & People Support
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet. Don’t be shy; people love to help!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how you fit in. Remember, it’s not just about your skills; it’s about how you vibe with the team!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Get comfortable with common HR questions and showcase your attention to detail and organisational skills.
✨Tip Number 4
Apply through our website for a smoother process! It shows you’re genuinely interested and gives us a chance to see your application in the best light. Plus, we love seeing familiar names!
We think you need these skills to ace Part-Time HR Coordinator: Admin & People Support
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the HR Coordinator role. Highlight any relevant administrative experience and HR knowledge to show us you're the perfect fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and how your background aligns with our needs. Don’t forget to mention why you want to join StudySmarter specifically!
Show Off Your Attention to Detail:Since we’re looking for someone who cares about detail and quality, make sure your application is free from typos and errors. A polished application shows us you take pride in your work!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at SHM PRODUCTIONS LTD
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the HR Coordinator role. Familiarise yourself with the key responsibilities listed in the job description, such as recruitment processes and onboarding tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Attention to Detail
Given the emphasis on quality and detail in this role, prepare examples from your past experiences where your attention to detail made a difference. Whether it’s drafting documents or managing schedules, be ready to discuss how you ensure accuracy and thoroughness in your work.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle HR-related scenarios. Think of situations where you had to manage multiple tasks or resolve conflicts. Practising these responses will help you feel more confident during the interview.
✨Demonstrate Your Communication Skills
As an HR Coordinator, strong communication is key. Be prepared to discuss how you’ve effectively communicated with various stakeholders in previous roles. You might even want to bring a sample of a presentation or report you've created to showcase your written communication skills.
