At a Glance
- Tasks: Support HR operations, manage recruitment, and assist with employee onboarding.
- Company: Dynamic HR team in a vibrant London office.
- Benefits: Part-time hours, flexible work environment, and professional growth opportunities.
- Other info: Opportunity to work closely with an inspirational leader and develop your HR expertise.
- Why this job: Join a supportive team and gain valuable HR experience while making a difference.
- Qualifications: Bachelor's degree, strong attention to detail, and excellent communication skills.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an HR Administrator/Coordinator to assist in supporting our Head of HR while our Head of People is on Maternity Leave. This role will be part-time, 3-days per week and based in our London offices in Holborn. The role focuses on HR support and is an exciting and varied role, supporting an inspirational leader and working closely with all of our people here at SHM.
The tasks fall under the following categories:
- Uploading information to relevant platforms & websites
- Creating candidate shortlists for recruitment
- Scheduling and liaising with internal and external individuals
- Drafting HR paperwork and templates
- Creating presentations
- Minute taking
- Researching & communicating updates to employment law, immigration changes etc.
- Researching and analysing training offerings
- Tracking and chasing HR processes
- Communicating HR matters to teams
- Drafting HR reports
- Managing company calendars
- Drafting contracts
- Invoice management
We are looking for a candidate who is diligent, conscientious, cares enormously about detail and quality, and is eager to help and support. The successful candidate will combine HR expertise with support and coordination.
Contract Detail
Part time, 3-days/week. Fixed Term 12-months
Line Manager
Reporting into Head of HR
Location
Office based, Holborn
Core Responsibilities
- Recruitment
- Advertising
- Shortlisting
- Scheduling interviews and candidate liaison
- Interview briefing
- Drafting offer letter, referencing, right to work checks
- Onboarding
- Drafting onboarding presentation
- Creating onboarding schedule
- Probation management
- Drafting probation criteria
- Scheduling probation touchpoints
- Drafting probation notes and minutes
- Drafting probation letters
- Training
- Researching and sourcing training courses
- Trial training platform
- Draft training reviews
- Schedule training
- Communicate updates to training modules
- Track and chase training progress
- Annual review
- Schedule touchpoints
- Draft templates
- Draft annual review paperwork
- People Lead check in
- Scheduling and liaising with teams
- Disciplinaries & grievances
- Drafting letters and paperwork
- Offboarding
- Drafting resignation acceptance letter
- Holiday & sickness management
- Holiday reporting
- Company holiday calendar management
- Sickness reporting
- HR audit
- Audit all personnel files
- Policy
- Research updates to employment law relevant to SHM policy
- Draft HR policies
- Communicate changes to policies to team
- Format policies
- Upload policies to platform
- Track policy engagement
- Salary & remuneration
- Remuneration change paperwork
- Benefits
- Drafting communication of changes to benefits
- Intern management
- Drafting intern contract
- Liaising with outside institutions (e.g., schools)
- Drafting intern schedule
- Scheduling intern onboarding
- Employee contracting
- Researching and communicating changes to contract law
- Freelance management
- Drafting quarterly contracts
- Invoice management
- Gathering project team requirements
- Visa sponsorship & management
- Review immigration changes and updates
Additional Activities (as needed)
- Undertake ad-hoc duties to enable Head of HR to focus on key responsibilities.
- Proactively suggest and implement solutions.
Relevant Skills
The successful candidate will be:
- Quality-driven
- Have an impeccable attention to detail, working with diligence and accuracy while observing strict confidentiality
- Have excellent organisational skills, with the ability to perform and juggle multiple tasks seamlessly
- Strive for continuous improvement and be open to constructive criticism
- An excellent written and verbal communicator
- Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally
- Have exceptionally strong inter-personal skills and the ability to build positive professional relationships with internal and external stakeholders
- Positive and flexible
- Approach tasks with a proactive, can-do manner, bringing a natural desire to problem-solve
- Respond positively to the fast-paced, ever-changing requirements of client delivery
- Be proactive and flexible, willing to work outside of office hours where necessary
- A team player
- Have the ability to work collaboratively in a team and with people at all levels in an organisation
- Work with professionalism and commit to delivering high quality work, always striving to deliver the best for our clients
- Be a highly resourceful team player who can also operate effectively independently
- Proficient in basic tools
- Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular
- Strong calendar management and familiarity with Microsoft Outlook
- Be comfortable with or willing to learn how to use various HR platforms
Qualifications & Experience
Required: Bachelor's degree with an excellent academic record; proven administrative experience; fluency in English.
Preferred: Some recent experience in working directly within HR
Preferred: CIPD or equivalent
Desirable, but not required: At least 3 years recent experience in a similar role or field.
Part-Time HR Coordinator — Detail‐Driven Support in Holborn in London employer: SHM LIMITED
At SHM, we pride ourselves on being an exceptional employer, offering a supportive and collaborative work environment in the heart of Holborn. Our part-time HR Coordinator role not only provides meaningful responsibilities but also fosters professional growth through hands-on experience with an inspirational leader. With a commitment to employee development and a culture that values detail and quality, we ensure our team members thrive while contributing to our dynamic organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time HR Coordinator — Detail‐Driven Support in Holborn in London
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. A friendly chat can lead to opportunities that aren’t even advertised yet. Don’t be shy; people love to help!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills align with their needs. We want you to shine, so practice common HR scenarios and questions!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm and professionalism, which is exactly what they’re looking for.
✨Tip Number 4
Apply through our website for the best chance at landing that role! We love seeing applications directly from our site, and it helps us keep track of all the amazing talent out there. Don’t miss out!
We think you need these skills to ace Part-Time HR Coordinator — Detail‐Driven Support in Holborn in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the HR Coordinator role. Highlight your relevant experience and skills that match the job description, especially your attention to detail and organisational abilities.
Showcase Your Communication Skills:Since this role involves a lot of communication, be sure to demonstrate your written and verbal communication skills in your application. Use clear and professional language, and don’t forget to proofread for any errors!
Be Specific About Your Experience:When detailing your previous roles, focus on specific tasks that relate to the responsibilities listed in the job description. Mention any experience with HR processes, recruitment, or policy drafting to show you’re a great fit.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of being noticed. It’s super easy, and you’ll be able to submit all the necessary documents in one go!
How to prepare for a job interview at SHM LIMITED
✨Know Your HR Basics
Brush up on key HR concepts and practices, especially those mentioned in the job description. Understanding recruitment processes, onboarding, and employment law updates will show your potential employer that you're ready to hit the ground running.
✨Showcase Your Attention to Detail
Since this role requires a keen eye for detail, prepare examples from your past experiences where your diligence made a difference. Whether it was drafting documents or managing schedules, be ready to discuss how you ensure accuracy in your work.
✨Demonstrate Your Organisational Skills
Think of specific instances where you've successfully managed multiple tasks or projects simultaneously. Highlighting your organisational prowess will reassure the interviewers that you can handle the varied responsibilities of the role.
✨Be Proactive and Positive
Prepare to discuss how you've approached challenges with a can-do attitude in previous roles. Employers love candidates who are not only flexible but also eager to suggest improvements and solutions, so come armed with ideas!
