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For Companies At a Glance
- Tasks: Support the Business Management Office with administrative tasks and process improvements.
- Company: Join SHI International, a leading global IT solutions provider since 1989.
- Benefits: Enjoy competitive salary, health benefits, and opportunities for professional growth.
- Why this job: Be part of a diverse team making a real impact in technology.
- Qualifications: Ideal for those with admin experience and a passion for learning.
- Other info: Dynamic work environment with a focus on collaboration and innovation.
The predicted salary is between 30000 - 40000 £ per year.
About Us
Since 1989, SHI International Corp. has helped organizations change the world through technology. We have grown every year since, and today we are proud to be a $16 billion global provider of IT solutions and services.
Over 17,000 organizations worldwide rely on SHI's concierge approach to help them solve what's next. But the heartbeat of SHI is our employees - all 7,000 of them.
If you join our team, you'll enjoy:
- Our commitment to diversity, as the largest minority- and woman-owned enterprise in the U.S.
- Continuous professional growth and leadership opportunities.
- Health, wellness, and financial benefits to offer peace of mind to you and your family.
- World-class facilities and the technology you need to thrive in our offices or yours.
Job Summary
The Operations Administrator for the Business Management Office (BMO) of Spend Optimization Services (SOS) provides high-level administrative and operational support to ensure smooth functioning of BMO activities. This role ensures smooth execution of sales processes, accurate data management, and compliance with organizational standards. This role is pivotal in coordinating processes, managing documentation, and supporting leadership in driving operational excellence across SOS, enabling the BMO team to focus on strategic initiatives.
Role Description
- Manage day-to-day administrative tasks for the BMO team, including scheduling meetings, preparing agendas, and maintaining accurate records.
- Support the development and maintenance of process documentation, SOPs, and compliance records.
- Support implementation of process improvements, including automation of recurring billing and load sheet utilization for invoicing.
- Support BMO Finance Specialist with recurring billings and other invoicing activities.
- Maintain and organize BMO documentation repositories, ensuring version control and accessibility.
- Support maintenance of the SOS catalog.
- Support data collection, validation and governance to ensure reliable information for business operations and reporting.
- Handle confidential information with discretion and integrity.
Behaviors and Competencies
- Adaptability: Can demonstrate a willingness to accept feedback and adjust to new tasks or changes in the workplace.
- Organizational Skills: Can maintain a clean and organized workspace and follow simple organizational systems when assigned.
- Time Management: Can understand the importance of time management and strives to prioritize tasks to meet deadlines.
- Communication: Can communicate simple ideas and information clearly.
- Problem-Solving: Can demonstrate a willingness to address and resolve problems when they arise.
- Collaboration: Can demonstrate a willingness to contribute to team tasks and responsibilities when assigned.
- Reliability: Can demonstrate a willingness to complete assigned tasks on time and meet expectations.
- Continuous Improvement: Can identify minor areas for improvement and implement minor changes.
- Multi-Tasking: Can demonstrate a willingness to take on multiple tasks and responsibilities when assigned.
- Attention to Detail: Can demonstrate an ability to follow instructions and complete tasks as assigned.
Skill Level Requirements
- Familiarity with the operational mechanisms, hierarchical setup, and the overall framework of SHI, enabling effective navigation and utilization of internal processes - Basic
- Ability to handle large volumes of work and meet tight deadlines - Basic
- Ability to effectively utilize applications like Word, Excel, PowerPoint, and Outlook to enhance productivity and perform various tasks efficiently - Basic
- Ability to research and resolve problems as they arise - Basic
- Self-motivated with an upbeat attitude and the desire to learn new skills - Basic
- Ability to learn fast, absorb knowledge, and apply newly learned information daily - Basic
- Ability to engage in independent work to increase job-related knowledge and skills - Basic
Other Requirements
- Bachelor's degree in Business Administration or related field preferred.
- Experience: 1-3 years in administrative or business operations roles, ideally within IT or professional services.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with collaboration tools (Teams, SharePoint) and CRM platforms (Dynamics).
The estimated annual pay range for this position is £30,000 - £40,000 which includes a base salary and bonus. The compensation for this position is dependent on job-related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual.
SHI UK is an equal opportunity employer and does not discriminate on the basis of race, religion, gender, sexual orientation, national origin, age, disability, or any other legally protected status. We encourage applications from all qualified candidates and we are dedicated to providing a fair and accessible recruitment process.
Operations Administrator in Milton Keynes employer: SHI Corporation UK Limited
Contact Detail:
SHI Corporation UK Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator in Milton Keynes
✨Tip Number 1
Network like a pro! Reach out to current or former employees at SHI through LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching SHI's values and recent projects. Show us that you’re not just another candidate; demonstrate how your skills align with our mission and how you can contribute to our success.
✨Tip Number 3
Practice common interview questions, but don’t forget to prepare your own! Ask us about team dynamics or growth opportunities. It shows you’re genuinely interested in being part of the SHI family.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that keeps you on our radar and shows your enthusiasm for the role. Plus, it’s a great way to reiterate why you’d be a perfect fit!
We think you need these skills to ace Operations Administrator in Milton Keynes
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Administrator role. Highlight relevant experience and skills that match the job description, like your organisational skills and ability to manage documentation.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your background aligns with SHI's mission. Keep it concise but impactful!
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office Suite and any experience with collaboration tools. These are key for the role, so make them stand out in your application.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at SHI Corporation UK Limited
✨Know Your Stuff
Before the interview, make sure you understand SHI's operations and the role of an Operations Administrator. Familiarise yourself with their services and how they support clients. This will help you answer questions confidently and show your genuine interest in the company.
✨Showcase Your Organisational Skills
As an Operations Administrator, you'll need to demonstrate strong organisational skills. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you maintain accurate records and manage documentation effectively.
✨Be Ready for Problem-Solving Questions
Expect questions that assess your problem-solving abilities. Think of specific instances where you've encountered challenges in previous roles and how you resolved them. Highlight your adaptability and willingness to learn from feedback, as these traits are crucial for this position.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the team dynamics within the Business Management Office or ask about upcoming projects that the Operations Administrator will be involved in. This shows your enthusiasm and helps you gauge if the role is the right fit for you.
