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- Tasks: Manage inventory and ensure timely supply orders for a busy surgical centre.
- Company: Join Shields Health, a leading provider in healthcare services.
- Benefits: Enjoy full-time hours with potential per diem opportunities and a supportive work culture.
- Why this job: Be part of a team that values collaboration and efficiency in patient care.
- Qualifications: High school diploma required; experience in purchasing or surgical settings preferred.
- Other info: Flexible work schedule and opportunities for professional growth.
The predicted salary is between 43200 - 64800 £ per year.
Purchasing Coordinator – Surgical Center
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Purchasing Coordinator – Surgical Center
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Join to apply for the Purchasing Coordinator – Surgical Center role at Shields Health
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COMPANY: The Surgery Center – Shrewsbury
POSITION: ASC Purchasing Coordinator
LOCATION: Shrewsbury, MA
HOURS: Full- Time Monday – Friday 8:00 am – 4:30 pm, per diem opportunities available
OVERVIEW:
The Purchasing Coordinator is responsible for ensuring the daily operations surrounding The Surgery Center’s inventory and is responsible for the acquisition and receiving of supplies, equipment and services, researching product information, coordinating repairs and assisting with the evaluation of new products. This includes the duties of preparing and processing purchase orders or purchase requests, keeping records of purchases/repairs, and keeping vendor information up to date. The purchasing coordinator ensures that vital inventory is kept in stock by guaranteeing that materials, supplies, and equipment orders are placed in a timely fashion. The job requires communicating with caregivers in other departments for supply orders, keeping those caregivers up to date on the status of orders that have already been placed, and assisting with any necessary returns. The purchasing coordinator will work closely with the accounting department to resolve problems with invoices and set up accounts with new vendors, and will be the point of contact within The Surgery Center for any vendor inquiries or issues. He/she will perform other related duties as needed to maintain department cost containment, efficiency, as well as quality performance.
RESPONSIBILITIES:
- Actively works to promote and maintain an organizational culture that enhances our standing as the best place to work and receive care.
- Active engagement in staff meetings, department meetings, in-services, educational requirements, etc.
- Demonstrates knowledge of The Surgery Center’s current policies and procedures.
- Demonstrates understanding of managing expenses and cost containment by ensuring supplies, equipment, and services are ordered and delivered in
- Reviews the case schedules and anticipates the need for special equipment and/or supplies and ensures equipment/supplies are on site for each case to avoid delays.
- Communicates daily with all caregivers regarding needs/issues/questions regarding supplies and equipment. Works collaboratively with caregivers and physicians to address any issues with equipment or other products.
- Maintains inventory of all supplies and equipment on site.
- Receives all items ordered for The Surgery Center, follows up on delivery errors/missing products, and identifies alternative items for backordered items.
- Collaborates with Nurse Manager/Quality and Education Coordinator on all recall alerts and follows recall process for affected items.
- Arranges for repair of damaged or malfunctioning equipment and instruments, obtains loaner items when necessary.
- Tracks and follows up on products/equipment borrowed out to other facilities. Tracks and returns products/equipment that is loaned to The Surgery Center from other facilities and vendors.
- Collaborates with Director and Nurse Manager in reviewing need for new equipment, instrumentation, supplies and collects quotes from various vendors. Uses obtained quotes to assist in the planning of the Capital Budget.
- In collaboration with Charge Nurse for Sales Representatives to be present for cases when requested by the physicians.
- Assists with stripping, cleaning, and setting up the OR suite for cases with efficiency and speed, as needed.
- Assists in the maintenance of equipment and instrumentation to facilitate durability and availability for future procedures.
- Contributes to meeting the fluctuating staffing needs of the department as evidenced by flexibility in own assignment and work schedule.
- Demonstrates initiative and collaborates professionally with caregivers throughout all departments.
- Identifies areas of conflict, intervenes effectively, or seeks assistance in conflict resolution.
EDUCATION:
- High School Diploma or equivalent.
- Surgical Technician background is preferred.
SKILLS:
- Minimum of one (1) year work experience as a purchasing coordinator is required.
- Experience with an Inventory Management System is required.
- Experience in Ambulatory Surgery or Outpatient Surgery preferred.
- Proficient in Microsoft Office, including Excel and Word.
- Great team player
- Strong attention to detail
- Organizational skills
- Ability to remain calm under pressure
- Strong communication skills
CERTIFICATIONS:
- Currently holds American Heart Association (AHA) Basic Life Support for Healthcare Provider (BLS) or AHA approved equivalent (or obtains within three (3) months of hire).
PHYSICAL REQUIREMENTS:
- Lift 10 lbs. box overhead. Lift and carry 15 lbs. Push/pull 20 lbs. cart.
- Lift and carry 25-35 lbs. Push/pull 50-100 lbs. (ie. empty bed, stretcher)
- Lift and carry 40-50 lbs. Push/pull +/- 150-200 lbs. (Patients on bed, stretcher) Lateral transfer 150-200 lbs.
- Lift over 50 lbs. Carry 80 lbs. a distance of 30 feet. Push/pull > 200 lbs. (ie. Patients on bed, stretcher)
NOTE: It is not intended that this Job Description include all details of the work functions of this position. The incumbent will perform work of lower or equivalent classification as required or directed and work of higher classification for training and development purposes or as warranted.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Purchasing and Supply Chain
-
Industries
Hospitals and Health Care
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Purchasing Coordinator - Surgical Center employer: Shields Health
Contact Detail:
Shields Health Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Coordinator - Surgical Center
✨Tip Number 1
Familiarise yourself with the specific inventory management systems used in surgical centres. Understanding how these systems work will give you an edge during interviews and show that you're proactive about the role.
✨Tip Number 2
Network with professionals in the healthcare purchasing field. Attend relevant events or join online forums to connect with others who can provide insights or even refer you to opportunities at Shields Health.
✨Tip Number 3
Brush up on your communication skills, as this role requires constant interaction with caregivers and vendors. Practising clear and effective communication can help you stand out as a candidate who can handle the demands of the job.
✨Tip Number 4
Research Shields Health and its culture. Understanding their values and mission can help you tailor your approach during interviews, demonstrating that you're not just looking for any job, but are genuinely interested in being part of their team.
We think you need these skills to ace Purchasing Coordinator - Surgical Center
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a purchasing coordinator, especially in surgical or healthcare settings. Emphasise your skills in inventory management and any specific software you have used.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you and how your background aligns with them.
Highlight Relevant Skills: Focus on key skills mentioned in the job description, such as attention to detail, organisational skills, and communication abilities. Provide examples of how you've demonstrated these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at Shields Health
✨Know Your Inventory Management Systems
Familiarise yourself with various inventory management systems, as this role requires experience in them. Be prepared to discuss any systems you've used in the past and how they helped streamline purchasing processes.
✨Demonstrate Strong Communication Skills
Since the Purchasing Coordinator will be liaising with caregivers and vendors, showcase your communication skills during the interview. Provide examples of how you've effectively communicated in previous roles, especially in resolving issues or coordinating with multiple departments.
✨Highlight Your Attention to Detail
This position demands a keen eye for detail, especially when managing orders and inventory. Prepare to discuss specific instances where your attention to detail made a significant impact on your work or helped avoid potential issues.
✨Showcase Your Team Player Attitude
The role involves collaboration with various departments, so it's essential to demonstrate that you're a team player. Share experiences where you worked successfully within a team, particularly in high-pressure situations, to illustrate your ability to contribute positively to the workplace culture.
