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- Tasks: Join us as an Office Assistant, managing documents and providing front desk support.
- Company: Sheppard Robson is a leading architecture practice based in Manchester.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a creative team, enhancing your skills while contributing to exciting projects.
- Qualifications: Previous experience in reception or document control is a plus; strong communication skills are essential.
- Other info: Salary varies based on experience; perfect for organised individuals looking to kickstart their career.
The predicted salary is between 24000 - 36000 £ per year.
Sheppard Robson is recruiting an Office Assistant / Document Controller to join its team in Manchester.
The practice is looking for a communicative and organised individual who will provide both Document Control and Office support in all areas – inclusive front of house reception.
This person will work closely with the Partner responsible for Document Control and the Document/Office Manager (North).
Keys tasks
- Ensure quality assurance checks and issues of project drawing information
- Maintain drawing and other documentation information on our database
- Preparing documents for storage and archiving as appropriate
- Provide reception support, maintaining a tidy appearance of the reception area
- Help co-ordinate / facilitate small internal office moves with direction from Document/Office Manager (North)
- Assist with furniture installation re-configuring
- Help to maintain required appearance/tidiness of studios.
- Manage studio stocks of standard stationery items including on-line ordering.
- Ensure meeting rooms are organised in advance of meeting with appropriate setup, catering and refreshments
- Provide general administrative support
Experience
- Previous experience in a Receptionist or Front Office / assistant role – desirable
- Previous experience in Document Control or a comparable role, ideally within architecture (not essential)
- Keen eye for detail and accuracy
- Strong organisational and time management skills
- Excellent communication skills, both written and verbal
- Able to work autonomously and within a team environment
The salary is dependent on the successful applicant’s experience and qualifications.
Office Assistant and Document Controller employer: Sheppard Robson
Contact Detail:
Sheppard Robson Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant and Document Controller
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in document control. Being able to demonstrate your proficiency in these systems during an interview can set you apart from other candidates.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously in previous roles. This will highlight your ability to handle the diverse responsibilities of the Office Assistant position.
✨Tip Number 3
Research Sheppard Robson and their recent projects. Being knowledgeable about their work will not only help you tailor your conversation but also demonstrate your genuine interest in the role and the company.
✨Tip Number 4
Prepare to discuss your communication style and how you handle front-of-house responsibilities. Since this role involves reception duties, being able to articulate your approach to customer service will be crucial.
We think you need these skills to ace Office Assistant and Document Controller
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in reception or document control roles. Emphasise your organisational skills and any previous administrative support you've provided.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and attention to detail. Mention specific examples of how you've successfully managed documentation or supported office functions in the past.
Highlight Relevant Skills: In your application, clearly outline your strong organisational and time management skills. Provide examples of how you've maintained a tidy workspace or managed supplies effectively.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Sheppard Robson
✨Showcase Your Organisational Skills
As an Office Assistant and Document Controller, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Communication Abilities
Since excellent communication is crucial for this role, be ready to discuss situations where you effectively communicated with team members or clients. Practice articulating your thoughts clearly and confidently during the interview.
✨Familiarise Yourself with Document Control
Even if you don't have direct experience in Document Control, research the basics. Understanding common practices and terminology will show your enthusiasm for the role and your willingness to learn.
✨Prepare Questions About the Role
Having thoughtful questions prepared shows your interest in the position. Ask about the team dynamics, specific challenges the office faces, or how success is measured in the role. This will also help you gauge if it's the right fit for you.
