At a Glance
- Tasks: Support HR operations, manage recruitment, onboarding, and training processes.
- Company: Join a dynamic team in a vibrant London office.
- Benefits: Part-time hours, flexible work environment, and professional growth opportunities.
- Other info: Perfect for detail-oriented individuals looking to make an impact.
- Why this job: Gain hands-on HR experience while supporting an inspiring leader.
- Qualifications: Bachelor's degree and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an HR Administrator/Coordinator to assist in supporting our Head of HR while our Head of People is on Maternity Leave. This role will be part-time, 3-days per week and based in our London offices in Holborn. The role focuses on HR support and is an exciting and varied role, supporting an inspirational leader and working closely with all of our people here at SHM.
The tasks fall under the following categories:
- Uploading information to relevant platforms & websites
- Creating candidate shortlists for recruitment
- Scheduling and liaising with internal and external individuals
- Drafting HR paperwork and templates
- Creating presentations
- Minute taking
- Researching & communicating updates to employment law, immigration changes etc.
- Researching and analysing training offerings
- Tracking and chasing HR processes
- Communicating HR matters to teams
- Drafting HR reports
- Managing company calendars
- Drafting contracts
- Invoice management
We are looking for a candidate who is diligent, conscientious, cares enormously about detail and quality, and is eager to help and support. The successful candidate will combine HR expertise with support and coordination.
Contract Detail
Part time, 3-days/week. Fixed Term 12-months. Line Manager Reporting into Head of HR. Location Office based, Holborn.
Core Responsibilities
Recruitment
- Advertising
- Shortlisting
- Scheduling interviews and candidate liaison
- Interview briefing
- Drafting offer letter, referencing, right to work checks
Onboarding
- Drafting onboarding presentation
- Creating onboarding schedule
Probation management
- Drafting probation criteria
- Scheduling probation touchpoints
- Drafting probation notes and minutes
- Drafting probation letters
Training
- Researching and sourcing training courses
- Trial training platform
- Draft training reviews
- Schedule training
- Communicate updates to training modules
- Track and chase training progress
Annual review
- Schedule touchpoints
- Draft templates
- Draft annual review paperwork
People Lead check in
- Scheduling and liaising with teams
Disciplinaries & grievances
- Drafting letters and paperwork
Offboarding
- Drafting resignation acceptance letter
Holiday & sickness management
- Holiday reporting
- Company holiday calendar management
- Sickness reporting
HR audit
- Audit all personnel files
Policy
- Research updates to employment law relevant to SHM policy
- Draft HR policies
- Communicate changes to policies to team
- Format policies
- Upload policies to platform
- Track policy engagement
Salary & remuneration
- Remuneration change paperwork
Benefits
- Drafting communication of changes to benefits
Intern management
- Drafting intern contract
- Liaising with outside institutions (e.g., schools)
- Drafting intern schedule
- Scheduling intern onboarding
Employee contracting
- Researching and communicating changes to contract law
Freelance management
- Drafting quarterly contracts
- Invoice management
- Gathering project team requirements
Visa sponsorship & management
- Review immigration changes and updates
Additional Activities (as needed)
- Undertake ad-hoc duties to enable Head of HR to focus on key responsibilities.
- Proactively suggest and implement solutions.
Relevant Skills
The successful candidate will be:
- Quality-driven: Have an impeccable attention to detail, working with diligence and accuracy while observing strict confidentiality. Have excellent organisational skills, with the ability to perform and juggle multiple tasks seamlessly. Strive for continuous improvement and be open to constructive criticism.
- An excellent written and verbal communicator: Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally. Have exceptionally strong inter-personal skills and the ability to build positive professional relationships with internal and external stakeholders.
- Positive and flexible: Approach tasks with a proactive, can-do manner, bringing a natural desire to problem-solve. Respond positively to the fast-paced, ever-changing requirements of client delivery. Be proactive and flexible, willing to work outside of office hours where necessary.
- A team player: Have the ability to work collaboratively in a team and with people at all levels in an organisation. Work with professionalism and commit to delivering high quality work, always striving to deliver the best for our clients. Be a highly resourceful team player who can also operate effectively independently.
- Proficient in basic tools: Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular. Strong calendar management and familiarity with Microsoft Outlook. Be comfortable with or willing to learn how to use various HR platforms.
Qualifications & Experience
Required: Bachelor's degree with an excellent academic record; proven administrative experience; fluency in English.
Preferred: Some recent experience in working directly within HR. CIPD or equivalent.
Desirable, but not required: At least 3 years recent experience in a similar role or field.
Part-Time HR Coordinator — Detail‑Driven Support in Holborn in London employer: SHM LIMITED
At SHM, we pride ourselves on being an exceptional employer, offering a supportive and collaborative work environment in the heart of Holborn. Our part-time HR Coordinator role not only provides meaningful responsibilities but also fosters professional growth through hands-on experience with an inspirational leader. With a commitment to employee development and a culture that values detail and quality, we ensure our team members thrive while contributing to our dynamic organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time HR Coordinator — Detail‑Driven Support in Holborn in London
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills align with their needs, especially in detail-oriented tasks like those mentioned in the job description.
✨Tip Number 3
Practice your communication skills! Whether it’s drafting emails or speaking in interviews, being clear and professional is key. Remember, you’ll be liaising with various teams, so make sure you come across as approachable and knowledgeable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Part-Time HR Coordinator — Detail‑Driven Support in Holborn in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the HR Coordinator role. Highlight your relevant experience and skills that match the job description, especially your attention to detail and organisational abilities.
Showcase Your Communication Skills:Since this role involves a lot of written communication, demonstrate your excellent writing skills in your application. Use clear and professional language, and don’t forget to proofread for any typos or errors!
Be Specific About Your Experience:When detailing your previous roles, be specific about your responsibilities and achievements. Mention any HR-related tasks you've handled, like drafting contracts or managing calendars, to show you’re a great fit for the position.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at SHM LIMITED
✨Know Your HR Basics
Make sure you brush up on key HR concepts and practices. Familiarise yourself with employment law updates and the latest trends in HR management, as these topics might come up during your interview.
✨Showcase Your Attention to Detail
Since this role requires a keen eye for detail, prepare examples from your past experiences where your diligence made a difference. Whether it was drafting documents or managing schedules, be ready to highlight how your meticulous nature benefited your team.
✨Demonstrate Your Organisational Skills
Be prepared to discuss how you manage multiple tasks effectively. You could share specific tools or methods you use to stay organised, especially when juggling various HR processes like recruitment and onboarding.
✨Communicate with Confidence
Practice articulating your thoughts clearly and professionally. Since the role involves liaising with various stakeholders, showcasing your strong communication skills will be crucial. Consider doing mock interviews to refine your delivery.
