At a Glance
- Tasks: Support HR operations, assist with recruitment, onboarding, and employee management.
- Company: Dynamic HR team in a vibrant London office.
- Benefits: Part-time hours, flexible work environment, and professional growth opportunities.
- Other info: Perfect for students seeking practical experience in a fast-paced environment.
- Why this job: Join a supportive team and gain hands-on HR experience while making a difference.
- Qualifications: Bachelor’s degree, strong organisational skills, and a passion for HR.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a HR Administrator/Coordinator to assist in supporting our Head of HR while our Head of People is on Maternity Leave. This role will be part‑time, 3‑days per week and based in our London offices in Holborn. The role focuses on HR support and is an exciting and varied role, supporting an inspirational leader and working closely with all of our people here at SHM.
The tasks fall under the following categories:
- Uploading information to relevant platforms & websites
- Creating candidate shortlists for recruitment
- Scheduling and liaising with internal and external individuals
- Drafting HR paperwork and templates
- Creating presentations
- Minute taking
- Researching & communicating updates to employment law, immigration changes etc.
- Researching and analysing training offerings
- Tracking and chasing HR processes
- Communicating HR matters to teams
- Drafting HR reports
- Managing company calendars
- Drafting contracts
- Invoice management
We are looking for a candidate who is diligent, conscientious, cares enormously about detail and quality, and is eager to help and support. The successful candidate will combine HR expertise with support and coordination.
Contract Detail
- Part‑time, 3‑days/week.
- Fixed Term 12‑months
- Line Manager Reporting into Head of HR
- Location Office based, Holborn
Core Responsibilities
- Recruitment
- Advertising
- Shortlisting
- Scheduling interviews and candidate liaison
- Interview briefing
- Drafting offer letter, referencing, right‑to‑work checks
- Onboarding
- Drafting onboarding presentation
- Creating onboarding schedule
- Probation management
- Drafting probation criteria
- Scheduling probation touchpoints
- Drafting probation notes and minutes
- Drafting probation letters
- Training
- Researching and sourcing training courses
- Trial training platform
- Draft training reviews
- Schedule training
- Communicate updates to training modules
- Track and chase training progress
- Annual review
- Schedule touchpoints
- Draft templates
- Draft annual review paperwork
- People Lead check‑in
- Scheduling and liaising with teams
- Disciplinaries & grievances
- Drafting letters and paperwork
- Offboarding
- Drafting resignation acceptance letter
- Holiday & sickness management
- Holiday reporting
- Company holiday calendar management
- Sickness reporting
- HR audit
- Audit all personnel files
- Policy
- Research updates to employment law relevant to SHM policy
- Draft HR policies
- Communicate changes to policies to team
- Format policies
- Upload policies to platform
- Track policy engagement
- Salary & remuneration
- Remuneration‑change paperwork
- Benefits
- Drafting communication of changes to benefits
- Intern management
- Drafting intern contract
- Liaising with outside institutions (e.g., schools)
- Drafting intern schedule
- Scheduling intern onboarding
- Employee contracting
- Researching and communicating changes to contract law
- Freelance management
- Drafting quarterly contracts
- Invoice management
- Gathering project team requirements
- Visa sponsorship & management
- Review immigration changes and updates
- Additional Activities (as needed)
- Undertake ad‑hoc duties to enable Head of HR to focus on key responsibilities.
- Proactively suggest and implement solutions.
- Quality-driven
- Have an impeccable attention to detail, working with diligence and accuracy while observing strict confidentiality
- Have excellent organisational skills, with the ability to perform and juggle multiple tasks seamlessly
- Strive for continuous improvement and be open to constructive criticism
- An excellent written and verbal communicator
- Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally
- Have exceptionally strong inter‑personal skills and the ability to build positive professional relationships with internal and external stakeholders
- Positive and flexible
- Approach tasks with a proactive, can‑do manner, bringing a natural desire to problem‑solve
- Respond positively to the fast‑paced, ever‑changing requirements of client delivery
- Be proactive and flexible, willing to work outside of office hours where necessary
- A team player
- Have the ability to work collaboratively in a team and with people at all levels in an organisation
- Work with professionalism and commit to delivering high quality work, always striving to deliver the best for our clients
- Be a highly resourceful team player who can also operate effectively independently
- Proficient in basic tools
- Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular
- Strong calendar management and familiarity with Microsoft Outlook
- Be comfortable with or willing to learn how to use various HR platforms
Relevant Skills
The successful candidate will be:
Qualifications & Experience
Required: Bachelor’s degree with an excellent academic record; proven administrative experience; fluency in English.
Preferred: Some recent experience in working directly within HR
Preferred: CIPD or equivalent
Desirable, but not required: At least 3 years recent experience in a similar role or field.
Part-Time HR Coordinator: Admin & People Support in London employer: SHM PRODUCTIONS LTD
At SHM, we pride ourselves on being an exceptional employer, offering a supportive and dynamic work environment in the heart of Holborn, London. Our part-time HR Coordinator role not only provides the opportunity to work closely with an inspirational leader but also fosters professional growth through diverse responsibilities and a commitment to employee development. With a focus on quality, collaboration, and continuous improvement, we ensure our team members thrive while contributing to meaningful HR initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time HR Coordinator: Admin & People Support in London
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet. Don’t be shy; people love to help!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your answers to show how you fit in. Remember, it’s not just about your skills; it’s about how you vibe with the team!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Get comfortable with common HR questions and showcase your attention to detail and organisational skills.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Part-Time HR Coordinator: Admin & People Support in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Coordinator role. Highlight relevant experience and skills that match the job description, like your attention to detail and organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you're the perfect fit. Don’t forget to mention any specific experiences that relate to the tasks listed in the job description.
Showcase Your Communication Skills:As an HR Coordinator, strong communication is key. Make sure your application reflects your excellent written skills. Keep it clear, concise, and professional – we love a well-structured application!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at SHM PRODUCTIONS LTD
✨Know Your HR Basics
Make sure you brush up on key HR concepts and practices. Familiarise yourself with employment law updates and common HR processes, as these will likely come up during your interview.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your ability to juggle multiple tasks seamlessly. Think of specific situations where you managed schedules or coordinated events, as this role requires excellent organisational skills.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves drafting paperwork and communicating with various stakeholders, showcasing your written and verbal communication skills is crucial.
✨Be Proactive and Positive
During the interview, highlight your proactive approach to problem-solving. Share instances where you took the initiative to improve processes or support your team, as this aligns perfectly with what they’re looking for.
