At a Glance
- Tasks: Oversee daily attendance processes and support students and families to improve attendance.
- Company: Join a supportive school community dedicated to student success.
- Benefits: Gain valuable experience, develop skills, and contribute to a positive school culture.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Make a real difference in students' lives by promoting regular attendance.
- Qualifications: Strong communication skills and a passion for supporting students.
The predicted salary is between 30000 - 40000 £ per year.
Under the guidance of the Attendance lead, overseeing daily attendance processes, assisting to improve attendance and punctuality, providing targeted support for pupils and families, and fulfilling statutory responsibilities in line with legislation and school/local authority policy. To investigate the reasons for pupils’ absence from school and take appropriate action to secure regular attendance. To implement the school’s attendance procedures and policies – providing advice and guidance as appropriate and as required. To develop and maintain high quality pastoral relationships with students and families. The role requires working creatively with pupils for whom attendance and punctuality is a barrier to learning, promoting a positive culture of attendance, including but not limited to, contributing to safeguarding, pupil premium, SEND, EAL, and wider pastoral support. To provide additional support in the school office and to the School Business Manager as requested/required.
Attendance Duties & Responsibilities
- To complete first day absence contact via email and phone.
- To identify and understand the reasons for pupils absence by gaining knowledge, via school records, discussions with family, staff and if applicable external agencies.
- To liaise with head of academic standards on a regular basis, providing them with data to identify patterns to persistence absence.
- To liaise with the academy’s LAC Lead (AHT) in order to improve school access to LAC and carers.
- To maintain good links with parents / carers through telephone communication, home visits as required, relaying information where appropriate.
- To liaise with head of academic standards and attendance lead on a regular basis, providing them with data and information for severely absent students.
- To attend parents evenings to be the point of contact regarding attendance.
- To analyse and prepare data for others to present to all appropriate agencies regarding Penalty Notice and Prosecution. This includes preparing and assisting with planning of attendance action plans and collating the chronology of support.
- To provide reports for appropriate Academic & Pastoral Lead with regard to court cases as required.
- Produce attendance letters as required in line with the schools policy.
- Be involved with parental and Head of Academic Standards attendance meetings.
- To prepare clear, concise and accurate reports as necessary. To maintain appropriate, accurate and up to date records. Use of computerised database.
- Assisting parents to ensure that all pupils who are not in mainstream school are receiving an appropriate programme of education by liaising with the Attendance Lead / SENDCO / Pastoral.
- To liaise with external agencies when appropriate under guidance of the Attendance Lead / SENDCO / Pastoral.
- To provide guidance, support and training to school staff as required on matters of attendance.
- To promote good attendance across school.
- Report to an appropriate member of SLT any members of staff who regularly fail to meet the requirement to register, both tutor registration and lesson attendance.
- To support and be part of all internal and external inspections as required e.g. OFSTED.
- To comply with the Academy’s Safeguarding Procedures, including regular liaison with the Academy’s Safeguarding Officer, Leadership Team and Governing Body as required/requested.
- To comply with the Academy policies and procedures at all times.
- Any other duties as within the scope and spirit of the job purpose, the title of the post and its salary grading.
General
Other such duties which lie within the scope and grading of the job purpose. For example, act as a lunchtime supervisor or examinations invigilator.
Responsible to: The School Business Manager, Assistant Head Teacher (Attendance/Safeguarding)
Attendance Officer employer: Shipston High School
As an Attendance Officer, you will join a supportive and dynamic educational environment dedicated to fostering student success and well-being. Our commitment to professional development ensures that you will have ample opportunities for growth, while our collaborative work culture promotes strong relationships with students, families, and staff alike. Located in a vibrant community, we offer a meaningful role where your contributions directly impact the lives of young learners and their families.
StudySmarter Expert Advice🤫
We think this is how you could land Attendance Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the education sector, especially those who might know about attendance roles. A friendly chat can lead to insider info or even a referral.
✨Tip Number 2
Prepare for interviews by researching the school’s attendance policies and recent initiatives. Show us you’re genuinely interested and ready to contribute to improving attendance and punctuality.
✨Tip Number 3
Practice your communication skills! As an Attendance Officer, you'll need to liaise with parents and staff regularly. Role-play scenarios with friends to boost your confidence in handling tough conversations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Attendance Officer
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the Attendance Officer role. Use keywords from the job description to show that you understand what we're looking for.
Show Your Passion for Attendance:In your written application, express why you're passionate about improving attendance and supporting students. We want to see your enthusiasm for creating a positive culture around attendance and how you can contribute to our mission.
Be Clear and Concise:When writing your application, keep it clear and to the point. Avoid jargon and make sure your sentences are easy to read. We appreciate straightforward communication, especially when it comes to important matters like attendance.
Apply Through Our Website:Don't forget to submit your application through our website! This helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at Shipston High School
✨Know Your Attendance Policies
Familiarise yourself with the school's attendance policies and procedures. Be ready to discuss how you would implement these in your role as an Attendance Officer, and think about any creative strategies you might use to improve attendance.
✨Showcase Your Communication Skills
As this role involves liaising with parents, students, and staff, demonstrate your communication skills during the interview. Prepare examples of how you've effectively communicated in past roles, especially in challenging situations.
✨Prepare for Data Analysis Questions
Since you'll be analysing attendance data, brush up on your data interpretation skills. Be prepared to discuss how you would identify patterns in attendance and what actions you would take based on that data.
✨Highlight Your Pastoral Experience
This role requires building strong relationships with students and families. Share specific examples from your past experiences where you've successfully supported students or families, particularly those facing barriers to attendance.
