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- Tasks: Manage daily office functions and support staff with essential administrative tasks.
- Company: Join a growing team in a dynamic London office environment.
- Benefits: Flexible working hours, professional training, pension, and private medical cover.
- Other info: Opportunity for career growth in a supportive team atmosphere.
- Why this job: Be the backbone of our office and make a real difference every day.
- Qualifications: Experience in admin roles and strong skills in Microsoft Office required.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a reliable, detail-oriented, and highly organised Office Administrative Assistant to manage the daily administrative functions of our office. This crucial role ensures a smooth operational workflow and provides essential support to staff, management and visitors. The ideal candidate thrives in a fast-paced environment and possesses strong communication and multitasking abilities.
Location: London Office in Watford
Term: Permanent, Full Time
Key Responsibilities
- Communication: Serve as the primary point of contact for the office. Professionally answer and route phone calls and manage all incoming and outgoing correspondence (email, postal mail, and deliveries).
- Scheduling & Coordination: Manage Surveyor calendars, schedule internal and external meetings, book conference rooms, coordinate catering and handle travel arrangements for staff members.
- Document Management: Organise, file and maintain both physical and digital records and documentation systems, ensuring data accuracy and confidentiality. Type, edit, format and distribute documents, reports, presentations, and correspondence.
- Support & Operations: Assist management and various departments with special projects, data entry and presentation preparation as needed. Provide basic expense report processing and invoice tracking support.
Required Skills & Qualifications
- Experience: Proven experience in an administrative role, office management, or front desk position.
- Technical Proficiency: Strong command of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office equipment. Familiarity with basic office management software (e.g., calendar scheduling systems, expense tracking software).
- Organisational Skills: Exceptional attention to detail, time management and the ability to prioritise tasks effectively in a busy environment.
- Interpersonal Skills: Professional demeanour with excellent verbal and written communication skills. The ability to interact positively with all levels of staff and external clients.
- Attributes: Proactive, reliable, a team player and capable of working with minimal supervision.
Reporting to our Office manager.
Company Benefits
- Professional and on the job Training
- Company Pension after 3 months
- Life Assurance 2x salary after 3 months
- Private medical cover after 3 months
- Working hours are flexible between the hours of 8am-5pm (working hours can be between 30-37.5 hours per week)
Office Admin Assistant – Join Our Growing Team in Watford employer: Shieldpreservation
Contact Detail:
Shieldpreservation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Admin Assistant – Join Our Growing Team in Watford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Admin Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research common interview questions for admin roles and practice your responses. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your skills effectively.
✨Tip Number 3
Show off your tech skills! Make sure you're comfortable with Microsoft Office Suite and any office management software mentioned in the job description. Being able to demonstrate your proficiency can really set you apart from other candidates.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're genuinely interested in joining our team and makes it easier for us to keep track of your application.
We think you need these skills to ace Office Admin Assistant – Join Our Growing Team in Watford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Admin Assistant role. Highlight your relevant experience and skills, especially those that match the job description. We want to see how you can bring value to our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this role. Don’t forget to mention your organisational skills and ability to thrive in a fast-paced environment.
Show Off Your Tech Skills: Since we’re looking for someone with strong command of Microsoft Office Suite, make sure to mention any specific software or tools you’re proficient in. We love seeing candidates who are tech-savvy and ready to hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our growing team!
How to prepare for a job interview at Shieldpreservation
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Admin Assistant. Familiarise yourself with tasks like managing calendars, handling correspondence, and document management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
During the interview, be ready to discuss how you stay organised in a busy environment. Share specific examples of how you've managed multiple tasks or projects simultaneously. This will demonstrate your ability to thrive under pressure, which is crucial for this position.
✨Brush Up on Your Tech Skills
Since the job requires proficiency in Microsoft Office Suite and office management software, make sure you're comfortable discussing your experience with these tools. You might even want to mention any shortcuts or features you find particularly useful, as this shows your technical savvy.
✨Practice Your Communication Style
As the primary point of contact for the office, strong communication skills are key. Practice answering common interview questions clearly and professionally. Consider role-playing with a friend to refine your verbal and written communication style, ensuring you come across as approachable and confident.