At a Glance
- Tasks: Support HR operations, assist with recruitment, onboarding, and training processes.
- Company: Dynamic HR team in a vibrant London office.
- Benefits: Part-time role, flexible hours, and opportunity for professional growth.
- Other info: Exciting opportunity to learn and grow in HR while supporting an inspirational leader.
- Why this job: Join a supportive team and make a real impact on employee experience.
- Qualifications: Bachelor’s degree and strong organisational skills required.
We are looking for a HR Administrator/Coordinator to assist in supporting our Head of HR while our Head of People is on Maternity Leave. This role will be part-time, 3-days per week and based in our London offices in Holborn. The role focuses on HR support and is an exciting and varied role, supporting an inspirational leader and working closely with all of our people here at SHM.
The tasks fall under the following categories:
- Uploading information to relevant platforms & websites
- Creating candidate shortlists for recruitment
- Scheduling and liaising with internal and external individuals
- Drafting HR paperwork and templates
- Creating presentations
- Minute taking
- Researching & communicating updates to employment law, immigration changes etc.
- Researching and analysing training offerings
- Tracking and chasing HR processes
- Communicating HR matters to teams
- Drafting HR reports
- Managing company calendars
- Drafting contracts
- Invoice management
We are looking for a candidate who is diligent, conscientious, cares enormously about detail and quality, and is eager to help and support. The successful candidate will combine HR expertise with support and coordination.
Contract Detail
Part time, 3-days/week. Fixed Term 12-months. Line Manager Reporting into Head of HR. Location Office based, Holborn.
Core Responsibilities
- Recruitment
- Advertising
- Shortlisting
- Scheduling interviews and candidate liaison
- Interview briefing
- Drafting offer letter, referencing, right-to-work checks
- Onboarding
- Drafting onboarding presentation
- Creating onboarding schedule
- Probation management
- Drafting probation criteria
- Scheduling probation touchpoints
- Drafting probation notes and minutes
- Drafting probation letters
- Training
- Researching and sourcing training courses
- Trial training platform
- Draft training reviews
- Schedule training
- Communicate updates to training modules
- Track and chase training progress
- Annual review
- Schedule touchpoints
- Draft templates
- Draft annual review paperwork
- People Lead check-in
- Scheduling and liaising with teams
- Disciplinaries & grievances
- Drafting letters and paperwork
- Offboarding
- Drafting resignation acceptance letter
- Holiday & sickness management
- Holiday reporting
- Company holiday calendar management
- Sickness reporting
- HR audit
- Audit all personnel files
- Policy
- Research updates to employment law relevant to SHM policy
- Draft HR policies
- Communicate changes to policies to team
- Format policies
- Upload policies to platform
- Track policy engagement
- Salary & remuneration
- Remuneration-change paperwork
- Benefits
- Drafting communication of changes to benefits
- Intern management
- Drafting intern contract
- Liaising with outside institutions (e.g., schools)
- Drafting intern schedule
- Scheduling intern onboarding
- Employee contracting
- Researching and communicating changes to contract law
- Freelance management
- Drafting quarterly contracts
- Invoice management
- Gathering project team requirements
- Visa sponsorship & management
- Review immigration changes and updates
Additional Activities (as needed)
- Undertake ad-hoc duties to enable Head of HR to focus on key responsibilities.
- Proactively suggest and implement solutions.
Relevant Skills
The successful candidate will be:
- Quality-driven
- Have an impeccable attention to detail, working with diligence and accuracy while observing strict confidentiality
- Have excellent organisational skills, with the ability to perform and juggle multiple tasks seamlessly
- Strive for continuous improvement and be open to constructive criticism
- An excellent written and verbal communicator
- Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally
- Have exceptionally strong inter-personal skills and the ability to build positive professional relationships with internal and external stakeholders
- Positive and flexible
- Approach tasks with a proactive, can-do manner, bringing a natural desire to problem-solve
- Respond positively to the fast-paced, ever-changing requirements of client delivery
- Be proactive and flexible, willing to work outside of office hours where necessary
- A team player
- Have the ability to work collaboratively in a team and with people at all levels in an organisation
- Work with professionalism and commit to delivering high quality work, always striving to deliver the best for our clients
- Be a highly resourceful team player who can also operate effectively independently
- Proficient in basic tools
- Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular
- Strong calendar management and familiarity with Microsoft Outlook
- Be comfortable with or willing to learn how to use various HR platforms
Qualifications & Experience
Required: Bachelor’s degree with an excellent academic record; proven administrative experience; fluency in English.
Preferred: Some recent experience in working directly within HR; CIPD or equivalent.
Desirable, but not required: At least 3 years recent experience in a similar role or field.
HR Coordinator employer: SHM LIMITED
At SHM, we pride ourselves on being an exceptional employer, offering a supportive and dynamic work environment in the heart of Holborn, London. Our part-time HR Coordinator role not only provides a unique opportunity to work closely with an inspirational leader but also fosters professional growth through diverse responsibilities and a commitment to employee development. With a focus on quality, collaboration, and continuous improvement, we ensure our team members thrive while contributing to meaningful HR initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land HR Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills align with their needs, especially in areas like attention to detail and organisational skills.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on articulating your experience in HR and how you can support the team effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the HR Coordinator role. Highlight your relevant experience and skills that match the job description, especially your attention to detail and organisational abilities.
Showcase Your Communication Skills:Since this role involves a lot of communication, both written and verbal, give examples in your application of how you've effectively communicated in previous roles. This could be through drafting reports, liaising with teams, or managing schedules.
Be Diligent and Detail-Oriented:We’re looking for someone who cares about quality and detail. In your application, mention specific instances where your diligence made a difference, whether it was in managing HR processes or ensuring accuracy in documentation.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at SHM LIMITED
✨Know Your HR Basics
Make sure you brush up on key HR concepts and current employment laws. Being able to discuss recent changes in legislation or best practices will show that you're proactive and knowledgeable, which is exactly what they’re looking for.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple tasks or projects in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and ability to juggle responsibilities effectively.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role involves drafting paperwork and communicating with various stakeholders, demonstrating strong verbal and written communication skills during the interview is crucial.
✨Be Proactive and Positive
During the interview, express your enthusiasm for the role and your willingness to take initiative. Share instances where you've gone above and beyond in previous roles, as this aligns perfectly with their desire for a proactive team player.
