Transactional Finance Administrator

Operating in 120 countries with 42,000 employees and 70 nationalities, Shiseido offers a unique selection of Skincare, Makeup and Fragrance brands with a projected turnover over £7.0bn in 2022. Founded in 1872 in Japan, Shiseido Group is within the Top 5 leading cosmetics companies in the world and aims to inspire a life of beauty and culture.

This position sits within a team of 18 highly motivated finance professionals and supports the day-to-day running of Accounts Receivable and Accounts Payable across the UK&I business. You will gain experience in processing transactions, supporting payments and collections, and maintaining accurate financial records. This development role is suited to a motivated and detail-focused individual who is eager to learn, build relationships, and grow within a finance team while contributing to accurate and efficient financial processes. Reporting into the Senior Accounts Payable Controller, it is a permanent position based in our UK Head office (3 days a week office minimum). It is ideal for someone seeking a base level of finance administration or a side move into a finance specialism from a general administrative position. Apprenticeship route allows professional qualification gain.

RESPONSIBILITIES

• Monitor and manage shared finance inboxes (AR, AP, and Expenses), ensuring queries are responded to in a timely and professional manner or escalated where appropriate.
• Support daily banking activities, including cash allocation and ensuring receipts are accurately recorded against customer accounts.
• Maintain and update weekly reporting trackers (e.g. debit notes), ensuring information is accurate and up to date.
• Carry out administrative tasks relating to debit notes, including logging, tracking, and supporting communication with relevant stakeholders.
• Support the team with query resolution, taking a common-sense approach to escalating issues to achieve timely and effective outcomes.
• Assist with core transactional finance activities, including debit note processing, recharges, cash allocation, and basic reconciliations.
• Provide support during audit processes, responding to requests and gathering required documentation as directed by the team.
• Work collaboratively as part of the team, building knowledge and providing day-to-day support to colleagues where needed.
• Produce and share weekly reports to the wider business (e.g. outstanding purchase orders and approvals), helping to minimise delays in invoice processing and payment.
• Process supplier invoices, ensuring they are accurately recorded, matched to approved purchase orders, and comply with company policies.
• Support the set-up and maintenance of supplier records in the finance system, ensuring data is accurate and complete.
• Ensure all transactions are processed in line with internal controls, policies, and procedures.
• Maintain accurate and organised financial records and documentation to support audit and reporting requirements.
• Assist in identifying process improvements and support the team in implementing changes.
• Build an understanding of end-to-end transactional finance processes across Accounts Receivable, Accounts Payable, and Expenses.

YOUR BACKGROUND

• Experienced administrative skills, with strong numerical accuracy and attention to detail spotting discrepancies and ensuring precision.
• A curious mind, using data analysis and interpreting financial data to support decision-making.
• A willingness to explore and elevate your Excel proficiency – formulas, pivot tables, VLOOKUP/XLOOKUP.
• Accounting software awareness is not essential but a plus (e.g. SAP, Oracle, Xero, Sage).
• Customer service mindset – professional handling of queries and discrepancies.
• Issue resolution – investigating and correcting financial errors.
• Process improvement – finding efficiencies and reducing manual work.

BENEFITS YOU'LL LOVE

• Generous product allocation & discount to spend on our products.
• Enhanced time off: 26 days holiday + bank holidays + birthday day off + time off for marriage or move house.
• Enhanced parental allowance for life events.
• Enhanced pension offering.
• An annual bonus scheme based on personal development plans and business performance.
• Flexible Fridays.
• Flexible & hybrid work patterns – 60% of time in office.
• Wellbeing programmes including mental health first aiders, free counselling, access to digital GP’s.
• Financial support via exclusive retail discounts.
• Employee Assistance Programme.
• Monthly access to L&D opportunities.

INCLUSION AND DIVERSITY

We welcome applications from individuals of all backgrounds, regardless of race, ethnicity, gender, age, sexual orientation, disability or religion. We are proud to be recognised as a disability confident employer and have internal forums that promote advocacy. Adjustments and flexible working are available. We are committed to providing equal employment opportunities and ensuring our hiring practices reflect our commitment to diversity and inclusion.