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- Tasks: Join us as an Office Assistant, managing documents and providing front-of-house support.
- Company: Sheppard Robson is a leading architecture practice based in Manchester.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a creative team, enhancing your skills while contributing to exciting projects.
- Qualifications: Previous experience in reception or document control is a plus; strong communication and organisation skills are essential.
- Other info: Salary varies based on experience; perfect for those looking to kickstart their career in a vibrant setting.
The predicted salary is between 24000 - 36000 £ per year.
Sheppard Robson is recruiting an Office Assistant / Document Controller to join its team in Manchester.
The practice is looking for a communicative and organised individual who will provide both Document Control and Office support in all areas – inclusive front of house reception.
This person will work closely with the Partner responsible for Document Control and the Document/Office Manager (North).
Keys tasks
- Ensure quality assurance checks and issues of project drawing information
- Maintain drawing and other documentation information on our database
- Preparing documents for storage and archiving as appropriate
- Provide reception support, maintaining a tidy appearance of the reception area
- Help co-ordinate / facilitate small internal office moves with direction from Document/Office Manager (North)
- Assist with furniture installation re-configuring
- Help to maintain required appearance/tidiness of studios.
- Manage studio stocks of standard stationery items including on-line ordering.
- Ensure meeting rooms are organised in advance of meeting with appropriate setup, catering and refreshments
- Provide general administrative support
Experience
- Previous experience in a Receptionist or Front Office / assistant role – desirable
- Previous experience in Document Control or a comparable role, ideally within architecture (not essential)
- Keen eye for detail and accuracy
- Strong organisational and time management skills
- Excellent communication skills, both written and verbal
- Able to work autonomously and within a team environment
The salary is dependent on the successful applicant’s experience and qualifications.
Office Assistant and Document Controller employer: Sheppard Robson
Contact Detail:
Sheppard Robson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant and Document Controller
✨Tip Number 1
Familiarise yourself with the specific software and tools used in document control. Research common platforms in the architecture industry, as being knowledgeable about these can set you apart during interviews.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. Be ready to discuss these experiences in detail during your interview.
✨Tip Number 3
Practice your communication skills by engaging in mock interviews or discussions with friends. Being articulate and confident will help you convey your suitability for the role effectively.
✨Tip Number 4
Research Sheppard Robson and their recent projects. Showing genuine interest in their work and understanding their values can help you connect better with the interviewers.
We think you need these skills to ace Office Assistant and Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office support and document control. Emphasise any previous roles that involved reception duties or administrative tasks, showcasing your organisational skills.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities mentioned in the job description. Explain how your skills and experiences make you a great fit for the role at Sheppard Robson.
Highlight Communication Skills: Since excellent communication is crucial for this role, provide examples in your application of how you've effectively communicated in previous positions, both verbally and in writing.
Showcase Attention to Detail: In your application, mention instances where your keen eye for detail has positively impacted your work. This could include maintaining accurate documentation or ensuring a tidy and organised workspace.
How to prepare for a job interview at Sheppard Robson
✨Showcase Your Organisational Skills
As an Office Assistant and Document Controller, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Communication Abilities
Since excellent communication is crucial for this role, be ready to discuss how you've effectively communicated with team members or clients. Consider sharing a specific instance where your communication skills made a positive impact.
✨Familiarise Yourself with Document Control
Even if you don't have direct experience in Document Control, research the basics. Understanding common practices and terminology will show your enthusiasm for the role and your willingness to learn.
✨Prepare for Reception Scenarios
Since you'll be providing front-of-house support, think about how you'd handle various reception scenarios. Be prepared to discuss how you would manage visitor inquiries or maintain a welcoming environment.
