At a Glance
- Tasks: Manage daily office functions and support staff with essential administrative tasks.
- Company: Join a growing team in a dynamic London office environment.
- Benefits: Flexible working hours, professional training, pension, and private medical cover.
- Other info: Opportunity for career growth and development in a supportive team.
- Why this job: Be the backbone of our office and make a real difference every day.
- Qualifications: Experience in admin roles and strong skills in Microsoft Office required.
The predicted salary is between 31500 - 38500 £ per year.
We are seeking a reliable, detail-oriented, and highly organised Office Administrative Assistant to manage the daily administrative functions of our office. This crucial role ensures a smooth operational workflow and provides essential support to staff, management and visitors. The ideal candidate thrives in a fast-paced environment and possesses strong communication and multitasking abilities.
Location: London Office in Watford
Term: Permanent, Full Time
Key Responsibilities
- Communication: Serve as the primary point of contact for the office. Professionally answer and route phone calls and manage all incoming and outgoing correspondence (email, postal mail, and deliveries).
- Scheduling & Coordination: Manage Surveyor calendars, schedule internal and external meetings, book conference rooms, coordinate catering and handle travel arrangements for staff members.
- Document Management: Organise, file and maintain both physical and digital records and documentation systems, ensuring data accuracy and confidentiality. Type, edit, format and distribute documents, reports, presentations, and correspondence.
- Support & Operations: Assist management and various departments with special projects, data entry and presentation preparation as needed. Provide basic expense report processing and invoice tracking support.
Required Skills & Qualifications
- Experience: Proven experience in an administrative role, office management, or front desk position.
- Technical Proficiency: Strong command of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office equipment. Familiarity with basic office management software (e.g., calendar scheduling systems, expense tracking software).
- Organisational Skills: Exceptional attention to detail, time management and the ability to prioritise tasks effectively in a busy environment.
- Interpersonal Skills: Professional demeanour with excellent verbal and written communication skills. The ability to interact positively with all levels of staff and external clients.
- Attributes: Proactive, reliable, a team player and capable of working with minimal supervision.
Reporting to our Office manager.
Company Benefits
- Professional and on the job Training
- Company Pension after 3 months
- Life Assurance 2x salary after 3 months
- Private medical cover after 3 months
- Working hours are flexible between the hours of 8am- 5pm (working hours can be between 30-37.5 hours per week)
Office Admin Assistant – Join Our Growing Team in Watford employer: Shieldpreservation
Join a dynamic and supportive team at our growing property maintenance company, where we prioritise employee well-being and professional development. With competitive salaries, a company van, generous holiday leave, and robust pension plans, we foster a work culture that values collaboration and skill enhancement, making it an excellent place for Multi-Skilled Technicians to thrive in the UK.
